Request # | 2020-03 |
---|---|
Date of Request | Feb 10, 2020 |
Requester | CCCCO |
Application(s) | Standard Application |
Section/Page | Education |
Approval Status | Pending |
Changes to Download | TBD |
Changes to Logic | TBD |
What is the issue or problem?
What changes need to be implemented in CCCApply?
To comply with the new bill, the CCCApply Standard and Noncredit applications will need to be updated to identify these students* and capture their enrollment status (SB15) and their education level (SB11), as well as several other question changes and validity checks. All changes would be made to the Education page.
User Interface changes:
- Enrollment Status
- Add a new response option to the Enrollment Status question, "Enrolling in adult school / continuing education (or noncredit program) and college at the same time"
- Add a corresponding value to the <enroll_status> data field for the new response option
High School Education Level
Add a new response option to the High School Education Level question, "Will be enrolled in adult school/continuing education (or noncredit program) and college at the same time"
Last High School Attended
Revise the question label from Last High School Attended to Last School Attended
Change the field format from a radio-button field to a drop-down menu, and
- Add a new response option, "I attended an adult or continuing education school"
Data field, logic, and validation changes:
In addition to user interface changes, these and several other dependent fields on the Education page will need to be updated to correspond with the new response options.
What other dependencies are there?
- Ensure the School Finder includes California and national adult education, noncredit, and continuing education schools with corresponding CDS/CEEB codes;
- Ensure the HS Transcript Information section is considered
- Notify the SuperGlue team
- Notify the Data Warehouse team
- Ensure all data documentation is updated accordingly
When do these changes need to be implemented?
SB554 takes affect on July 1, 2020. According to Raul A. and Devin Rodriguez, these changes should be implemented as soon as possible; however, based on current CCCApply release schedule, they are aware that these may not be able to be deployed until the next major CCCApply release (6.8.0) tentatively scheduled for September 2020.
Pending Questions & Requirements Decisions
Legal Analysis
- To summarize - What is the purpose of this law?
- What legal doc will this appear in? Ed Code? Title V? SAAM?
- How does this law affect residency for tuition purposes , if at all?
- Does this law affect the residency algorithm/logic?
- Does this law affect eligibility for admission?
- Are any additional flags needed (integrity flags)?
- What are the characteristics of this special population?
- Minors?
Who are Adult school students?
- Do they have to be a specific age?
- Can you be an adult special admit and have attended a college before?
- Can you be an adult special admit
- How are adult special admit students getting to the Application?
- How do adult special admit students KNOW that they are adult special admits?
What are Adult schools? Are they the same as Continuation Schools?
- How many different types of schools fit this category?
- Continuing Education Schools
- Adult Education Schools
- Noncredit Programs?
- Noncredit Students?
Noncredit Students
- Do these changes pertain to Standard (domestic) and Noncredit students? Should all change requirements be implemented in the Noncredit Application?
- Specifically, how does this new law affect or pertain to noncredit students?
REQUIREMENTS DECISIONS
Language / onscreen text decisions (questions, response options, error validation language, and Help language,
Confirm what we are going to call the new "Adult Special Admit" response options - consistently - in the application (which does not have to be the official field value used by MIS).
- Enrollment Status (SB11): What language do we want to display to the user in College Enrollment Status? (Again, this language does not have to match what the college sees for mapping for MIS reporting. Should fit (not too long) and be clear and unambiguous.
- Enrolling in adult school and authorized as a special part-time college student
- Enrolling in adult school and authorized to enroll in college at the same time
- Enrolling in adult school or continuing education/noncredit program and college at the same time"
- Enrolling in adult school and authorized to enroll in college at the same time"
- High School Education Level question (SB15): What language do we want to display for this new option in the HS Education Level field? (Same as above, doesn't have to match MIS language as long as it maps correctly).
- Currently enrolled in adult school and authorized as a special part-time community college student
Display conditions & field validation
- Currently in Enrollment Status, the "Enrolling in high school or lower grade and college at the same time" (AKA - K12 Special Admit) does NOT appear if the user is 22 years or older (per SB11).
