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Location: 2017 CACCRAO Conference - Doubletree Hotel San Diego - ROOM number TBD | Time: 12:00PM - 2:00PM | Lunch will be served.
Zoom URL & Meeting ID
Date | April 26, 2017 |
Time | 12:00PM - 2:00PM |
Location | In Person - CACCRAO Conference |
Zoom URL | Join from PC, Mac, Linux, iOS or Android: https://cccconfer.zoom.us/j/6770513851 |
Meeting ID | 677 051 3851 |
Dial In | By iPhone one-tap (US Toll): +16465588656,6770513851# or +14086380968,6770513851# Or Telephone: Dial: +1 646 558 8656 (US Toll) or +1 408 638 0968 (US Toll) All numbers are Toll charge numbers. Please use computer (headset or speakers/mic) to avoid toll call charges. |
Agenda
TIME | DESCRIPTION | SPEAKER |
12:00PM | Roll Call – Approval of Minutes from March 7, 2017 Meeting - Need to review seat vacancies (Craig Hayward, Los Rios)
- Need to decide about members who miss multiple meetings
| Murguia / Pena |
12:10PM | Update on Research Projects - Abandoned Apps
- Time to Completion (Applications)
- Student Satisfaction Survey Comments (Cluster Analysis)
- SPAM Fraudulent Apps (Machine learning)
- White Paper
| Donohue |
12:30PM | CCCApply News - Recap of Conference season - Workshops
- March Release Retrospective
- Workshop Retrospective
- Upcoming Events
- Miscellaneous Issues
| Donohue |
12:45PM | Development & Roadmap Review - Admin 2.0 Update
- September Release
- Development begins on CCCApply 3.0
| Donohue |
1:00PM | New Change Requests
| Donohue |
1:50PM | Next Meeting Dates | Murgia |
2:00PM | Close Meeting | Murgia |
General Notes & Feedback (Change these to Action Items)
- Ensure that all future Agendas, ZOOM meeting URLs, and previous meeting minutes are sent out to Steering one week prior to next meeting.
- Link to minutes from previous meeting - one week prior to next meeting - giving committee members time to preview prior to meetings.
- Remind committee members to submit agenda items to the Chair to be added to the meeting agenda. How do we do this in an efficient way? Post a process doc and send with Minutes from previous meeting. Give members two weeks to submit an agenda item, so that the agenda (final) can be sent out to committee one week earler (as suggested above).
- Find out from Zoom if there is an 800 (Toll Free) number for Zoom (Patty knows there is, but find out which one it is and Highlight that on next meeting email.)
- Move all the CCCApply stats and adoption info to a page that can be referenced by all colleges and steering members and just keep on the Agenda / Minutes template - so this doesn't ahve to be a recurring agenda item, but anyone can visit those stats whenever they want.
- Look for other ways to streamline the meeting moving forward.
Also, committee should set some policies regarding members who miss more than 4 consecutive meetings in a row. There are several members that should be removed from the Committee if they miss one more meeting. Some kind of warning should be given or they will lose their seat.
- *Michelle Pena asked if Craig Hayward - current/previous Steering member from Irvine Valley, retired from IVC and is now with Kern County (Bakersfield?). She wants to have his seat moved to that college so he can continue to sit on committee.
ROSTER: Click Expand to see current roster.
Click here to expand...
STEERING COMMITTEE MEMBERS |
---|
✓ | Name | District | ✓ | Name | District | ✓ | Name | District |
| Arleen Elseroad | South Orange CCD |
| Joyce Semanik | South Orange CCD |
| Paulette Lino | Chabot-Las Positas CCD |
| Michael Day | Los Rios CCD |
| Karen Sea | San Joaquin-Delta |
| Richette Bell - Out | El Camino CCD |
| Ben Guzman | South Orange CCD |
| Olivia Alvarado | Los Angeles CCD |
| Robin Armour
| Contra Costa CCD |
| Betty Glyer-Culver | Los Rios CCD |
| Leigh Ann Unger | Rio Hondo CCD |
| Rozen Bondoc | Chabot-Las Positas |
| Bill Mulrooney | El Camino CCD |
| Mary Lou Leyba | San Francisco CCD |
| Satish Warrier | Contra Costa CCD |
| Chris Truong | Rancho Santiago CCD |
| Michael Ward | Rancho Santiago |
| Stacey Followill | Chabot-Las Positas |
| Clark Ray | Santa Rosa CCD |
| Michelle Pena | Kern CCD |
| Stephanie Murguia | Cerritos CCED |
| Craig Hayward
| South Orange CCD
|
| Mitchell Leahy | Santa Rosa CCD |
| Tina Mani | San Joaquin Delta College |
| David Barnett | Kern CCD |
| Mojdeh Mehdizadeh | Contra Costa CCD |
| Tuyen Nguyen | Rancho Santiago CCD |
| Garret Wong | San Francisco CCD |
| Nate Finney | Riverside CCD |
| Vince Orton | Cerritos CCD |
| Henry Villareal | San Mateo CCD |
| Noell Adams | Chabot Las Positas |
| William Diehl | Riverside CCD |
| Hieu Hoang | El Camino CCD |
| Pam Mery | San Francisco CCD |
| Angela Embry | El Camino College |
CHANCELLORS OFFICE & CCC TECHNOLOGY CENTER |
| Gary Bird | CCCCO |
| Mike Quiaoit | CCCCO |
| Russell Grant | CCCCO |
| Tim Calhoon | CCCTC |
| Patty Donohue | CCCTC |
|
|
|
Research Projects
- Abandoned Applications - Show chart from report
- Submitted Applications - Time to Completion (Show chart)
- White Paper Update - No work done since last meeting - Release, vacations, workshop, etc. Jump start on summer project.
