This page describes the IDme Verification Status Change data available to colleges via a daily or weekly report or via Superglue delivery.
About IDme Status Change Data
While our current identity verification process strongly encourages students to verify their identity using ID.me at the time they create their OpenCCC account and submit a CCCApply application, it is not required and students still have the option to decline the verification process at the time they submit their application. When this happens a Null value, or no value, is submitted for the three primary IDme data fields with their application data that is passed to the college. These values are sealed with the application data even if the student returns to the IDme verification process at a later date and completes the process or if another status change is made for a different reason (see Understanding Status Changes below).
In order to track these verification status changes over time, colleges are now able to identify a student’s current IDme verification status and when it changed through several new post-submission IDme status change fields via recurring daily or weekly report and/or delivered via Superglue directly to a designated staging table (coming November 2024). This additional data will allow colleges to support students seeking financial aid and other financial assistance.
IDme Verification Status Change Report
The ID.me Verification Status Change Report allows colleges to track student verification changes over time, across single and multiple applications, and/or whether the applicant has made account profile data changes. The IDme Verification Status Change report can be requested in two versions: Full Backfill Report and Weekly Status Changes Report.
Backfill Report: The Backfill Report provides a one-time run of every submitted application that includes an IDme Workflow Status Change indicated since IDme was first implemented (Feb 2024) to the date the report is run for the college. Rows on the report will show all rows where the “Current” workflow status <current_idme_workflow_status> is NOT Null (or blank) from the date IDme was implemented system wide (February 2, 2024) to the date/time the report is run for your college.
Daily or Weekly Report: This report also only provides workflow status changes, configured to run/be run on a recurring schedule. The report will show all IDme Workflow Status change events where the “current” workflow status <current_idme_workflow_status> is NOT Null (or blank) within 24 hours from the previous report for daily reports or within seven days from the previous weekly report.
IDme Status Change Data via Superglue Delivery: Getting your college IDme status change data via Superglue delivery is currently under-development with an estimated release in November 2024.
Status Change Data Fields & Values
In this section:
IDme ID Verification Data Fields
There are three data fields that are initially collected during the ID.me ID Verification process and stored with the student’s CCCApply submitted application data:
IDme Opt-in Timestamp
IDme Confirmation Timestamp
IDme Workflow Status
ID.me data fields are documented in the CCCApply Standard & Noncredit Application Data Dictionary (v.2024.5 or higher).
If the student declines to verify their identity with IDme during the application process, null or no values will be stored in the CCCApply submitted applications database. If they start and/or complete the IDme verification process, a verification status value will be stored with corresponding timestamps. These fields provide the foundation for tracking and understanding IDme Status Change data.
The ID Verification Workflow Status
Apply Data Element: | IDme Verification Workflow Status <idme_workflow_status> |
Description: | Indicates the current status of the student's ID.me identity verification. |
Type/Format, Length: | Varchar, varying 50 |
Values/Response Options: | blank/null = never verified |
Storage/Usage: | Initially passes to college with the student’s submitted CCCApply application data and stored with student's OpenCCC Account data. Blank (Null or no value) is stored if the applicant is age 17 years or younger (minor) or if the applicant has never verified via IDme |
Allows Null: | Yes. Blank (null or no value) Blank (no value) is stored by default if the applicant is age 17 years old or younger (minor). |
Default: | No value / blank |
Display Conditions | Always display to applicants 18 years or older; else does NOT display. Does NOT display if <idme_workflow_status> = “staff_verified” New Account: IDme Verify Your Identity screen displays following OpenCCC account creation IF user is 18 years old or older (not a minor). Existing Account: IDme Verify Your Identity screen displays at OpenCCC sign in if the user opted out of verification (<idme_workflow_status> = blank/no value OR = “unverified”. Expired Account: IDme Verify Your Identity screen displays at OpenCCC sign in if user’s <idme_workflow_status> = “expired”. Verification Status Change: IDme Verify Your Identity screen displays at OpenCCC sign in if user edits or changes Account Profile information. |
Error Validation Checking: | IF applicant is age 17 years or younger at Application create time, then set <idme_workflow_status> to “blank” (null/no value) IF applicant edits their Name, Date of Birth, or Address data in their OpenCCC account profile, then display the ID.me verification page and require a response (opt in or decline) upon save and/or next Sign In. IF applicant declines to complete verification (opts out), then set <idme_workflow_status> to “blank” (null/no value) and display the Decline Verification modal. IF student account is created by a college staff using the OpenCCC Account Creation tool only: IF <idme_workflow_status> = "verified" OR "staff_verified" AND IF <idme_workflow_status> = “verified” OR “staff_verified”, then set the CCCApply fraud status value <fraud_status> to = 7 = “IDENTITY_VERIFIED” |
Onscreen Label/Prompt Text: | EN: Verify Your Identity |
Additional Onscreen Text: | ES: Verifica tu identidad |
Notes/Constraints: | A <staff_verified> value is stored when an authorized college staff creates an OpenCCC account on behalf of a student (OpenCCC Administrator tool) Implemented as part of the ID.me Student ID Verification integration with OpenCCC. |
Revision Log: | August 2024: Correct typo in field values. “Null” is not used as a value; null is displayed as “blank” Production release: Feb 2, 2024 |
IDme Status Change Fields
IDme verification status change data fields that have been created specifically for tracking status changes (via the reports and Superglue data delivery currently under-development) are listed below.