- Minors: Is there regulations for the Adult Special Admit? Like, can minors be enrolled in Adult school? Should minors see the new response option? Is there an age limit for Adult Special Admits?
Use Cases
Impacts & Changes to Application Data Fields
How do these changes affect the other data fields on the Education page?
Description | Data Field | Are changes required? | Changes & Supporting Actions |
---|---|---|---|
College Enrollment Status | <enroll_status> | Yes |
|
HS Education Level | <hs_edu_level> | Yes |
|
HS Completion Date | <hs_comp_date> | No | N/A |
Attended CA HS 3 Years | <cahs_3year> | TBD |
|
Graduated CA HS | <cahs_graduated> | No | N/A |
Last High School Attended | <hs_attendance> | Yes |
|
School Finder High School Name & City | <hs_name> | Yes |
|
High School Country | <hs_country> | No | N/A |
HS CDS Code | <hs_cds> | TBD | TBD |
Full HS CDS Code | <full_hs_cds> | TBD |
|
HS Not Listed | <hs_not_listed> | No | N/A |
HS Transcript Info Section | <highest_grade_completed> <gpa> <english_course_passed> <english_course_taken> <math_course>passed> <math_course_taken> more... | Yes |
|
College Education Level | <higher_edu_level> | Yes |
Display if "College Enrollment Status" <enroll_status> is: |
Higher Ed Completion Date | <higher_comp_date> | No | N/A |
Highest Education Level | <highest_ed_level> | TBD |
|
College Degree Type | <degree_type> | No | N/A |
Number of colleges attended | <college_count> | Yes |
Display if "College Enrollment Status" <enroll_status> is: |
College Country | <co1-4_country> | No | N/A |
College Finder | <col1-4_name> | No | N/A |
College State College_city | <col1_state> <col1_city> | No | N/A |
College CDS Code | <col1_cds> | No | N/A |
College Not Listed | <col1_not_listed> | No | N/A |
SB11
Integrity Checks:
- If Student Education Status (SB11) is coded as 7YYYY, 7XXXX, 8YYYY, 8XXXX, (indicating a degree), then SB15 must not be coded as “1” (first-time student).
- If Student Education Status (SB11) is coded as 10000 (special admit K-12), then this field must be coded as “Y”.
- If Student Education Status (SB11) is coded as 21000 (Adult Education Special Admit student), then this field must be coded as “Y”.
Data Quality Check:
(SB15) Enrollment status for CREDIT students must have: At least 50% coded “5” (continuing). 10% or less coded “X” (uncollected / unreported / unknown).
SB15
Coding
1,2,3,5,Y,X
Meaning
First-Time Student = 1 A Student enrolled in college for the first time after High School. The first time a student enrolls in a primary term, this element should be coded as '1', even if the student was previously enrolled in a summer or winter intersession. For example, if a student enrolls at the college for the first time during a summer term and subsequently enrolls during a fall term, the student should be coded as '1' for both terms.
First-Time Transfer Student = 2 A student enrolled at the reporting college for the first time and who transferred from another institution of higher education.
Returning Student = 3 A student enrolled at the reporting college after an absence of one or more primary terms.
Continuing Student = 5 A student enrolled in the current session and was enrolled in the previous regular session.
Not Applicable Y A Special Admit student (see Student Education Status SB11).
Uncollected / Unreported= X Uncollected / Unreported / Unknown
This element may be coded with "X" if a student is enrolled in only noncredit courses.
Change History:
Revision: Summer 2020 Updated meaning for code “Y” and referential edits related to new SB11 value ‘21000’ (Adult Education Special Admit student)
Additional Background Info & Feedback from Colleges
Email Dual Enrollment students enrolling in non-degree applicable courses for DSPS_.pdf
/wiki/spaces/PD/pages/97943858
Email discussion on the CCC-ADMISSIONS listserv - Feb 2020
Hello,
Here is an update for you.
