Note: This end-user resource pertains to the CCCApply 6.8.0 Pilot release and is subject to updates based on user feedback.
General Information
Q. What changes were made in CCCApply to comply with the new MIS DED requirements for adult special admit (SB554)?
Q. When will these changes be available for students?
Q. Which CCCApply applications will include these changes?
Q. How will students be affected by these changes?
Q. How will colleges be affected by these changes?
About SB554 Changes
Q. What is SB554?
According to the California Legislative Information website, “(SB554) authorizes the governing board of a school district overseeing an adult education program or the governing board of a community college district overseeing a noncredit program to authorize a student pursuing a high school diploma or a high school equivalency certificate to enroll as a special part-time student at a community college.”
The intent of this section is to better facilitate streamlined enrollment in colocated credit college courses on adult education and noncredit program sites and to help ensure a smoother transition from secondary education to college for adult high school equivalency students by providing them with greater exposure to the collegiate atmosphere.
Q. Who is impacted by SB554?
A. This bill will allow students who are enrolled in an adult education or a noncredit program - and pursuing a high school diploma or equivalent (certificate) - to attend college at the same time.
Q. What impact does SB554 have on colleges?
A.
Q. How is CCCApply impacted by SB554?
A. Yes. CCCApply needs to be updated to identify students who meet the specifications for SB554 to capture their enrollment status (SB15) and their education level (SB11).
Q. What are the specific changes being implemented in CCCApply?
See a summary of the changes with screenshots, below. For the detailed technical change specifications, see the CCCApply Standard & Noncredit Application Data Dictionary v.2020.2.
College Testing & Implementation
Q. Where can colleges review and test the changes being implemented to CCCApply?
Q. Are there any required tasks for colleges related to these changes?
Q. Are there any required changes to college Download Client files or Glue for Apply implementations?
Q. Are there any MIS data reporting changes related to the SB554 changes?
User Interface Changes
Q. How is the CCCApply user interface (UI) changing?
Below is a summary of the user interface (UI) changes being deployed. See more information in the tables below.
A new response option was added to the College Enrollment Status question for adult school special admits
A new response option was added to the High School Education Level question for adult school special admits
A new response option was added to the Last School Attended question for adult school students
The format and layout of the Last High School Attended question was changed as follows:
The question format was changed from multiple radio buttons to a dropdown menu
The section heading was revised from “Last High School Attended” to “Last School Attended”
The associated Help text was revised in English and Spanish
A new response option was added to the Last High School Attended question to include “I attended adult school”
The onscreen text School Finder function
Q. Will text and language changes be available in Spanish as well as English?
Q. Will the School Finder include adult schools as well as high schools?
Data Delivery Changes
Q. Are there any new or deprecated data fields implemented in this release (v.6.8.0)?
See the complete release details in the Release 6.8.0 Summary Notes.
Q. Do colleges need to update their CCCApply Download Client jar file for the 6.8.0 release?
NOTE: We recommend that colleges still using the CCCApply Download Client (DLC) update their DLC jar file associated with this release (v.6.8.0)
Screenshots
Description | Change Summary |
---|---|
| Itemized Changes
Note: All new and revised onscreen text changes have been made in English and Spanish. See the CCCApply Standard & Noncredit Data Dictionary v.2020.2 for updated data specifications. |
High School Education Level | Itemized Changes
Note: All new and revised onscreen text changes have been made in English and Spanish. |
Last School Attended | Itemized Changes
Note: All new and revised onscreen text changes have been made in English and Spanish. |
School Finder Table | |
Legislation Details
Approved by Governor October 4, 2019: Advanced Scholastic and Vocational Training for Adult School students to attend college
Authorizes community college districts overseeing a noncredit Adult Education program to enroll students who are seeking their High School Equivalency as a special part-time student (concurrent enrollment) for up to 11 tuition free units per semester
College are credited or reimbursed the apportionment process
The intent is to support adult high school equivalency students with a smooth transition from secondary education to college by providing greater exposure to the collegiate atmosphere
Assigns a low enrollment priority to special part-time students
Upcoming Changes to CCCApply
Three questions on the Education page of the Standard and Noncredit applications are being updated to comply with SB554
A new response option is being added to the College Enrollment Status question, and the High School Education Level question, specifically for adult school students who are seeking their High School Equivalency (HSE) as a special part-time student (concurrent enrollment)
User interface changes are minimal but necessary to identify adult special admit students
Backend data changes are also minimal, with no new or deprecated data fields or changes to your downloads or Glue delivery
New data values anChanges align with MIS DED requirements for SB11 and SB15
Changes are being implemented in both the Standard & Noncredit Applications
No new or deprecated data fields are being added; however three existing fields will gain an additional data field value
Data field updates align to MIS DED requirements for SB11 and SB15
Existing school finder service already includes adult schools and continuation schools
Students who select the new adult school special part-time admit options will be presented with the high school transcript questions, including the Highest Grade Completed question
Saddleback College Launch January 2021
SB 554 Workgroup Comprised of Multidisciplinary Team
District IT
Admissions and Records
Adult Education
CTE
Counseling o Marketing
Updates to CCCApply
Are you pursuing a High School Equivalency Certificate?
Please enter your anticipated High School Equivalency completion date (up to 2 years)
Assign codes for education status (21) and enrollment status (Y)
Permit to register letter and email with link to HSE Special Admission Form
Limited to enrolling in approved courses
Internal Process
Student orientation
Assist students with CCCApply
Counselors sign the Special Add permit form and create prescriptive course menu
Admissions and Records inputs Special Add permit and courses
Free High School Equivalency textbook and device loan program
Student Support Specialist provides support and link students to campus support