Page Comparison

...

General Information

Q. Why

...

were changes

...

made in CCCApply to comply with

...

MIS DED?

CCCApply has implemented a series of small changes to a handful of Education page questions/data fields in order to align with specific CCCCO MIS DED data value changes (SB11, SB15) that took effect on July 1, 2020. These changes to both CCCApply and MIS comply with the revisions made to California Senate Bill 554 (SB554) which now allows students currently enrolled in an adult education program to concurrently enroll at a California community college to support their pursuit of a Certificate of High School Proficiency.

Q. What changes were made to CCCApply in

...

support

...

of adult special admits (SB554)?

New data field values and question response options were added to specific CCCApply data fields to align with corresponding MIS data elements (see breakdown below). to identify special part-time adult education students who will be enrolled in adult school and also authorized to enroll in a California community college in pursuit of achieving a certificate of high school proficiency or equivalent. Similar to high school (or lower grade) special admit students, adult education special admits can now be identified separately by colleges per the new reporting values required by CCCCO MIS DED.

...

...

Q. When will these changes be available for students?

Changes related to SB554 are being adult special admit (SB554) will be deployed to the CCCApply Standard and Noncredit Pilot application applications on November 1619, 2020 for a college preview and testing period. The production code will be deployed to the Production application Production release (student facing) on is scheduled for December 4, 2020.

Q. Which CCCApply applications will include the SB554-related changes?

Changes The changes related to SB554 will only appear in the CCCApply Standard and Noncredit applications.

Q. How will students be affected by the SB554 changes?

With the changes being implemented to comply with SB554, The changes made will allow students who are enrolled/attending enrolling in adult school and also authorized to enroll in a California community college will to see a clear, specific response option for them in the College Enrollment Status, High School Education Level, and Last School Attended questions. Students will also be able to search for and select their adult schools from the School Finder, similar to the process used for high schools and homeschool students. Colleges will be responsible for identifying these students and doing all related outreach.

Q. How will colleges be affected by the SB554 changes?

The changes made will enable colleges to clearly identify adult school students who are authorized to enroll in a California community college. The new data values being added to existing data fields, including College Enrollment Status, High School Education Level, and Last School Attended questions will be available in data downloads and for college download files, Glue data delivery, and reporting.

...

About SB554 Changes

Q. What is SB554?

According to the California Legislative Information website, “(SB554) authorizes the governing board of a school district overseeing an adult education program or the governing board of a community college district overseeing a noncredit program to authorize a student pursuing a high school diploma or a high school equivalency certificate to enroll as a special part-time student at a community college.”

The intent of this section the legislation is to better facilitate streamlined enrollment in colocated credit college courses on adult education and noncredit program sites, and to help ensure a smoother transition from secondary education to college for adult high school equivalency students by providing them with greater exposure to the collegiate atmosphere.

Q. Who is impacted by SB554?

A. This The language in this bill will allow adult education students who are enrolled in an adult education or a noncredit program - and pursuing a certificate of high school diploma or equivalent (certificate) - to attend proficiency an opportunity to enroll in approved courses at a California community college at the same time.  

Q. What impact does SB554 have on colleges?

A.

Q. How is CCCApply impacted by SB554?

A. Yes. CCCApply As a program owned and operated by the CCC Chancellor’s Office, CCCApply strives to align data fields as closely as possible to the CCCCO MIS DED; thus changes to MIS data elements are prioritized for development across CCCApply and other CCC Technology Center-developed applications and services.

Q. What are the specific changes being implemented in CCCApply?

College Testing & Implementation

Q. Where can colleges review and test the changes being implemented to CCCApply?

Following the CCCApply 6.8.0 Pilot release, colleges can preview all planned production changes in their CCCApply Pilot environment application(s).

Q. Are there any required tasks for colleges related to these changes?

There are no IT tasks required of colleges related to this release (v.6.8.0). However, as with any CCCApply release, the CCC Tech Center recommends that colleges review the changes being deployed and preview these changes in their CCCApply Pilot application during the Pilot preview period (November 17 - December 4, 2020).

Q. Are there any required changes to college Download Client files or Glue for Apply implementations?

...

No. The changes being implemented to CCCApply data fields do not require any changes to college download files - including the CCCApply Download Client - or Glue for Apply data delivery process.

Q. Which MIS DED data elements changed?

On July 1, 2020, the CCCCO MIS revised the following data elements: SB11 (High School Education Status) and SB15 (College Enrollment Status). See the Breakdown of Changes with Screenshots for a detailed summary.

User Interface Changes

Q. How is the CCCApply user interface (UI) changing?

Below is a summary of the user interface (UI) changes being deployed. See more information in the tables below.

• A new response option was added to the College Enrollment Status question for adult school special admits

• A new response option was added to the High School Education Level question for adult school special admits

• A new response option was added to the Last School Attended question for adult school students

• The format and layout of the Last High School Attended question was changed as follows:

  • The question format was changed from multiple radio buttons to a dropdown menu

  • The section heading was revised from “Last High School Attended” to “Last School Attended”

  • The associated Help text was revised in English and Spanish

• A new response option was added to the Last High School Attended question to include “I attended adult school”

• The onscreen text Minor text changes School Finder function

Q. Will text and language changes be available in Spanish as well as English?

Yes. All user-facing text across the OpenCCC Account and CCCApply applications - including all changes being implemented in release 6.8.0 - are coded in English and Spanish language.

