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Note: This end-user resource pertains to the CCCApply 6.8.0 Pilot release and is subject to updates based on user feedback.

Table of Contents

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General Information

Q. Why are changes implemented in CCCApply to comply with SB554?

CCCApply has implemented a series of small changes to a handful of Education page questions/data fields in order to align with specific CCCCO MIS DED data value changes (SB11, SB15) that took effect on July 1, 2020. These changes to both CCCApply and MIS comply with the revisions made to California Senate Bill 554 (SB554) which now allows students currently enrolled in an adult education program to concurrently enroll at a California community college to support their pursuit of a Certificate of High School Proficiency.

Info

What is SB554? See About SB554 Changesbelow for specific Q&A.

Q. What changes were made in CCCApply to support SB554 for adult special admits?

New data field values and question response options were added to specific CCCApply data fields to align with corresponding MIS data elements (see breakdown below). to identify special part-time adult education students who will be enrolled in adult school and also authorized to enroll in a California community college in pursuit of achieving a certificate of high school proficiency or equivalent. Similar to high school (or lower grade) special admit students, adult education special admits can now be identified separately by colleges per the new reporting values required by CCCCO MIS DED.

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Info

What is SB554? See About SB554 Changesbelow for specific Q&A

Q. When will these changes be available for students?

Changes related to SB554 are being deployed to the CCCApply Pilot application on November 16, 2020 for a college preview and testing period. The production code will be deployed to the Production application (student facing) on December 4, 2020.

Q. Which CCCApply applications will include the SB554-related changes?

Changes related to SB554 will only appear in the CCCApply Standard and Noncredit applications.

Reminder: All changes to CCCApply are implemented in both the Pilot and Production applications.

Q. How will students be affected by the SB554 changes?

With the changes being implemented to comply with SB554, students who are enrolled/attending adult school and also authorized to enroll in a California community college will see a clear, specific response option in the College Enrollment Status, High School Education Level, and Last School Attended questions. Students will also be able to search for and select their adult schools from the School Finder, similar to the process used for high schools and homeschool students. Colleges will be responsible for identifying these students and doing all related outreach.

Q. How will colleges be affected by the SB554 changes?

The changes will enable colleges to identify adult school students who are authorized to enroll in a California community college. The new data values being added to existing data fields, including College Enrollment Status, High School Education Level, and Last School Attended questions will be available in data downloads and for reporting.

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Tip

Pro Tip: Colleges have the ability to configure custom Error and Email Rules in the CCCApply Administrator to streamline outreach and communication to these adult special admits. For information on configuring custom Rules, see the CCCApply Administrator User Guide.

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About SB554 Changes

Q. What is SB554?

According to the California Legislative Information website, “(SB554) authorizes the governing board of a school district overseeing an adult education program or the governing board of a community college district overseeing a noncredit program to authorize a student pursuing a high school diploma or a high school equivalency certificate to enroll as a special part-time student at a community college.”

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Info

Reference: SB-554 Public schools: adult school students: Advanced Scholastic and Vocational Training Program.(2019-2020)

Q. Who is impacted by SB554?

A. This bill will allow students who are enrolled in an adult education or a noncredit program - and pursuing a high school diploma or equivalent (certificate) - to attend college at the same time. 

 

Q. What impact does SB554 have on colleges?

A.

 

Q. How is CCCApply impacted by SB554?

A. Yes. CCCApply needs to be updated to identify students who meet the specifications for SB554 to capture their enrollment status (SB15) and their education level (SB11). 

 

Q. What are the specific changes being implemented in CCCApply?

Info

See a summary of the changes with screenshots, below.  For the detailed technical change specifications, see the CCCApply Standard & Noncredit Application Data Dictionary v.2020.2.

College Testing & Implementation

Q. Where can colleges review and test the changes being implemented to CCCApply?

Q. Are there any required tasks for colleges related to these changes?

Q. Are there any required changes to college Download Client files or Glue for Apply implementations?

Q. Are there any MIS data reporting changes related to the SB554 changes?

User Interface Changes

Q. How is the CCCApply user interface (UI) changing?

Below is a summary of the user interface (UI) changes being deployed. See more information in the tables below.

  • A new response option was added to the College Enrollment Status question for adult school special admits

  • A new response option was added to the High School Education Level question for adult school special admits

  • A new response option was added to the Last School Attendedquestion for adult school students

  • The format and layout of the Last High School Attended question was changed as follows:

    • The question format was changed from multiple radio buttons to a dropdown menu

    • The section heading was revised from “Last High School Attended” to “Last School Attended”

    • The associated Help text was revised in English and Spanish

  • Minor text changes School Finder function

Q. Will text and language changes be available in Spanish as well as English?

Yes. All user-facing text across the OpenCCC Account and CCCApply applications - including all changes being implemented in release 6.8.0 - are coded in English and Spanish language.

Q. Will the School Finderin the CCCApply Standard & Noncredit applications include adult schools as well as high schools?

Yes. The School Finder in CCCApply is populated with state (California) and national secondary and adult education institutions, provided by the California Department of Education (CDE) and the College Board (CEEB) subscriptions.