On SB 554, we are currently working with MIS on an update to identifier SB 11, in order to track adult students. In addition, we are working with CCCApply with regards to the blocker that is currently in place that does not allow a special admit student to be over the age of 22. Once we have these issues addressed a guidance memo will be released.
Regarding AB 1729, legal is currently working on a legal opinion for dual enrollment and we are in discussion about what the content will include. We hope to have the legal opinion by the end of the month and then can issue the guidance.
Best regards,
Linda Vann, MBA
DSPS Specialist/Region A Programmatic Support
MIS Information
/wiki/spaces/PD/pages/97943858
< from email thread attached between Todd Hoig, MIS, and Raul Arambula, CCCCO>
FW_ SB 554 MIS Changes Discussion.pdf
Hi Raul,
I believe we can amend our SB11 STUDENT-EDUCATION-STATUS specification to allow districts to report adult education students enrolled as special part-time students as allowed by SB 554. We currently allow districts to report education status for students who are not high school graduates as “Not a graduate of, and no longer enrolled in high school”, “Special Admit student currently enrolled in K-12”, or “Currently enrolled in adult school”. If we need to be able to differentiate students who are in adult education programs and participating in special admit as provided by SB 554 from those students who are in adult education programs and enrolled in community college but not as special admit students, we can add a new code for SB11, such as “Currently enrolled in adult school and authorized as a special part-time community college student”
For example, the current SB11 STUDENT-EDUCATION-STATUS coding specification for non-high school graduates…
Not A High School Graduate | |
00000 | Not a graduate of, and no longer enrolled in high school |
10000 | Special Admit student currently enrolled in K-12 |
20000 | Currently enrolled in adult school |
would become…
Not A High School Graduate
MIS | MIS Values | Apply Value | CCCApply <hs_edu_level> response options | CCCApply Conditions / Logic |
00000 | Not a graduate of, and no longer enrolled in high school | |||
10000 | Special Admit student currently enrolled in K-12 | Enrolling in high school (or lower grade) and college at the same time | Only displays if applicant is under 22 yro at RDD | |
20000 | Currently enrolled in adult school | |||
21000 | Currently enrolled in adult school and authorized as a special part-time community college student | TBD |
Do we need to continue to allow reporting for adult education students who are not authorized as special admit students under SB 554?
Thanks,
Todd Hoig
Director of Management Information Systems
Digital Innovation & Infrastructure
O (916) 445-8505
California Community Colleges Chancellor’s Office
1102 Q Street, Sacramento, California 95811
Change Specifications
TBD
Data Element Changes (Aligns to MIS DED Reporting Changes)
Current Data Element Specifications
College Enrollment Status | |
Data Element: | enroll_status |
---|---|
Description: | Applicant’s response to College Enrollment Status question |
Format, Length: | bpchar, 1 |
Values: | 1 = First-time student in college (after leaving high school) 2 = Transfer student from another college 3 = Returning student to this college after absent for a main term Y = Enrolling in high school (or lower grade) and college at the same time |
Allows Null: | No |
Default: | None |
Usage: | Correlates to MIS SB15 |
Notes: | education table |
Revision Log: | March 2019 |
Question Text: | As of <RDD>, I will have the following college enrollment status: [menu] |
Conditions: | Always |
Additional Text: | If a student is applying for a term that starts in May or June, then the College Enrollment Status and the High School Education labels have "as of 7/1/<RDD year>" listed. |
Response Options: | 1 = First-time student in college (after leaving high school) 2 = First time at this college; have attended another college 3 = Returning student to this college after absent for a main term Y = Enrolling in high school (or lower grade) and college at the same time |
Help: | Select the response that best indicates your college enrollment status on <date> |
Field Error Check: | None |
Page Error Check: | Required selection; else error message, “You must select your College Enrollment Status.” |