Q. Will the School Finder in the CCCApply Standard & Noncredit applications include adult schools as well as high schools?

Yes. The School Finder in CCCApply is populated with state (California) and national secondary and adult education institutions, provided by the California Department of Education (CDE) and the College Board (CEEB) subscriptions.

Data Field & Delivery Changes

Q. Are there any new or deprecated data fields being implemented in CCCApply in this release (v.6.8.0)?

No. The only changes made to data fields in release 6.8.0 pertain to existing data fields and other existing functionality.

Q.

...

Will colleges need to update their CCCApply Download Client jar file for the 6.8.0 release?

WarningNOTE: We recommend that colleges still using the CCCApply Download Client (DLC) update their DLC jar file associated with this release (No. Since there are no new or deprecated data fields being implemented in this release, there is no requirement to update your current Download Client Jar file for v.6.8.0).

Screenshots

...

Description

...

Change Summary

...

Spanish: “Inscribiendome en una escuela para adultos y estoy autorizado para inscribirme en el colegio al mismo tiempo”

Itemized Changes

...

1. Data Value: Z = Adult Special Admi
   

...

New data value added to the <enroll_status> field:

1. "Z = Adult Special Admit" (should align to “Y” per SB11)
   

...

Condition: Always display the new response option regardless of age.

...

Help text has been updated across the College Enrollment Status section where necessary.

...

MIS Correlation: SB11

...

High School Education Level

...

Itemized Changes

1. New response option added to High School Education Level question on the Education page.

   1. English: “Will be enrolled in adult school and authorized to enroll in college at the same time”

   2. Spanish: “Estara matriculado en una escuela para adultos y autorizado para matricularse en la universidad al mismo tiempo”.

2. New data value added to <hs_edu_level> field:

   1. "7 = Will be enrolled in adult school and authorized to enroll in college at the same time”

3. Condition: Always display the new response option regardless of age.

4. New validation check added to <hs_edu_level>:
   IF <enroll_status> = “Z = Enrolling in adult school and authorized to enroll in college at the same time”
   THEN set/constrain the <hs_edu_level> response to “7 = Will be enrolled in adult school and authorized to enroll in college at the same time.”

5. Note: Per MIS, 7 = 21000 - Adult Education Special Admit

6. Help text language has been updated across the High School Education section where necessary.

...

Last School Attended

...

Itemized Changes

1. The Last High School Attended section/question label was revised to: Last School Attended

2. The format of the question was also changed from radio buttons to a dropdown menu format.

3. A new response option and data value were added to this data field <hs_attendance> to include an option for adult schools:

   1. Response Option: “I attended an adult school”

   2. 5 = I attended an adult school

4. The response option text for the data value “4 = I did not attend high school and I was not homeschooled” was revised to accommodate adult schools. The new response option reads: “I did not attend high school or adult school and I was not homeschooled”; however, this text change does not affect its corresponding data value (4).

5. Help text has been updated across the Last School Attended section where necessary.

...

School Finder Table

Legislation Details

• Approved by Governor October 4, 2019: Advanced Scholastic and Vocational Training for Adult School students to attend college

• Authorizes community college districts overseeing a noncredit Adult Education program to enroll students who are seeking their High School Equivalency as a special part-time student (concurrent enrollment) for up to 11 tuition free units per semester

• College are credited or reimbursed the apportionment process

• The intent is to support adult high school equivalency students with a smooth transition from secondary education to college by providing greater exposure to the collegiate atmosphere

• Assigns a low enrollment priority to special part-time students

Upcoming Changes to CCCApply

• Three questions on the Education page of the Standard and Noncredit applications are being updated to comply with SB554

• A new response option is being added to the College Enrollment Status question, and the High School Education Level question, specifically for adult school students who are seeking their High School Equivalency (HSE) as a special part-time student (concurrent enrollment)

• User interface changes are minimal but necessary to identify adult special admit students

• Backend data changes are also minimal, with no new or deprecated data fields or changes to your downloads or Glue delivery

• New data values anChanges align with MIS DED requirements for SB11 and SB15

Changes are being implemented in both the Standard & Noncredit Applications

No new or deprecated data fields are being added; however three existing fields will gain an additional data field value

Data field updates align to MIS DED requirements for SB11 and SB15

Existing school finder service already includes adult schools and continuation schools

Students who select the new adult school special part-time admit options will be presented with the high school transcript questions, including the Highest Grade Completed question

Saddleback College Launch January 2021

...

SB 554 Workgroup Comprised of Multidisciplinary Team

• District IT

• Admissions and Records

• Adult Education

• CTE

• Counseling o Marketing

...

Updates to CCCApply

• Are you pursuing a High School Equivalency Certificate?

• Please enter your anticipated High School Equivalency completion date (up to 2 years)

• Assign codes for education status (21) and enrollment status (Y)

• Permit to register letter and email with link to HSE Special Admission Form

• Limited to enrolling in approved courses

Internal Process

...

Student orientation

...

Assist students with CCCApply

...

Counselors sign the Special Add permit form and create prescriptive course menu

...

Admissions and Records inputs Special Add permit and courses

...

Free High School Equivalency textbook and device loan program

...

Breakdown of CCCApply 6.8.0 Changes

Q. Where can I find a summary of the changes being made in the CCCApply 6.8.0 release?

A detailed summary of the change specifications are available here: Breakdown of Changes with Screenshots.

...

Support