ANNOUNCEMENTS
CCCApply Release 6.1.0 is scheduled for October 27, 2017 - 6:00PM
NEW! CCC Administrator 2.0 will launch on October 27, 2017
Both releases will be in Pilot on September 25, 2017 for preview.
Zoom URL & Meeting ID
Date | June 27, 2017 |
Time | 10:00AM - 12:00PM |
Location | ONLINE - Zoom |
Zoom URL | Join from PC, Mac, Linux, iOS or Android: https://cccconfer.zoom.us/j/249603996 |
Meeting ID | 249 603 996 |
Dial In | By iPhone one-tap (US Toll): +16465588656,6770513851# or +14086380968,249603996# Or Telephone: Dial: +1 646 558 8656 (US Toll) or +1 408 638 0968 (US Toll) All numbers are Toll charge numbers. |
Agenda
TIME | DESCRIPTION | SPEAKER |
10:00AM | Roll Call – Approval of Minutes from April 26 2017 Meeting Minutes approved | Murguia / Pena |
10:05AM | Steering Committee - Carry-Over Business from April
| Murguia |
10:15AM | Announcements
| Donohue |
10:20AM | Issues Noncredit Application (again! Again, again!) Adult Education Block Grant (AEBG) - Asking for changes to CCCApply for Adult Ed | |
10:30AM | Update on Research Projects
| Donohue / Calhoon |
11:00AM | New Change Requests
| Donohue |
TBD | Next Meeting Dates | Murgia |
12:00PM | Close Meeting | Murgia |
ROSTER: Click Expand to see current roster.
Joyce Semanik - Christian Alvarado (replacement) - Dean of Enrollment Services, Saddleback College
Garret Wong - Quyen Lu - IT from San Francisco City College (replacement)
Ben Guzman - Registrar - Irvine Valley College - replacing Arlene Elseroad
Dave Barnett is leaving; Craig Hayward is in from Kern CCD
Will Mennich - Skyline College Dean of Enrollment Services (replacing Henry Villareal)
Mike Day, Los Rios is leaving - looking for someone to replace him - (Ben Baird - left from Los Rios/American River) - they will get back to us
Review the ByLaws: Leadership will review and propose updates (should three people serve from the District)
Anna Salazar - Registrar from East LA College representing all 9 colleges (wants to be added). Stephanie wants to stick with one rep through the 2017 year; will be revisited first meeting in 2018.
VOTE FOR RE-ELECTION OF OFFICERS
Chair
Vice Chair
Secretary
Past Chair - Richette Bell
Must be done by JUNE 30 (Terms end on June 30)
BY DISTRICT (majority of District must vote YES)
Yes or No - July 1, 2017 - June 30, 2018
Roadmap & Development
Communication Plan - For any OUTAGE - need way to communicate to user if/when services go down - need better way to communicate to STUDENTS
Issues
AEBG - Changes to CCCApply
We received the following request from Kathy Booth, WestEd.
MORE to be shared during meeting.
ONE OPTION for colleges that want to use something other than CCCApply for noncredit or AEBG or any other special population set.
Mitch says, "Supplemental Questions App" would include:
OpenCCC would be self-contained (no change)
Big Issue: Don't want to ask residency questions - strip it out and just give them the Supplemental Questions XML piece PLUS the consent (penalty of perjury you are telling the truth), Submission, and that's it.
Give these colleges that tools to build what they want.
Steering does not sign off on a noncredit app; MOU would have to be included Full aware of the risks; board approved - college must be aware of all risk; must absolve? TC, CCCCO, Board, and be aware of Audit implications.
Mike Q gets pressure from CCCCO - length of app, streamline app, - hasn't promised a solution that's another application.
NEW Survey:
Go back to colleges with a new survey:
They say what they need
Mike can bring it back to Elias and CCCCO / Legal -
Questions would include:
- Which fields would you require on a noncredit application? SPECIFICALLY
- What are the issues they have with current application (lots of colleges are using CCCApply that don't have same issues) balance out users with non-users (non-users are may not be compliant)
- With your noncredit app, how are you collecting data for fulfilling SSSP requirements?
- How do you plan to meet SSSP requirements?
Note Saddleback is doing a good job of using CCCApply noncredit - when selecting ed goal - we find out they are noncredit - Are they required to matriculate? SSSP? Formula for noncredit = similar to credit (counts/amounts for services are going to be part of allocation formula. The more you do to make that accurate and correct is beneficial. Mitch says he is surprised, he thought every student has to matriculate.
Update on Research Projects
- NEW: CCCApply Required Questions
Revisiting Noncredit Application issue) - CCCApply Research Projects 2017
- Student Satisfaction Survey Negative Comments (Cluster Analysis)
Results provide insights on improving application process
- Student Satisfaction Survey Negative Comments (Cluster Analysis)
- SPAM Fraudulent Apps (Machine learning)
Gathering data for Infiniti Analytics team and development of SPAM filter after move to AWS.
Two surveys have been completed (Pre- and post-WAF Blockers).
Data collected from colleges (bad application examples). All data and survey results passed over to internal data analyst. Setting up secure environment to analyze data (student pii).
Work required to support effort: Unblock IP Addresses; created problem when WAF installed (January).
Other Research Issues:
- Abandoned Applications Data - Breakdown by College
- Time to Completion Data
- Colleges are asking to have data drilled down for their colleges (Abandoned Applications). Resources are not available at this time. What can be shared?
- CCCApply Whitepaper - NOTE: No work has been done on the White Paper since early March due to vacations, the Annual Update Release, CCCApply Workshop, and other high priorities. Need to resume progress. Need volunteers.
Non-Credit Application Issues
Noncredit Sub-Committee
- Look at the new application for a better way to support noncredit students.
- What do we need to put right up front in the application to college?
- What do colleges want for noncredit students?
Name
Address
Phone
Email
That's it!
- What does the CCCCO require from noncredit students?
SCE's non-credit app:
https://www.sac.edu/rsccdasp/sce/SCE-ApplicationForm.htm
https://www.sac.edu/ContinuingEducation/Pages/Apply.aspx
UPDATE 5.03.17: Steering leadership met on 5/3/17 to discuss noncredit issue. Sent Noncredit workgroup names to Stephanie on 4/27/17.
Team concurred that we need to revisit the application from the perspective "what can we do, if anything, to minimize the questions and length of the application from a legal requirements perspective?" We may come up with the same conclusion, but we need to revisit and ensure CCCCO knows we have heard their continued concern and are doing everything possible to respond.
Team looked at the Noncredit Report of June 2016 and determined that we need our own survey to gather feedback and requirements, needs from colleges for noncredit students. Team is working on questions for the survey now.
Team is condensing the work Patty did to outline all data fields/questions and corresponding legal requirements into an easy-to-read table (versus the large spreadsheet version we have now).
Team proposes we review the data analysis for Abandoned Applications and add summary of findings to the white paper.
Team is looking at the remaining work on the white paper and divvying up the work across Leadership, Mike Q., Patty, and any volunteers (volunteers?).
Propose drafting recommendations after another review of the questions/legal requirements for CCCCO. Show / demonstrate that any new findings would take time to implement in CCCApply 3.0.