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Reminder! Tuesday, January 30, 2018, 7:00 PM
Click here for more information >> CCCApply Steering Committee Appreciation Dinner << and get directions


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titleMeeting Information

Meeting Information
 

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Date    January 31, 2018

Time   10:00AM - 3:30PM

Location   In-Person (Online Zoom will be provided)

Zoom URL  

Meeting ID 

TOLL Phone 

Or Telephone:  Dial: +1 408 638 0968 (US Toll) or +1 646 876 9923 (US Toll)

NOTE:  Please note that the numbers above are not toll-free. If possible, please try to call in using your computer speakers and microphone (VoiP).


Note
titleNOTE: AVOID TOLL CHARGES - USE VOIP

This meeting requires online and/or telephone access for 6 hours. Please navigate to the Zoom URL link above and use your computer speakers and microphone for a toll-free meeting session.





Development Roadmap


(See Other Priority Projects table below)


Click on Links below for Roadmaps

Q3   Jan 1 - Mar 30

Q4  Apr 1 - June 30

Q1  July 1 - Sep 30

Q2  Oct 1 - Dec 31

Staff & Resources Needed

OpenCCC Account (Legacy)



2018 Annual Update

Development 
Tomcat Upgrade
Security updates (SSN Validation review)
New DOB Confirmation field

Release 6.1September 29
Account Integration w/MyPath 
Release2018 Annual UpdateTomcat 8 Upgrade & uPortal Update

MyOpenCCC






CCCApply Applications

  • Apply Standard
  • Apply International
  • CC Promise Grant

2018 Annual Update


Development/Tech Debt
Tomcat Upgrade (April)
Administrator 2.0 Integration
Security Updates (SSN)
Change Requests 




CCCApply Administrator


Development: 
Migration to Admin 2.0
End of Life planning

(End of Life)

(End of Life)

CCC Administrator

Ongoing Development
Documentation Drafts
Enabling Services Transition
Support & Training Plan
Migration Planning 


Release V1 to Test for Accessibility Review - July 15, 2017

Release V1 to PILOT for College migration and testing - August 1 
(45 days in PILOT) 


 


*Need Technical / Marcomm writier

CCC Report Center Roadmap



End-of-Life (EOL)

End-of-Life (EOL)

TIBCO Jasper (AWS) Report Center






CCC SSO Proxy


College/District Proxy Integrations

College/District Proxy IntegrationsCollege/District Proxy Integrations



Tech Projects - Ongoing



Spring 2017

Summer 2017

Fall 2017

Notes

Move Apply & Account to AWS

Plan, Test, Move, TestArchitectural ConfigurationsFirst release on AWS; deployment planningConfirmed timeline;
Migration plan - Infinity
DevOps & Sys Admin processes;

Tomcat Upgrade / uPortal Upgrade
Apply, Account, BOG, IA               

HIGH PRIORITY: 
Begin March 21



Apply Dev/Ops resource: Josh = 2-3 sprints
No concurrent dev work during upgrade
Infinity collaboration 

Upgrade Jasper Report Center

Plan for move to AWSDeployment managementLaunch new AWS version; Documentation;
Support;

More projects will be moving into the Report Center. Syed will pick up the additional dev work there.

CCCID Transfer Processes (Report Center & API)2017 Annual UpdateAPI data exchange 
Implement script to get CCCIDs into AD 
Requirements for Project Glue data exchange processNeed project management support - Apply Dev Team

Xap Import/ Migration Project

NEEDNEEDNeed contract resource to finish Xap import for BOG and IANeed internal or contract resource for this project

Accessibility Priorities


ADMINISTRATOR 2.0
Per Sean, Internal Review

Implement Spam Filters


DevelopmentRelease: September 2017Apply Dev Team

Implement Additional Administrator 2.0 Features

Focused on CCCApply featuresRelease CCCApply features, 
Begin integration of other projects 
Possibly before fall - Wes will have bandwidth to start incorporating Glue/Assess/CE into 2.02/7/17 - Per budget meeting with Lou:
MDM will be next project integrated into Admin 2.0. Work with Jane on roadmap. 