Info

Do you need to report a new or a change to an existing secondary school or adult school that appears in the CCCApply Schools & Colleges lists? Click here for information on submitting your request.

Data Field & Delivery Changes

Q. Are there any new or deprecated data fields being implemented in CCCApply in this release (v.6.8.0)?

No. The only changes made to data fields in release 6.8.0 pertain to existing data fields and other existing functionality.

Info

See the complete release details in the Release 6.8.0 Summary Notes.

Q. Will colleges need to update their CCCApply Download Client jar file for the 6.8.0 release?

No. Since there are no new or deprecated data fields being implemented in this release, there is no requirement to update your current Download Client Jar file for v.6.8.0.

Info

Learn more about the different Data Delivery Methods available for CCCApply data, including Glue for Apply, Download Client, and data staging tables.

Breakdown of CCCApply 6.8.0 Changes

Release Version

Description

Data Field

Specification

v.6.8.0

UI and code changes made to College Enrollment Status questionto comply with SB554 – Adult Special Admit (dual enroll).

College Enrollment Status <enroll_status>

  1. New response option added to College Enrollment Status question in English & Spanish:

    1. English:  “Enrolling in adult school and authorized to enroll in college at the same time”

    2. Spanish: “Inscribiendome en una escuela para adultos y estoy autorizado para inscribirme al colegio al mismo tiempo.”

  2. New data value added to <enroll_status> to correspond with new response option:

    1. “Z = Enrolling in adult school and authorized to enroll in college at the same time.”

v.6.8.0

Documentation update only: Text specification pertaining to an obsolete validation check removed from College Enrollment Status DED table.

College Enrollment Status: <enroll_status>

  1. Removed old validation check text in the College Enrollment Status data table.

Note: Code was never deployed but DED had been updated in error.

 “If College Enrollment Status is “Enrolling in high school (or lower grades) and college at the same time” and data is present in Colleges Attended section, then applicant is prompted to confirm or correct the responses: “Your College Enrollment Status and number of colleges attended indicate that you have previously attended college while in high school (or lower grades). If this is true, please check the confirmation box below. If it is not true, please correct your responses as necessary.”

“I confirm that I previously attended college while in high school or lower grades.”

v.6.8.0

UI and code changes made to High School Education Level questionto comply with SB554 – Adult Special Admit (dual enroll).

High School Education Level: <hs_edu_level>

  1. New response option added to High School Education Level question in English & Spanish:

    1. English:  “Will be enrolled in adult school and authorized to enroll in college at the same time.”

    2. Spanish: ““Inscribiendome en una escuela para adultos y estar autorizado para inscribirse al colegio al mismo tiempo.”

  2. New data value added to <hs_edu_level> to correspond with new response option:

    1. “7 = Will be enrolled in adult school and authorized to enroll in college at the same time”.

  3. New error validation added to <hs_edu_level> field:

    1. If High School Education Level is “Will be enrolled in adult school and authorized to enroll in college at the same time”, then College Enrollment Status must be “Enrolling in adult school and authorized to enroll in college at the same time”, else error message, “Your responses to the College Enrollment Status and High School Education Level questions are contradictory. Please fix one or the other.”

v.6.8.0

Changes to Last High School Attended <hs_attendance> question and data field

Last School Attended: <hs_attendance>

  1. Change to question layout/format from radio button response to dropdown menu.

  2. Revised section/question label text to “Last School Attended”.

  3. Revised Help and error message text from “Last High School Attended” to “Last School Attended” as needed.

  4. Added new data value & response option in English & Spanish (5):

    1. Value: 5 = “I attended an adult school”

    2. English: “I attended an adult school”

    3. Spanish: “Asisti a la escuela de la adultos”

  5. Revised response option for data value #4 FROM: “I did not attend high school and was not homeschooled.” TO:

    1. English: “4 = I did not attend high school or adult school and was not homeschooled.”

    2. Spanish: “4 = No asisti a la escuela preparatoria ni fui educada en casa.”

  6. Added new error validation check to <hs_attendance>: 
    Must be "5 - I attended an adult school" if High School Education Levelis "Will be enrolled in adult school and authorized to enroll in college at the same time”; else error message, "Your responses to the High School Education Level and Last School Attended questions are contradictory. Please fix one or the other.”

v.6.8.0

Changes to the (High School) School Finder table which populates:

School Finder

<hs_name>

<hs_city>

  1. Update the conditions that display the School Finder search table to include new adult school value in <hs_attendance>
    TO: "Appears if Country is United States and <hs_attendance> = 1 or = 2 or = 5 - I attended adult school.

  2. Revised the prompt text for the School Finder search table TO: "Enter the name or city of the last school or homeschool you attended. Then make a selection from the list."

