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Reminder! Tuesday, January 30, 2018, 7:00 PM |
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Meeting Information |
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Development Roadmap
(See Other Priority Projects table below)
Click on Links below for Roadmaps
Q3 Jan 1 - Mar 30
Q4 Apr 1 - June 30
Q1 July 1 - Sep 30
Q2 Oct 1 - Dec 31
Staff & Resources Needed
OpenCCC Account (Legacy)
2018 Annual Update
DevelopmentTomcat Upgrade
Security updates (SSN Validation review)
New DOB Confirmation field
Account Integration w/MyPath
MyOpenCCC
CCCApply Applications
- Apply Standard
- Apply International
- CC Promise Grant
2018 Annual Update
Development/Tech DebtTomcat Upgrade (April)Administrator 2.0 IntegrationSecurity Updates (SSN)Change Requests
CCCApply Administrator
Development:
Migration to Admin 2.0
End of Life planning
(End of Life)
CCC Administrator
Ongoing Development
Documentation Drafts
Enabling Services Transition
Support & Training Plan
Migration Planning
Release V1 to Test for Accessibility Review - July 15, 2017
Release V1 to PILOT for College migration and testing - August 1
(45 days in PILOT)
*Need Technical / Marcomm writier
CCC Report Center Roadmap
End-of-Life (EOL)
TIBCO Jasper (AWS) Report Center
CCC SSO Proxy
College/District Proxy Integrations
Tech Projects - Ongoing
Spring 2017
Summer 2017
Fall 2017
Notes
Move Apply & Account to AWS
Migration plan - Infinity
DevOps & Sys Admin processes;
Tomcat Upgrade / uPortal Upgrade
Apply, Account, BOG, IA
Begin March 21
No concurrent dev work during upgrade
Infinity collaboration
Upgrade Jasper Report Center
Support;
More projects will be moving into the Report Center. Syed will pick up the additional dev work there.
Implement script to get CCCIDs into AD
Xap Import/ Migration Project
Accessibility Priorities
Implement Spam Filters
Implement Additional Administrator 2.0 Features
Begin integration of other projects
MDM will be next project integrated into Admin 2.0. Work with Jane on roadmap.
Agenda
Roll Call
Review minutes from last Steering meeting: November 8, 2017
2018 CCCApply Workshop Planning
Proposed Sessions: 2018 Workshop
Chancellor's Office Update
2018-2019 Roadmap & Deliverables
- CC Promise Grant (formerly known as the BOG Fee Waiver Application)
- CCC Administrator (CCCApply)
- CCC Report Center (CCCApply) Update
- MyPath Integration (Guided Pathways)
Unresolved Systemwide Issues
- Noncredit Application (again! Again, again!)
- Adult Education Block Grant (AEBG) - Asking for changes to CCCApply for Adult Ed
- Data Security Breach Protection
- Fraudulent Applications & SPAM Filter Project Update
Change Requests & Sub-Committees
Close Meeting
Murgia
Ongoing Items in the Parking Lot:
- Review of ByLaws & Constitution Progress
- Additional Steering Members
- January 31, 2018 Meeting - Contra Costa College - Mangia Mangia Dinner - Invite all past Steering leaders
- 2018 Meeting Dates
Roll Call
2018 Steering Committee Member Roster
2018 - 2019
CCCApply STEERING COMMITTEE MEMBERS
✓
Name
District
✓
Name
District
✓
Name
District
Karen Sea
San Joaquin-Delta CCD
Ben Guzman
South Orange CCD
Michael Ward
Rancho Santiago
Satish Warrier
Contra Costa CCD
Betty Glyer-Culver
Los Rios CCD
Quyen Lu
San Francisco CCD
Stephanie Murguia
Cerritos CCD
Chris Truong
Rancho Santiago CCD
Clark Ray
Santa Rosa CCD
Tuyen Nguyen
Rancho Santiago CCD
Craig Hayward
Kern CCD
Vince Orton
Cerritos CCD
Jason Ralphs
Los Rios District - ARC
Gary Bird
CCCCO
Mike Quiaoit
CCCCO
Keith Franco
Tim Calhoon
CCCTC
Patty Donohue
CCCTC
David Shippen
2018 Meeting Schedule
Join us on Tuesday night, January 30 at 7:00 pm for our annual CCCApply Steering Committee Appreciation Dinner. We usually hold this annual dinner celebration the evening between the CCCApply and eTranscript
Deeper Look: Data Security Issues
Data Security Breach ProtectionNoncredit Application
*
*Get permission to identify the folks who were on the Non-Credit call to change Title V (to invite to a Steering meeting - to hear their goals and to express to them that we want to work with them but show the all the implications of what needs to happen and what needs to be fixed. Emphasizing that we aren't saying NO, it's that we want to ensure that everyone has all the facts. We could dedicate a special meeting to this issue (they present, we present). How do they suggest we collect IPEDS data, AB620 data, residency data).
Fraudulent Applications & /wiki/spaces/OPENAPPLY/pages/194412693 Update
Come in batches typically
AB620 (LGBT data) - Tech Center must transfer the data to the colleges. We (CCCTC) pass an anonymized file with fields for matching (First + Last = DOB + CCCID + Gender + Transgender + Sexual Orientation + CalPass Hash data (first, last, gender, DOB = encryption/hash put that into a field (key)
Mitch = recommendation is to change the data field name to something else unrecognizable.