Agenda

TIMEDESCRIPTIONSPEAKER
10:00 AM

Roll Call

Murguia / Pena

Review minutes from last Steering meeting: November 8, 2017

Murguia / Leahy

2018 Meeting Calendar

2018 CCCApply Workshop Planning

Proposed Sessions: 2018 Workshop

Pena / Donohue

Chancellor's Office Update 

Quaioit 
12:30 PMLunch Break - 30 Mins
1:00 PM

2018-2019 Roadmap & Deliverables

  • CC Promise Grant (formerly known as the BOG Fee Waiver Application)
  • CCC Administrator (CCCApply)
  • CCC Report Center (CCCApply) Update
  • MyPath Integration (Guided Pathways)
Donohue

Unresolved Systemwide Issues

  • Noncredit Application (again! Again, again!)
    • Adult Education Block Grant (AEBG) - Asking for changes to CCCApply for Adult Ed
  • Data Security Breach Protection
  • Fraudulent Applications & SPAM Filter Project Update
Calhoon / Donohue
2:30 PM

Change Requests  & Sub-Committees

Donohue
3:30 PM

Close Meeting

Murgia


Ongoing Items in the Parking Lot:

  • Review of ByLaws & Constitution Progress
  • Additional Steering Members
  • January 31, 2018 Meeting - Contra Costa College - Mangia Mangia Dinner - Invite all past Steering leaders 
  • 2018 Meeting Dates
Murguia / Leahy / Pena



Roll Call

2018 Steering Committee Member Roster

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2018 - 2019
CCCApply STEERING COMMITTEE MEMBERS

Name

District

Name

District

Name

District


Anna SalazarLos Angeles CCD - ELAC
Leigh Ann UngerRio Hondo District
Robin ArmourContra Costa CCD

Angela Embry El Camino CCD

Karen Sea

San Joaquin-Delta CCD


Rozen BondocChabot-Las Positas

Ben Guzman

South Orange CCD


Michael Ward

Rancho Santiago


Satish Warrier

Contra Costa CCD


Betty Glyer-Culver

Los Rios CCD


Michelle PenaKern CCD

Quyen Lu

San Francisco CCD





Mitchell LeahySanta Rosa CCD

Stephanie Murguia

Cerritos CCD


Chris Truong

Rancho Santiago CCD


Maury Pearl  -ResearcherLos Angeles CCD
Tina Mani San Joaquin Delta CCD

Clark Ray

Santa Rosa CCD


Olivia Alvarado -ITLos Angeles CCD

Tuyen Nguyen

Rancho Santiago CCD


Craig Hayward

Kern CCD


Pam MerySan Francisco CCD

Vince Orton

Cerritos CCD


Christian AlvaradoSouth Orange CCD -Saddleback
Paulette LinoChabot-Las Positas CCD
Will MinnichSan Mateo CCD

Hieu HoangEl Camino CCD
Richette BellEl Camino CCD




Jason Ralphs

Los Rios District - ARC


MaryLou LeybaSan Francisco CCD


CHANCELLORS OFFICE & CCC TECHNOLOGY CENTER

Gary Bird

CCCCO


Mike Quiaoit

CCCCO


Keith Franco

CCCTC

Tim Calhoon

CCCTC


Patty Donohue

CCCTC


David Shippen

CCCTC





2018 Meeting Schedule

DayDateDescriptionTypeTimesLocation
TuesJanuary 302018 Appreciation Dinner In-Person - Dinner Celebration7:00 pm - 10:00 pmMangia Mangia Restaurant, Albany, CA  >> Directions
WedJanuary 31CCCApply Steering Committee Meeting - January 2018In-Person - Regular Meeting10:00 am - 3:30 pmContra Costa College - Room TBD
WedMarch 282018 Annual WorkshopIn-Person - Workshop9:00 am - 4:00 pmOrange Coast College - Meeting Rooms & Cafeteria
TuesMay 2Post CACCRAO Conference - April 29, 2018 - May 2, 2018Conference - Short Meeting12:00 pm - 2:00 pmSacramento, CA
TuesJuneCCCApply Steering Committee MeetingOnline - Regular Meeting1:30 pm - 3:30 pm
WedJuly ??CCCApply Steering Committee MeetingIn-Person - Regular Meeting

