Reminder! Tuesday, January 30, 2018, 7:00 PM
Click here for more information >> CCCApply Steering Committee Appreciation Dinner << and get directions
Meeting Information
Development Roadmap
(See Other Priority Projects table below)
Click on Links below for Roadmaps | Q3 Jan 1 - Mar 30 | Q4 Apr 1 - June 30 | Q1 July 1 - Sep 30 | Q2 Oct 1 - Dec 31 | Staff & Resources Needed |
---|---|---|---|---|---|
OpenCCC Account (Legacy) | 2018 Annual Update Development | Release 6.1: September 29 Account Integration w/MyPath | Release: 2018 Annual Update | Tomcat 8 Upgrade & uPortal Update | |
MyOpenCCC | |||||
CCCApply Applications
| 2018 Annual Update Development/Tech Debt | ||||
CCCApply Administrator | Development: | (End of Life) | (End of Life) | ||
CCC Administrator | Ongoing Development Release V1 to Test for Accessibility Review - July 15, 2017 | Release V1 to PILOT for College migration and testing - August 1 |
| *Need Technical / Marcomm writier | |
CCC Report Center Roadmap | End-of-Life (EOL) | End-of-Life (EOL) | |||
TIBCO Jasper (AWS) Report Center | |||||
CCC SSO Proxy | College/District Proxy Integrations | College/District Proxy Integrations | College/District Proxy Integrations |
Tech Projects - Ongoing
Spring 2017 | Summer 2017 | Fall 2017 | Notes | |
---|---|---|---|---|
Move Apply & Account to AWS | Plan, Test, Move, Test | Architectural Configurations | First release on AWS; deployment planning | Confirmed timeline; Migration plan - Infinity DevOps & Sys Admin processes; |
Tomcat Upgrade / uPortal Upgrade | HIGH PRIORITY: Begin March 21 | Apply Dev/Ops resource: Josh = 2-3 sprints No concurrent dev work during upgrade Infinity collaboration | ||
Upgrade Jasper Report Center | Plan for move to AWS | Deployment management | Launch new AWS version; Documentation; Support; | More projects will be moving into the Report Center. Syed will pick up the additional dev work there. |
CCCID Transfer Processes (Report Center & API) | 2017 Annual Update | API data exchange Implement script to get CCCIDs into AD | Requirements for Project Glue data exchange process | Need project management support - Apply Dev Team |
Xap Import/ Migration Project | NEED | NEED | Need contract resource to finish Xap import for BOG and IA | Need internal or contract resource for this project |
Accessibility Priorities | ADMINISTRATOR 2.0 | Per Sean, Internal Review | ||
Implement Spam Filters | Development | Release: September 2017 | Apply Dev Team | |
Implement Additional Administrator 2.0 Features | Focused on CCCApply features | Release CCCApply features, Begin integration of other projects | Possibly before fall - Wes will have bandwidth to start incorporating Glue/Assess/CE into 2.0 | 2/7/17 - Per budget meeting with Lou: MDM will be next project integrated into Admin 2.0. Work with Jane on roadmap. |
Agenda
TIME | DESCRIPTION | SPEAKER |
10:00 AM | Roll Call | Murguia / Pena |
Review minutes from last Steering meeting: November 8, 2017 | Murguia / Leahy | |
2018 Meeting Calendar | ||
2018 CCCApply Workshop Planning Proposed Sessions: 2018 Workshop | Pena / Donohue | |
Chancellor's Office Update | Quaioit | |
12:30 PM | Lunch Break - 30 Mins | |
1:00 PM | 2018-2019 Roadmap & Deliverables
| Donohue |
Unresolved Systemwide Issues
| Calhoon / Donohue | |
2:30 PM | Change Requests & Sub-Committees | Donohue |
3:30 PM | Close Meeting | Murgia |
Ongoing Items in the Parking Lot:
| Murguia / Leahy / Pena |
Roll Call
2018 Steering Committee Member Roster
2018 Meeting Schedule
Day | Date | Description | Type | Times | Location |
---|---|---|---|---|---|
Tues | January 30 | 2018 Appreciation Dinner | In-Person - Dinner Celebration | 7:00 pm - 10:00 pm | Mangia Mangia Restaurant, Albany, CA >> Directions |
Wed | January 31 | CCCApply Steering Committee Meeting - January 2018 | In-Person - Regular Meeting | 10:00 am - 3:30 pm | Contra Costa College - Room TBD |
Wed | March 28 | 2018 Annual Workshop | In-Person - Workshop | 9:00 am - 4:00 pm | Orange Coast College - Meeting Rooms & Cafeteria |
