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While our current identity verification process strongly encourages students to verify their identity using ID.me at the time they create their OpenCCC account and submit a CCCApply application, it is not required and students still have the option to decline the verification process at the time before they submit their application. When this happens a Null value, or no value, is submitted for the three primary IDme data fields with their application data that is passed to the college. These values are sealed stored with the application data even if the student returns to the IDme verification process verify their identity with ID.me at a later date and completes the process time or if another a status change is made for a different reason due to a change if the student’s account profile (see Understanding Status Changes below).
In order for colleges to track these verification status changes over time, colleges are now able to identify a student’s current IDme verification status and when it changed through several new post-submission IDme status change fields via data can be accessed by the college via a recurring daily or weekly report and/or delivered via through Superglue directly to a designated dedicated staging table (coming November 2024). This additional data will allow colleges to always have the student’s current verification status and support students seeking financial aid and other financial assistance.
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IDme Verification Status Change Report
The ID.me Verification Status Change Report allows provides colleges a way to track student ID verification changes over time, across single and multiple applications, and/or whether if the applicant has made account profile data changeschanges to their Name, Date of Birth or Address. The IDme Verification Status Change report can be requested in two versions: Full Backfill Report and Weekly Status Changes Report.
Backfill Report: The Backfill Report provides a one-time run of every submitted application that includes an IDme Workflow Status Change indicated since IDme was first implemented (Feb 2024) to the date the report is run for the college. Rows on the report will show all rows where the “Current” workflow status <current_idme_workflow_status> is NOT Null (or blank) from the date IDme was implemented system wide (February 2, 2024) to the date/time the report is run for your college.
Daily or Weekly Report: This report also only provides workflow status changes, configured to run/be run on a recurring schedule. The report will show all IDme Workflow Status change events where the “current” workflow status <current_idme_workflow_status> is NOT Null (or blank) within 24 hours from the previous report for daily reports or within seven days from the previous weekly report.
Some notes:
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IDme Status Change Data via Superglue Delivery: Getting your college IDme status change data via Superglue delivery is currently under-development with an estimated release in November 2024. |
Status Change Data Fields & Values
In this section:
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The status change report will ONLY display rows where the “current” <idme_workflow_status> value IS NOT Null or equivalent (aka “blank” = “Never Verified”).
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The “latest” <idme_workflow_status> can be null or equivalent as the change may be due to a change to the student’s account profile (First or Last Name, or DOB).
Changes to the <idme_workflow_status> are stored and delivered in the Current IDme Workflow Status field <current_idme_workflow_status>.
Reminder: all new, first time applicants will have a workflow status value of null or blank by default. Unless they complete the IDme verification process (in other words, no change to their status) they will not be included in the report.
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Request Your Status Change Report: Colleges may request access to the IDme Verification Status Change Report(s) by sending an email request directly to CCCTC Staff Support at staffsupportccctc@openccc.zendesk.com, or by reaching out to your Enabling Services College Experience Manager at cems@ccctechcenter.org. |
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IDme Status Change Data via SuperglueIn addition to the reports, your college’s IDme verification status change data will be deliverable via Superglue to a dedicated staging table. Similar to other Superglue data set changes, colleges are encouraged to work with your Enabling Services College Experience Manager (CEM) at cems@ccctechcenter.org, or by contacting CCCTC Staff Support directly at staffsupportccctc@openccc.zendesk.com. |
ID Verification Data Fields
There are three data fields that are initially collected during the ID.me ID Verification process and stored with the student’s CCCApply submitted application data:
IDme Opt-in Timestamp
IDme Confirmation Timestamp
IDme Workflow Status
All ID.me data fields, including the status change fields, are documented in the CCCApply Standard & Noncredit Application Data Dictionary (v.2024.5 or higher).
If the student declines to verify their identity with IDme during the application process, null or no values will be stored in the CCCApply submitted applications database. If they start and/or complete the IDme verification process, a verification status value will be stored with corresponding timestamps. These fields provide the foundation for tracking and understanding IDme Status Change data.