TuesSeptemberCCCApply Steering Committee MeetingOnline - Regular Meeting

TuesNovemberCCCApply Steering Committee MeetingOnline - Regular Meeting



Anchor
jan30-mangia-mangia
jan30-mangia-mangia
2018 Committee Appreciation Dinner

Join us on Tuesday night, January 30 at 7:00 pm for our annual CCCApply Steering Committee Appreciation Dinner.  We usually hold this annual dinner celebration the evening between the CCCApply and eTranscript 



Deeper Look: Data Security Issues

  1. Data Security Breach Protection 

  2. Noncredit Application
    • Adult Education Block Grant (AEBG) - Asking for changes to CCCApply for Adult Ed
    • Folks want us to NOT include residency questions for non-credit
    • Tim recommended that if they want that they need to lobby to change Title V
      **Get permission to identify the folks who were on the Non-Credit call to change Title V (to invite to a Steering meeting - to hear their goals and to express to them that we want to work with them but show the all the implications of what needs to happen and what needs to be fixed. Emphasizing that we aren't saying NO, it's that we want to ensure that everyone has all the facts.  We could dedicate a special meeting to this issue (they present, we present).  How do they suggest we collect IPEDS data, AB620 data, residency data).

  3. Fraudulent Applications & /wiki/spaces/OPENAPPLY/pages/194412693 Update
    1. Works exactly like your eMail SPAM folder - manually confirming spam - they get marked as "Bad" and the algorithm learns each new pattern/trend
    2. Time to Completion = If an application is submitted in under 1minute, high probability it's a spam app
    3. Other trends (path of least resistance > no education (homeschool, non-grad, non-Cali resident, etc.)

      1. Feedback from the Steering colleges - SSN duplicates, same DOB, same names
        Come in batches typically
      2. Human-beings using keyboard macros - get passed the Captcha - 

  4. AB620 (LGBT data) - Tech Center must transfer the data to the colleges.  We (CCCTC) pass an anonymized file with fields for matching (First + Last = DOB + CCCID + Gender + Transgender + Sexual Orientation + CalPass Hash data (first, last, gender, DOB = encryption/hash put that into a field (key)
    Mitch = recommendation is to change the data field name to something else unrecognizable.
    Also Data Dictionary is too transparent. DON"T PUBLISH THIS ONLINE -MAKE THIS AVALABLE ONTHE

  5. CCCCO + CDE (CalPADS) CDE K12 data = to get HS transcript data for multiple measures 

 



Roadmap & Deliverables



Change Requests Pending

  1.  2018 NEW (Unheard) Change Requests




Sub-Committees

CommitteeDescriptionObjectiveChair / Members
2018 WorkshopCommittee to support the efforts to organize and coordinate the 2018 Annual CCCApply WorkshopMeet weekly through the Workshop with leadership team to stay on top of all workshop details.Patty
Stephanie
Christian Alvarado - 
Michelle 
Mitch
Robin 
CCCApply ResearchModifying the Terms of use to change language (get approved) by CCCCO Legal? CDE? 