If (RDD minus <birthdate>) => 22 years, then do not display the response option “Y = Enrolling in high school (or lower grade) and college at the same time”. Cannot be “First-time student in college” if college degree is indicated in “Higher education level” field; else error message, “You cannot have a College Enrollment Status of ‘First-time student in college’ if you have received an associate or bachelor’s degree.” If College Enrollment Status is “Enrolling in high school (or lower grades) and college at the same time”, then High School Education Level must be “Enrolled in college and high school (or lower grades) at the same time”; else error message, “Answers to College Enrollment Status and High School Education Level do not agree: please fix one or the other.” If College Enrollment Status is “Enrolling in high school (or lower grades) and college at the same time” and data is present in Colleges Attended section, then applicant is prompted to confirm or correct the responses: “Your College Enrollment Status and number of colleges attended indicate that you have previously attended college while in high school (or lower grades). If this is true, please check the confirmation box below. If it is not true, please correct your responses as necessary.” “I confirm that I previously attended college while in high school or lower grades.” | |
Notes: | Correlates to MIS SB15. Note: Per SB11, If student is 22 years or older at <RDD> they are prohibited from enrolling in high school or lower grade in California. Steering Committee approved request to remove the response option, “Enrolling in high school (or lower grade) and college at the same time” from the drop down menu to minimize errors in classification. In June 2019 – added skip logic to hide the College Education Level and Colleges Attended section if the college enrollment status is “First time in college (after leaving high school)”. |
Data Element: | education: enroll_status |
High School Education Level
Data Element: | hs_edu_level |
Description: | Applicant’s response to High School Education Level question |
Format, Length: | bpchar, 1 |
Values: | 3 = Received high school diploma from U.S. school |
Allows Null: | No |
Default: | None |
Usage: | |
Notes: | SB11, SB15 |
Xap Field: | highSchoolEdLevel |
Revision Log: | ~~ |
Question Text: | High School Education Level as of <RDD, or ‘July 1, RDDyear’ if RDDmonth is May or June> [menu] |
Conditions: | Always |
Response Options: |
|
Help | Select the High School Education Level you will have attained when you enroll. |
Field Error Check: | None |
Page Error Check: | Required selection; else error message, “You must select your High School Education Level.” If (RDD minus <birthdate>) => 22 years, then do not display the option “1 = Will be enrolled in high school (or lower grade) and college at the same time”. If High School Education Level is ‘Will be enrolled in high school (or lower grade) and college at the same time’, then College Enrollment Status must be ‘Enrolling in high school (or lower grade) and college at the same time’; else error message, “Your responses to the Enrollment Status and High School Education Level questions are contradictory. Please fix one or the other.” If High School Education Level is “Enrolled in high school (or lower grades) and college at the same time”, then Higher Education Level cannot be “Received an associate degree” or “Received a bachelor’s degree or higher”; else error message, “Your responses to the High School Education Level and College Education Level questions are contradictory. Please fix one or the other.” |
Notes: | Relates to SB11. Note: If student is 22 years or older at <RDD> they are prohibited from enrolling in high school or lower grade in California. Steering Committee approved request to remove the response option, “Will be enrolled in high school (or lower grade) and college at the same time” from the drop down menu to minimize errors in classification. education table |
Tracked Changes/Edits to Data Elements
College Enrollment Status | |
Data Element: | enroll_status |
---|---|
Description: | Applicant’s response to College Enrollment Status question |
Format, Length: | bpchar, 1 |
Values: | 1 = First-time student in college (after leaving high school) 2 = Transfer student from another college 3 = Returning student to this college after absent for a main term Y = Enrolling in high school (or lower grade) and college at the same time Z = Enrolling in adult school and authorized to enroll in college at the same time |
Allows Null: | No |
Default: | None |
Usage: | Correlates to MIS SB15 |
Notes: | education table |
Revision Log: | July 2020 |
Question Text: | As of <RDD>, I will have the following college enrollment status: [menu] |
Conditions: | Always |
Additional Text: | If a student is applying for a term that starts in May or June, then the College Enrollment Status and the High School Education labels have "as of 7/1/<RDD year>" listed. |