Also Data Dictionary is too transparent. DON"T PUBLISH THIS ONLINE -MAKE THIS AVALABLE ONTHE
Roadmap & Deliverables
Agenda
TIME | DESCRIPTION | SPEAKER |
10:00 AM | Roll Call | Murguia / Pena |
Review minutes from last Steering meeting: November 8, 2017 | Murguia / Leahy | |
2018 Meeting Calendar | ||
2018 CCCApply Workshop Planning Proposed Sessions: 2018 Workshop | Pena / Donohue | |
Chancellor's Office Update | Quaioit | |
12:30 PM | Lunch Break - 30 Mins | |
1:00 PM | 2018-2019 Roadmap & Deliverables
| Donohue |
Unresolved Systemwide Issues
| Calhoon / Donohue | |
2:30 PM | Change Requests & Sub-Committees | Donohue |
3:30 PM | Close Meeting | Murgia |
Ongoing Items in the Parking Lot:
| Murguia / Leahy / Pena |
Roll Call
2018 Steering Committee Member Roster
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2018 Meeting Schedule
Day | Date | Description | Type | Times | Location |
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Tues | January 30 | 2018 Appreciation Dinner | In-Person - Dinner Celebration | 7:00 pm - 10:00 pm | Mangia Mangia Restaurant, Albany, CA >> Directions |
Wed | January 31 | CCCApply Steering Committee Meeting - January 2018 | In-Person - Regular Meeting | 10:00 am - 3:30 pm | Contra Costa College - Room TBD |
Wed | March 28 | 2018 Annual Workshop | In-Person - Workshop | 9:00 am - 4:00 pm | Orange Coast College - Meeting Rooms & Cafeteria |
Tues | May 2 | Post CACCRAO Conference - April 29, 2018 - May 2, 2018 | Conference - Short Meeting | 12:00 pm - 2:00 pm | Sacramento, CA |
Tues | June | CCCApply Steering Committee Meeting | Online - Regular Meeting | 1:30 pm - 3:30 pm | |
Wed | July ?? | CCCApply Steering Committee Meeting | In-Person - Regular Meeting | ||
Tues | September | CCCApply Steering Committee Meeting | Online - Regular Meeting | ||
Tues | November | CCCApply Steering Committee Meeting | Online - Regular Meeting |
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Join us on Tuesday night, January 30 at 7:00 pm for our annual CCCApply Steering Committee Appreciation Dinner. We usually hold this annual dinner celebration the evening between the CCCApply and eTranscript
Deeper Look: Data Security Issues
- Data Security Breach Protection
- Noncredit Application
- Adult Education Block Grant (AEBG) - Asking for changes to CCCApply for Adult Ed
- Folks want us to NOT include residency questions for non-credit
- Tim recommended that if they want that they need to lobby to change Title V
**Get permission to identify the folks who were on the Non-Credit call to change Title V (to invite to a Steering meeting - to hear their goals and to express to them that we want to work with them but show the all the implications of what needs to happen and what needs to be fixed. Emphasizing that we aren't saying NO, it's that we want to ensure that everyone has all the facts. We could dedicate a special meeting to this issue (they present, we present). How do they suggest we collect IPEDS data, AB620 data, residency data).
- Adult Education Block Grant (AEBG) - Asking for changes to CCCApply for Adult Ed
- Fraudulent Applications & /wiki/spaces/OPENAPPLY/pages/194412693 Update
- Works exactly like your eMail SPAM folder - manually confirming spam - they get marked as "Bad" and the algorithm learns each new pattern/trend
- Time to Completion = If an application is submitted in under 1minute, high probability it's a spam app
- Other trends (path of least resistance > no education (homeschool, non-grad, non-Cali resident, etc.)
- Feedback from the Steering colleges - SSN duplicates, same DOB, same names
Come in batches typically - Human-beings using keyboard macros - get passed the Captcha -
- Feedback from the Steering colleges - SSN duplicates, same DOB, same names
- AB620 (LGBT data) - Tech Center must transfer the data to the colleges. We (CCCTC) pass an anonymized file with fields for matching (First + Last = DOB + CCCID + Gender + Transgender + Sexual Orientation + CalPass Hash data (first, last, gender, DOB = encryption/hash put that into a field (key)
Mitch = recommendation is to change the data field name to something else unrecognizable.
Also Data Dictionary is too transparent. DON"T PUBLISH THIS ONLINE -MAKE THIS AVALABLE ONTHE - CCCCO + CDE (CalPADS) CDE K12 data = to get HS transcript data for multiple measures
Roadmap & Deliverables
(Also see Tech Projects - Ongoing table below)
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Tech Projects - Ongoing
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Change Requests Pending
- 2018 NEW (Unheard) Change Requests
Sub-Committees
Committee | Description | Objective | Chair / Members |
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2018 Workshop | Committee to support the efforts to organize and coordinate the 2018 Annual CCCApply Workshop | Meet weekly through the Workshop with leadership team to stay on top of all workshop details. | Patty Stephanie Christian Alvarado - Michelle Mitch Robin |
CCCApply Research | Modifying the Terms of use to change language (get approved) by CCCCO Legal? CDE? Ask Gerald Sequiera (also a lawyer) could he support this effort | Setup | Gerald Sequeria - Ask if he can participate Olivia Alvarado - LACCD Mitch Leahy - Santa Rosa Will Minnich - San Mateo CCD |
International Application | Olivia Alvarado | ||
Enhancing Existing Application | Moving the Personal Information | MaryLou Betty | |
Administrator Pilot | New | Mitch Robin MaryLou Michelle Tuyen Chris T LeeAnn Christian Ben Guzman |
Steering District Roster: Approval Poll Table
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2017 Steering Committee 3 = Bay Area Region 2 = Northern Region 2 = Central Region 8 = Southern Region |
Current Committee Status
The chart below details the status of the committee after the outgoing members leave fall 2017.
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