Ask Gerald Sequiera (also a lawyer) could he support this effort
Setup 

Gerald Sequeria - Ask if he can participate

Olivia Alvarado - LACCD

Mitch Leahy - Santa Rosa

Will Minnich - San Mateo CCD 

International ApplicationOlivia Alvarado



Enhancing Existing ApplicationMoving the Personal Information 

MaryLou
Mitch 
Michelle

Betty 
Anna 
Jason
Paulette
Will - Skyline 
Angela 

Administrator Pilot New

Mitch
Will

Robin

MaryLou

Michelle

Tuyen

Chris T

LeeAnn

Christian

Ben Guzman



Steering District Roster: Approval Poll Table

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#

District


Vote
1

Cerritos CCD

Southern
2

Chabot-Las Positas District

Southern
3

Contra Costa CCD

Bay Area
4

El Camino CCD 

Southern
5Kern CCDCentral
6Los Angeles CCDSouthern
7Los Rios CCDNorthern
8Rancho Santiago CCDSouthern
9Rio Hondo CCDSouthern
10Riverside CCDSouthern
11San Francisco CCDBay Area
12San Joaquin-Delta CCDCentral
13San Mateo CCDBay Area
14Santa Rosa CCDNorthern
15South Orange CCDSouthern
16CCCTC
17CCCCO

2017 Steering Committee

3 = Bay Area Region

2 = Northern Region

2 = Central Region

8 = Southern Region



Current Committee Status

The chart below details the status of the committee after the outgoing members leave fall 2017.


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#

District

SizeAreaADMITRSCH

# Open Seats

Notes
1

Cerritos CCD

SingleSouthern1011Cerritos: Lacking 1 member; Need 1 Researcher
2

Chabot-Las Positas District

MultiBay Area1110CLPCCD: Noell Adams left the committee. 3 seats are filled. No replacements needed
3

Contra Costa CCD

MultiBay Area1101Contra Costa: Mojdeh left committee (IT), Robin Armour (Admissions is leaving in April)
Satish is staying (IT) Need replacement for Robin next spring, and 1 Researcher
4

El Camino CCD

SingleSouthern1101El Camino CCD: 4 current members; Bill Mulrooney is leaving (Adm) in November; 2 Admissions, 1 IT, need researcher
5Kern CCDMultiCentral1011Kern CCD: Dave Barnett left committee (Admissions); Craig Hayward (Research) & Michelle Pena (Admissions) - Need IT
6Los Angeles CCDMultiSouthern1110LACCD: All seats have been filled: Anna Salazar (AR); Maury Pearl (Research); Olivia Alvarado (IT)
7Los Rios CCDMultiNorthern1110Los Rios CCD: Michael Day is leaving (IT), Jason Ralphs is IN for Admissions (Cindy Gonzales, IT 11.17.17) & NEED 1 IT
8Rancho Santiago CCDMultiSouthern1110RSCCD: This district has 3 members, one from each area.
9Rio Hondo CCDSingleSouthern1002Rio Hondo CCD: Only has 1 member (Admissions); Need 1 IT and 1 Researcher
10Riverside CCDMultiSouthern0003Riverside CCD: Needs 3 confirmed replacements to remain active.  Stephanie is contacting them
11San Francisco CCDSingleBay Area1110San Francisco: Quyen Lu replaces Garret Wong;
12San Joaquin-Delta CCDSingleCentral1101Delta District: Only 2 members (Admissions& IT); Need 1 Researcher to keep District seat
13San Mateo CCDMultiBay Area1002San Mateo: Henry Villareal left committee (Admissions). William Minnich was added representing A/R.  Stephanie will contact to add 2 additional seats.
14Santa Rosa CCDSingleNorthern1101Santa Rosa: KC Greaney left last year; Need 1 Researcher
15South Orange CCDMultiSouthern1101South Orange: Arleen Elseroad & Joyce Semanik left committee (Admissions)
Ben Guzman (AR) and Christian Alvarado has joined the committee. - Need 1 Researcher

TOTAL

1410714Fourteen seats are open now
16CCCCO

1101Michael Q., Gary Bird, & Need Vice Chancellor
17CCCTC

1110Tim Calhoon; Patty Donohue; David Shippen; (alt. Keith Franco)