  3. Revised the Help information text for School Finder (that appears when user clicks the icon for the school finder) TO, "Please make every effort to find your last school or homeschool using this school finder search field. Begin typing three or more characters of your school name, or the city name, into the search field to display a list of schools that match the criteria. Continue typing to narrow your search results. You may navigate the list using the up and down arrow keys. If your school is not listed, select "My school is not in the list" at the bottom of the list. This field is required."

v.6.8.0

Changes to text in High School: Name

 

Last School Attended / High School Name: <hs_name>

  1. Revised the Help information text for "School or Organization" <hs_name> TO: "Enter the name of your last high school, adult school, or homeschool organization."

v.6.8.0

Changes to text in High School: City

Last School Attended / High School City: <hs_city>

  1. Revised the Help information text for "City" <hs_city> "School or Organization" TO: "Enter the city in which your last high school, adult school, or homeschool organization was located."

v.6.8.0

Changes to Highest Grade Completed question in the High School Transcript Information section

Highest Grade Completed: <highest_grade_completed>

  1. Updated display conditions for Highest Grade Completed to “also display IF the <hs_edu_level> = 7 – Will be enrolled in adult school and authorized to enroll in college at the same time.”

  2. Revised existing response option text from: “Currently enrolled in 9th or lower grade” TO: “Currently enrolled in 9th or lower grade, or no high school at all”

v.6.8.0

Change to College Education Level

College Education Level: <higher_edu_level>

  1. Updated conditions to also display “College Education Level” <higher_edu_level> to:
    ”Display IF College Enrollment Status <enroll_status> is
    "Z = Enrolling in adult school and authorized to enroll in college at the same time."

v.6.8.0

Change display condition for “Number of Colleges Attended”

Number of Colleges Attended: <college_count>

  1. Updated conditions to display “Number of Colleges Attended” <college_count> to also display if College Enrollment Status <enroll_status> is: "Z = Enrolling in adult school and authorized to enroll in college at the same time."

  2. REMOVED the following validation checks from DED which were not removed after code change in 2019:

“Must be ‘None’ if Enrollment Status is ‘First-time student in college (after leaving high school)’ or ‘Enrolling in high school (or lower grade) and college at the same time’; else error message, “Your Enrollment Status and number of colleges attended indicate that you have previously attended college while in high school (or lower grades). If this is true, please check the confirmation box below. If it is not true, please correct your responses as necessary.

[checkbox] I confirm that I previously attended college while in high school or lower grades.” This edit will never get activated because the same edit related to college data present will get triggered first. It is the same confirmation/error message.

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Screenshots

Description

Change Summary


College Enrollment Status

Spanish: “Inscribiendome en una escuela para adultos y estoy autorizado para inscribirme en el colegio al mismo tiempo”


Itemized Changes

  1. A new response option was added to the College Enrollment Status question (data field: enroll_status) on the Education page to comply with the recent data reporting change implemented by the CCCCO MIS for SB11. The language implemented for the new response option was suggested and approved by the Chancellor’s Office and the CCCApply Steering/User Group.

    The new response option will display to all users and reads as follows:
    “Enrolling in adult school and authorized to enroll in college at the same time”

    1. Data Value: Z = Adult Special Admi

  2. New data value added to the <enroll_status> field:

    1. "Z = Adult Special Admit" (should align to “Y” per SB11)

  3. Condition: Always display the new response option regardless of age.

  4. Help text has been updated across the College Enrollment Status section where necessary.

  5. MIS Correlation: SB11

Note: All new and revised onscreen text changes have been made in English and Spanish.

Info

See the CCCApply Standard & Noncredit Data Dictionary v.2020.2 for updated data specifications.

High School Education Level

Itemized Changes

  1. New response option added to High School Education Level question on the Education page.

    1. English: “Will be enrolled in adult school and authorized to enroll in college at the same time”

    2. Spanish: “Estara matriculado en una escuela para adultos y autorizado para matricularse en la universidad al mismo tiempo”.

  2. New data value added to <hs_edu_level> field:

    1. "7 = Will be enrolled in adult school and authorized to enroll in college at the same time”

  3. Condition: Always display the new response option regardless of age.

  4. New validation check added to <hs_edu_level>:
    IF <enroll_status> = “Z = Enrolling in adult school and authorized to enroll in college at the same time”
    THEN set/constrain the <hs_edu_level> response to “7 = Will be enrolled in adult school and authorized to enroll in college at the same time.”

  5. Note: Per MIS, 7 = 21000 - Adult Education Special Admit

  6. Help text language has been updated across the High School Education section where necessary.

Note: All new and revised onscreen text changes have been made in English and Spanish.

Last School Attended

Itemized Changes

  1. The Last High School Attended section/question label was revised to: Last School Attended

  2. The format of the question was also changed from radio buttons to a dropdown menu format.

  3. A new response option and data value were added to this data field <hs_attendance> to include an option for adult schools:

    1. Response Option: “I attended an adult school”

    2. 5 = I attended an adult school

  4. The response option text for the data value “4 = I did not attend high school and I was not homeschooled” was revised to accommodate adult schools. The new response option reads: “I did not attend high school or adult school and I was not homeschooled”; however, this text change does not affect its corresponding data value (4).

  5. Help text has been updated across the Last School Attended section where necessary.

Note: All new and revised onscreen text changes have been made in English and Spanish.

School Finder Table

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