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All IDme data fields, including the status change fields, are documented in the CCCApply Standard & Noncredit Application Data Dictionary (v.2024.5 or higher). |
The ID Verification Workflow Status Field
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Apply Data Element:
The IDme
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Workflow Status
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<idme_workflow_status>
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Description:
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field indicates the status of the student's
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IDme identity verification
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Type/Format, Length:
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Varchar, varying 50
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at the time of the student’s OpenCCC account creation. If/when there is a change to that initial verification status, the college is notified by way of the <current_idme_workflow_status> field on Status Change Report or if implemented, direct data delivery via Superglue.
The values for the workflow status field are the same for any of the workflow status fields in the Status Change data.
blank/null = the student has never verified their identity through the IDme process.
verified = the student’s IDme verification was successful and current.
staff_verified =
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the student’s account was created and verified by a college staff at the time account is created (student has not self-verified yet with
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IDme).
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unverified = the student’s identity was previously verified but information in their OpenCCC account profile
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has changed.
expired =
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Storage/Usage:
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Initially passes to college with the student’s submitted CCCApply application data and stored with student's OpenCCC Account data.
Blank (Null or no value) is stored if the applicant is age 17 years or younger (minor) or if the applicant has never verified via IDme
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Allows Null:
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Yes.
Blank (null or no value)
Blank (no value) is stored by default if the applicant is age 17 years old or younger (minor).
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Default:
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No value / blank
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Display Conditions
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Always display to applicants 18 years or older; else does NOT display.
Does NOT display if <idme_workflow_status> = “staff_verified”
New Account: IDme Verify Your Identity screen displays following OpenCCC account creation IF user is 18 years old or older (not a minor).
Existing Account: IDme Verify Your Identity screen displays at OpenCCC sign in if the user opted out of verification (<idme_workflow_status> = blank/no value OR = “unverified”.
Expired Account: IDme Verify Your Identity screen displays at OpenCCC sign in if user’s <idme_workflow_status> = “expired”.
Verification Status Change: IDme Verify Your Identity screen displays at OpenCCC sign in if user edits or changes Account Profile information.
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Error Validation Checking:
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IF applicant is age 17 years or younger at Application create time, then set <idme_workflow_status> to “blank” (null/no value)
IF applicant edits their Name, Date of Birth, or Address data in their OpenCCC account profile, then display the ID.me verification page and require a response (opt in or decline) upon save and/or next Sign In.
IF applicant declines to complete verification (opts out), then set <idme_workflow_status> to “blank” (null/no value) and display the Decline Verification modal.
IF student account is created by a college staff using the OpenCCC Account Creation tool only:
then set the <idme_workflow_status> to "staff_verified".
IF <idme_workflow_status> = "verified" OR "staff_verified" AND
<current_date> is greater than <minus 365 days> since verification, then update <idme_workflow_status> to "expired".
IF <idme_workflow_status> = “verified” OR “staff_verified”, then set the CCCApply fraud status value <fraud_status> to = 7 = “IDENTITY_VERIFIED”
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Onscreen Label/Prompt Text:
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EN: Verify Your Identity
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Additional Onscreen Text:
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ES: Verifica tu identidad
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Notes/Constraints:
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A <staff_verified> value is stored when an authorized college staff creates an OpenCCC account on behalf of a student (OpenCCC Administrator tool)
Implemented as part of the ID.me Student ID Verification integration with OpenCCC.
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Revision Log:
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August 2024: Correct typo in field values. “Null” is not used as a value; null is displayed as “blank”
Production release: Feb 2, 2024
Pilot release: December 2023
IDme Status Change Fields
IDme verification status change data fields that have been created specifically for tracking status changes (via the reports and Superglue data delivery currently under-development) are listed belowone year (365 days) has elapsed since the student’s last “Verified” status.
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See the complete ID Verification Workflow Status data element specifications in the CCCApply Standard & Noncredit Application Data Dictionary (v.2024.5 or higher). |
About Verification Status Changes
IDme workflow status changes happen when there is a change in the student’s IDme verification status, either during the process of submitting a CCCApply application; from a change to a student’s account profile; or over time (expires). When a change is identified, an event is triggered which notifies the college through the “current workflow status” field<current_idme_workflow_status> via the status change report or Superglue. The current workflow status field is one of several new change data fields dedicated to tracking student identity verification events so that colleges can support students seeking financial aid and other assistance.