- Student Satisfaction Survey (Machine Learning project)
- SPAM Fraudulent Applications (Need data and examples from colleges)
- Google Analytics (Show data - discuss how to share back with colleges)
NOTE: No work has been done on the White Paper since early March due to vacations, the Annual Update Release, CCCApply Workshop, and other high priorities. Need to resume progress. Need volunteers.
CCCApply News
2017 Annual Update - March 31, 2017 - Retrospective
Release Notes Posted - See all feature enhancements and data fields.
Bug was identified in International App supplemental questions during the 6.0 release - This prevented release of updates to IA only.
Had to roll back IA changes and schedule a "Patch Fix Release" for Friday, April 7.
Release 6.0.1 (patch fix) was successful and "zero downtime" - meaning we didn't have to take the site off-line during the release.
This method of "zero downtime" is what we are striving to achieve moving forward on Amazon Web Services (AWS) - our new, secure infrastructure & hosting service.
Bug was identified in the new Homeless Youth checkboxes.
Release notes indicated these were "boolean" fields, but colleges reported these were breaking their downloads.
- Development team reviewed and changed format to "string" format.
Updated the data dictionaries with correct data format ("string" fields) and posted on Support Site.
Need Online Tutorials for some of the changes = working on tutorial and documentation for "System-generated Emails."
NOTICE! Upcoming Maintenance Windows: OpenCCCApply Infrastructure Migration to Amazon Web Services (AWS)
Migration of Development environments (Continuous Integration = CI; Testing = TEST) were moved successfully between April 7 - 14.
- Migration of Pilot site - rescheduled to April 21 (previously announced for April 14)
Production environment migration rescheduled to MAY 5 (previously announced for April 21) requires a 4 Hour Maintenance Window (after 6pm)
RFP for Software Development - Update
Working on contract for Project Management and reporting
Gathering requirements for CCCApply 3.0, BOG, and International changes
Scheduling a User Stories Summit for July 2017
Integration requirements for OpenCCC Account system - first system to be developed
CACCRAO Conference April 23-26, 2017
CCCApply Update scheduled as part of the afternoon general session on Tuesday, April 25
- Michael Q., Stephanie, Michelle? and Patty to deliver the update - Need final meeting to review presentation slides
- Suggestions for discussion points?
Roadmap & Development
Click here to expand...
(See Other Priority Projects table below)
Click on Links below for Roadmaps | Jan - March 31, 2017 | AWS Move | April - August 2017 | September 2017 | Spring 2018 | Staff & Resources Needed |
---|
OpenCCC Account (Legacy) | 2017 Annual Update - Release Notes Account UI Upgrade | Yes | Development Tomcat Upgrade Security updates (SSN Validation review) New DOB Confirmation field
| Release 6.1: September 29 Account Integration w/MyPath | Release: 2018 Annual Update | Tomcat 8 Upgrade & uPortal Update |
MyOpenCCC | Planning User Stories: MyPath integration Requirements | n/a | (RFP) Development Stories for MyPath Integration
| Release v1: TBD MyPath Integration | Release v2: TBD |
|
CCCApply Applications (Legacy) BOG IA | 2017 Annual Update March 31 - Prod Release March 1 - PILOT Release Post Release Activities (Tech Debt) | Yes | Development/Tech Debt Tomcat Upgrade (April) Administrator 2.0 Integration Security Updates (SSN) Change Requests | Release 6.1: September 29 Admin 2.0 Integration with Legacy CCCApply apps' | Release: 2018 Annual Update EOL activities | *Tomcat Upgrade* uPortal Upgrade Maintenance Mode continues; |
CCCApply Portlets | RFP In-Progress Rewrite includes Apply, BOG, International Forms | n/a | NEW Development Requirements & Development: Universal Form Build Engine Spanish Version WCAG 2.0 AA (Accessibility) Responsive Design (Mobile) | NEW Development Requirements & Development: Universal Form Build Engine Spanish Version WCAG 2.0 AA (Accessibility) Responsive Design (Mobile)
| Release v1 TBD |
|
CCCApply Administrator(Legacy) | 2017 Annual Update Development/Review March 31 - Prod Release March 1 - PILOT Release
| Yes | Development: Migration to Admin 2.0 End of Life planning | (End of Life) | (End of Life) |
|