Data Dictionary Name | Field Name | Description | Type | Max Length | Field Values | Allows Null |
|---|---|---|---|---|---|---|
College MIS Code | mis_code | The CCCCO MIS identification code for the California Community College. | text | 3 | 3-digit code | No |
California Community College ID (CCCID) | ccc_id | The unique identifier for a single California Community College student. | text | 8 | No | |
Latest Application ID | latest_app_id | The Application ID <app_id> of the latest (most recent) CCCApply application submitted to the college. | number | 16 | No | |
Latest Application | latest_app_tstmp_submit | The date and time of the latest (most recent) CCCApply application submitted to the college. | date time | 16 | No | |
Latest Application | latest_app_idme_workflow_status | Indicates the IDme Workflow Status at the date and time of the student’s latest (most recently) submitted CCCApply application to the college. | text | 16 | See IDme Workflow Status for values. | Yes |
Latest Application | latest_app_idme_optin_timestamp | Indicates the IDme Opt-In Timestamp (date and time) of the student’s latest (most recent) submitted CCCApply application submitted to the college. | date time | 16 | Yes | |
Latest Application | latest_app_idme_confirmation_timestamp | Indicates the IDme Confirmation Timestamp (date and time) of the student’s latest (most recent) submitted CCCApply application to the college. | date time | 16 | Yes | |
Current IDme Workflow Status | current_idme_workflow_status | Indicates the student’s current IDme Workflow Status at the date/time the report is run or an IDme workflow status change is set. | date time | 16 | See IDme Workflow Status for values | Yes |
Current IDme Opt-In Timestamp | current_idme_optin_timestamp | Indicates the student’s current IDme Opt-In Timestamp at the date/time that the report is run or an IDme workflow status change is set. | date time | 16 | Yes | |
Current IDme Confirmation Timestamp | current_idme_confirmation_timestamp | Indicates the student’s IDme Confirmation timestamp at the date/time that the report is run or an IDme workflow status change is set. | date time | 16 | Yes | |
Current IDme Workflow Status Change Timestamp | current_idme_workflow_status_change_timestamp | Indicates the date and time of the most recent change made to the student’s IDme Workflow Status at the time the report is run or status change is made. | date time | 16 | See IDme Workflow Status for values | Yes |
Understanding the Status Changes
IDme workflow status changes happen when there is a change in the student’s verification status, either during the process of submitting a CCCApply application, a change to a student’s account profile, or over time (expires). When a change is identified, an event is triggered which notifies the college through the IDme verification status change fields via the IDme Verification Status Change Report or delivered to the college via Superglue.
The IDme Verification Status Change Report will ONLY include rows where the “current” <idme_workflow_status> value IS NOT Null or equivalent (aka “blank” = “Never Verified”).
Note: “Latest” <idme_workflow_status> can be null or equivalent (as the change could come from an account profile change to First, Last Name, or DOB)
Changes to the <idme_workflow_status> are stored in the Current IDme Workflow Status field.
Valid status change values are:
Never Verified (Blank) to Verified
Verified to Unverified
Unverified to Verified
Unverified to Expired
Verified to Expired
Staff Verified to Unverified, Verified or Expired
These are the values that are included in the report and delivered via Superglue to the IDme Verification Change Status table (coming in Superglue v.5.1.0 release).
Getting Your IDme Status Changes
Colleges may request access to the IDme Verification Status Change Reports by contacting your Enabling Services College Experience Manager at cems@ccctechcenter.org, or by contacting CCCTC Staff Support directly at staffsupportccctc@openccc.zendesk.com.