Valid current IDme workflow status change values reported are:
Never Verified (Blank) to Verified
Verified to Unverified
Unverified to Verified
Unverified to Expired
Verified to Expired
Staff Verified to Unverified, Verified or Expired
ID.me Status Change Data Fields & Values
IDme status change data fields are intended for tracking IDme status changes. The table below specifies the fields that are delivered via Superglue and appear on the IDme Status Change Report.
Data Dictionary Name | Field Name | Description | Type | Max Length | Field Values | Allows Null |
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College MIS Code | mis_code | The CCCCO MIS identification code for the California Community College. | text | 3 | 3-digit code | No |
California Community College ID (CCCID) | ccc_id | The unique identifier for a single California Community College student. | text | 8 | No | |
Latest Application ID | latest_app_id | The Application ID <app_id> of the latest (most recent) CCCApply application submitted to the college. | number | 16 | No | |
Latest Application | latest_app_tstmp_submit | The date and time of the latest (most recent) CCCApply application submitted to the college. | date time | 16 | No | |
Latest Application | latest_app_idme_workflow_status | Indicates the IDme Workflow Status at the date and time of the student’s latest (most recently) submitted CCCApply application to the college. | text | 16 | See the IDme Workflow Status for values. | Yes |
Latest Application | latest_app_idme_optin_timestamp | Indicates the IDme Opt-In Timestamp (date and time) of the student’s latest (most recent) submitted CCCApply application submitted to the college. | date time | 16 | Yes | |
Latest Application | latest_app_idme_confirmation_timestamp | Indicates the IDme Confirmation Timestamp (date and time) of the student’s latest (most recent) submitted CCCApply application to the college. | date time | 16 | Yes | |
Current IDme Workflow Status | current_idme_workflow_status | Indicates the student’s current IDme Workflow Status at the date/time the report is run or an IDme workflow status change is set. | date time | 16 | See IDme Workflow Status for values | Yes |
Current IDme Opt-In Timestamp | current_idme_optin_timestamp | Indicates the student’s current IDme Opt-In Timestamp at the date/time that the report is run or an IDme workflow status change is set. | date time | 16 | Yes | |
Current IDme Confirmation Timestamp | current_idme_confirmation_timestamp | Indicates the student’s IDme Confirmation timestamp at the date/time that the report is run or an IDme workflow status change is set. | date time | 16 | Yes | |
Current IDme Workflow Status Change Timestamp | current_idme_workflow_status_change_timestamp | Indicates the date and time of the most recent change made to the student’s IDme Workflow Status at the time the report is run or status change is made. | date time | 16 | See IDme Workflow Status for values | Yes |
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IDme workflow status changes happen when there is a change in the student’s verification status, either during the process of submitting a CCCApply application, a change to a student’s account profile, or over time (expires). When a change is identified, an event is triggered which notifies the college through the IDme verification status change fields via the IDme Verification Status Change Report or delivered to the college via Superglue.
The IDme Verification Status Change Report will ONLY include rows where the “current” <idme_workflow_status> value IS NOT Null or equivalent (aka “blank” = “Never Verified”).
Note: “Latest” <idme_workflow_status> can be null or equivalent (as the change could come from an account profile change to First, Last Name, or DOB)
Changes to the <idme_workflow_status> are stored in the Current IDme Workflow Status field.
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Never Verified (Blank) to Verified
Verified to Unverified
Unverified to Verified
Unverified to Expired
Verified to Expired
Staff Verified to Unverified, Verified or Expired
These are the values that are included in the report and delivered via Superglue to the IDme Verification Change Status table (coming in Superglue v.5.1.0 release).
Getting Your IDme Status Changes
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All IDme data fields, including the status change fields, are documented in the CCCApply Standard & Noncredit Application Data Dictionary (v.2024.5 or higher). |