Tues | May 2 | Post CACCRAO Conference - April 29, 2018 - May 2, 2018 | Conference - Short Meeting | 12:00 pm - 2:00 pm | Sacramento, CA |
Tues | June | CCCApply Steering Committee Meeting | Online - Regular Meeting | 1:30 pm - 3:30 pm | |
Wed | July ?? | CCCApply Steering Committee Meeting | In-Person - Regular Meeting | ||
Tues | September | CCCApply Steering Committee Meeting | Online - Regular Meeting | ||
Tues | November | CCCApply Steering Committee Meeting | Online - Regular Meeting |
2018 Committee Appreciation Dinner
Join us on Tuesday night, January 30 at 7:00 pm for our annual CCCApply Steering Committee Appreciation Dinner. We usually hold this annual dinner celebration the evening between the CCCApply and eTranscript
Deeper Look: Data Security Issues
- Data Security Breach Protection
- Noncredit Application
- Adult Education Block Grant (AEBG) - Asking for changes to CCCApply for Adult Ed
- Folks want us to NOT include residency questions for non-credit
- Tim recommended that if they want that they need to lobby to change Title V
**Get permission to identify the folks who were on the Non-Credit call to change Title V (to invite to a Steering meeting - to hear their goals and to express to them that we want to work with them but show the all the implications of what needs to happen and what needs to be fixed. Emphasizing that we aren't saying NO, it's that we want to ensure that everyone has all the facts. We could dedicate a special meeting to this issue (they present, we present). How do they suggest we collect IPEDS data, AB620 data, residency data).
- Adult Education Block Grant (AEBG) - Asking for changes to CCCApply for Adult Ed
- Fraudulent Applications & /wiki/spaces/OPENAPPLY/pages/194412693 Update
- Works exactly like your eMail SPAM folder - manually confirming spam - they get marked as "Bad" and the algorithm learns each new pattern/trend
- Time to Completion = If an application is submitted in under 1minute, high probability it's a spam app
- Other trends (path of least resistance > no education (homeschool, non-grad, non-Cali resident, etc.)
- Feedback from the Steering colleges - SSN duplicates, same DOB, same names
Come in batches typically - Human-beings using keyboard macros - get passed the Captcha -
- Feedback from the Steering colleges - SSN duplicates, same DOB, same names
- AB620 (LGBT data) - Tech Center must transfer the data to the colleges. We (CCCTC) pass an anonymized file with fields for matching (First + Last = DOB + CCCID + Gender + Transgender + Sexual Orientation + CalPass Hash data (first, last, gender, DOB = encryption/hash put that into a field (key)
Mitch = recommendation is to change the data field name to something else unrecognizable.
Also Data Dictionary is too transparent. DON"T PUBLISH THIS ONLINE -MAKE THIS AVALABLE ONTHE - CCCCO + CDE (CalPADS) CDE K12 data = to get HS transcript data for multiple measures
Roadmap & Deliverables
Change Requests Pending
- 2018 NEW (Unheard) Change Requests
Sub-Committees
Committee | Description | Objective | Chair / Members |
---|---|---|---|
2018 Workshop | Committee to support the efforts to organize and coordinate the 2018 Annual CCCApply Workshop | Meet weekly through the Workshop with leadership team to stay on top of all workshop details. | Patty Stephanie Christian Alvarado - Michelle Mitch Robin |
CCCApply Research | Modifying the Terms of use to change language (get approved) by CCCCO Legal? CDE? Ask Gerald Sequiera (also a lawyer) could he support this effort | Setup | Gerald Sequeria - Ask if he can participate Olivia Alvarado - LACCD Mitch Leahy - Santa Rosa Will Minnich - San Mateo CCD |
International Application | Olivia Alvarado | ||
Enhancing Existing Application | Moving the Personal Information | MaryLou Betty | |
Administrator Pilot | New | Mitch Robin MaryLou Michelle Tuyen Chris T LeeAnn Christian Ben Guzman |
Steering District Roster: Approval Poll Table
Current Committee Status
The chart below details the status of the committee after the outgoing members leave fall 2017.