CCC Administrator 2.0 (New) | New Development Documentation Drafts Support & Training Plan Migration Planning | n/a | Release V1 to Test for Accessibility Review - July 15, 2017 Release V1 to PILOT for College migration and testing - August 1 (45 days in PILOT) | Prod Launch Sept 29 Migration Support documentation Support training | Release v2 | *Need Technical / Marcomm writier
(Split resource 50/59 with MyPath)* *Per budget meeting with Lou 2/7/17 |
CCC Report Center Roadmap | 2017 Annual Update New Full Application Reports | Yes | End-of-Life (EOL) | EOL | EOL |
|
TIBCO Jasper (AWS) Report Center | Research AWS Jaspersoft subscription models; Draft requirements docs | YES | Migration plan; continuous deployment across Dev-CI, Test, Pilot, Prod Develop/Upgrade User Documentation | Launch Jasper Upgrade (Cloud) Support & Training Residency reports (feature enhancement) | Support & Training
| Confirmation on Upgrade; plan EOL for original RC |
Proxy / SSO Integration | 2017 Annual Update
CCCID Transfer API College Integrations Development: UI/UX Enhancements |
| College Integrations | College Integrations | College Integrations | InCommon project mgmt support; Vendor integration |
Tech Projects - Ongoing
| Spring 2017 | Summer 2017 | Fall 2017 | Notes |
---|
Move Apply & Account to AWS | Plan, Test, Move, Test | Architectural Configurations | First release on AWS; deployment planning | Confirmed timeline; Migration plan - Infinity DevOps & Sys Admin processes; |
Tomcat Upgrade / uPortal Upgrade Apply, Account, BOG, IA | HIGH PRIORITY: Begin March 21 |
|
| Apply Dev/Ops resource: Josh = 2-3 sprints No concurrent dev work during upgrade Infinity collaboration |
Upgrade Jasper Report Center | Plan for move to AWS | Deployment management | Launch new AWS version; Documentation; Support; | More projects will be moving into the Report Center. Syed will pick up the additional dev work there. |
CCCID Transfer Processes (Report Center & API) | 2017 Annual Update | API data exchange Implement script to get CCCIDs into AD | Requirements for Project Glue data exchange process | Need project management support - Apply Dev Team |
Xap Import/ Migration Project | NEED | NEED | Need contract resource to finish Xap import for BOG and IA | Need internal or contract resource for this project |
Accessibility Priorities |
| ADMINISTRATOR 2.0 |
| Per Sean, Internal Review |
Implement Spam Filters |
| Development | Release: September 2017 | Apply Dev Team |
Implement Additional Administrator 2.0 Features | Focused on CCCApply features | Release CCCApply features, Begin integration of other projects | Possibly before fall - Wes will have bandwidth to start incorporating Glue/Assess/CE into 2.0 | 2/7/17 - Per budget meeting with Lou: MDM will be next project integrated into Admin 2.0. Work with Jane on roadmap. |
Future Meeting Schedule
- Project Site updated with revised Meeting Information
- Steering has been notified by email(s) announcing schedule
Date & Time | Description | Location | Notes & Action Items |
---|
April 26, 2017 12:00PM - 2:00PM | Special In-Person Meeting | 2017 CACCRAO Conference Double Tree Hotel, San Diego, CA | - Patricia Donohue Contact CACCRAO Conference organizers (Rita?) and/or the San Diego DoubleTree Hotel (Arden Mall?) to reserve a room and lunch (contact the hotel?) for the last day of the conference - around noon. Determine if we need to bring in lunch, or will lunch have already been served to the attendees who attended the CACCRAO conference?
- Patricia Donohue Work with Cindy or Kathleen on arranging these types of events - how do you determine headcount?
|
July 19, 2017 10:00AM - 3:30PM | Regular Meeting - In-Person | Where? Need Location | - Talk to Stephanie about organizing the July meeting.
- Patricia Donohue Survey the steering committee for attendee head count. Is July a good time for a meeting? Maybe not. Get ahead of this and figure it out.
|
Fall 2017 | Need to plan next six months | Where? | |
Steering District Roster: Approval Poll Table
Click here to expand...
# | District | Vote |
---|
1 | El Camino CCD |
|
2 | Chabot-Las Positas District |
|
3 | Cerritos CCD |
|
4 | Contra Costa CCD |
|
5 | Kern CCD |
|
6 | Los Rios CCD |
|
7 | Rancho Santiago CCD |
|
8 | Rio Hondo CCD |
|
9 | Riverside CCD |
|
10 | San Francisco CCD |
|
11 | San Joaquin-Delta CCD |
|
12 | San Mateo CCD |
|
13 | Santa Rosa CCD |
|
14 | South Orange CCD |
|
15 | CCCCO |
|
16 | CCCTC |