Response Options: | 1 = First-time student in college (after leaving high school) 2 = First time at this college; have attended another college 3 = Returning student to this college after absent for a main term Y = Enrolling in high school (or lower grade) and college at the same time Z = Enrolling in adult school and authorized to enroll in college at the same time |
Help: | Select the response that best indicates your college enrollment status on <date> |
Field Error Check: | None |
Page Error Check: | Required selection; else error message, “You must select your College Enrollment Status.” |
If (RDD minus <birthdate>) => 22 years, then do not display the response option “Y = Enrolling in high school (or lower grade) and college at the same time”. Cannot be “First-time student in college” if college degree is indicated in “Higher education level” field; else error message, “You cannot have a College Enrollment Status of ‘First-time student in college’ if you have received an associate or bachelor’s degree.” If College Enrollment Status is “Enrolling in high school (or lower grades) and college at the same time”, then High School Education Level must be “Enrolled in college and high school (or lower grades) at the same time”; else error message, “Answers to College Enrollment Status and High School Education Level do not agree: please fix one or the other.” If College Enrollment Status is “Enrolling in high school (or lower grades) and college at the same time” and data is present in Colleges Attended section, then applicant is prompted to confirm or correct the responses: “Your College Enrollment Status and number of colleges attended indicate that you have previously attended college while in high school (or lower grades). If this is true, please check the confirmation box below. If it is not true, please correct your responses as necessary.” “I confirm that I previously attended college while in high school or lower grades.” | |
Notes: | Correlates to MIS SB15. Note: Per SB11, If student is 22 years or older at <RDD> they are prohibited from enrolling in high school or lower grade in California. Steering Committee approved request to remove the response option, “Enrolling in high school (or lower grade) and college at the same time” from the drop down menu to minimize errors in classification. In June 2019 – added skip logic to hide the College Education Level and Colleges Attended section if the college enrollment status is “First time in college (after leaving high school)”. |
Data Element: | education: enroll_status |
High School Education Level
Data Element: | hs_edu_level |
Description: | Applicant’s response to High School Education Level question |
Format, Length: | bpchar, 1 |
Values: | 3 = Received high school diploma from U.S. school 7 = Will be enrolled in adult school and authorized to attend college at the same time. |
Allows Null: | No |
Default: | None |
Usage: | |
Notes: | SB11, SB15 |
Xap Field: | highSchoolEdLevel |
Revision Log: | ~~ |
Question Text: | High School Education Level as of <RDD, or ‘July 1, RDDyear’ if RDDmonth is May or June> [menu] |
Conditions: | Always |
Response Options: |
|
Help | Select the High School Education Level you will have attained when you enroll. |
Field Error Check: | None |
Page Error Check: | Required selection; else error message, “You must select your High School Education Level.” If (RDD minus <birthdate>) => 22 years, then do not display the option “1 = Will be enrolled in high school (or lower grade) and college at the same time”. If High School Education Level is ‘Will be enrolled in high school (or lower grade) and college at the same time’, then College Enrollment Status must be ‘Enrolling in high school (or lower grade) and college at the same time’; else error message, “Your responses to the Enrollment Status and High School Education Level questions are contradictory. Please fix one or the other.” If High School Education Level is “Enrolled in high school (or lower grades) and college at the same time”, then Higher Education Level cannot be “Received an associate degree” or “Received a bachelor’s degree or higher”; else error message, “Your responses to the High School Education Level and College Education Level questions are contradictory. Please fix one or the other.” |
Notes: | Relates to SB11. Note: If student is 22 years or older at <RDD> they are prohibited from enrolling in high school or lower grade in California. Steering Committee approved request to remove the response option, “Will be enrolled in high school (or lower grade) and college at the same time” from the drop down menu to minimize errors in classification. education table |
"YYYY”= year received diploma or certificate