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CCCApply Steering Sub-Committees (i.e., advisories, review boards, focus groups)
CCCApply Steering advisory and sub-committees are formed at the discretion of the CCCApply Steering Committee, . All sub-committees should adhere to the CCCApply Steering constitution of CCCApply and its bylaws, and should support the goals and objectives of the CCCTC (formerly TTIP) Grant Work-plan for 2017-2019 2020 grant years. Anchor top top
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Themes for each sub-committee are determined by the greater CCCApply Steering Committee based on need for spike or stretch research for business, user, and/or technical project needs; or for longer-term, on-going advisory and subject matter expertise in specific areas related to the online admissions and financial aid applications for the CCC Technology Center.
Each sub-committee should consist of:
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Volunteers from the CCCApply Steering Committee, a leader (Chair, Team Captain, etc.), a meeting schedule (recurring, dates, or as-needed), objective(s) that align to the CCCTC Grant Workplan 2017-2019, and a designated meeting notes location. Committees should take meeting minutes and share with CCCAPPLYSTEERING listserv, after posting in public documentation location.
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Residency Review Committee
The Residency Review Committee is an ongoing advisory group that meets - at a minimum - twice per year, and as needed to review residency-related issues for CCCApply.
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| This committee will meet in January 2018 to review the project charter and determine a meeting schedule for 2018. In previous years, this committee was called upon on an "as needed" basis to review issues, change requests, and new legislation that affects and/or applies to the residency algorithm. |
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Committee Name
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Purpose
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With the revisions underway to upgrade the 2005 CCCApply Steering Bylaws & Constitution, the Steering Committee has determined that the CCCApply residency algorithm (Standard Application) should be reviewed to ensure it is up-to-date, accurate, and meeting the Ed Code and CACCRAO standards for residency in the CCC system.
NOTE: A request was made to have an outside expert review the algorithm. However, due to budget constraints, Steering voted to complete an internal sub-committee review first, then based on the findings, consider a second, external review.
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Chair / Advisory Lead
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CCCCO Representative
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2018 Objective(s)
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The objectives for this committee in 2018 are to:
- Understand the four Areas (A, B, C, and D) and criteria in the current (2017) CCCApply residency algorithm;
- Ensure current algorithm is in compliance with local, state and federal residency rules and regulations;
- Advise and support the CCCApply product manager, as needed, as subject matter experts to ensure all change requests, issues, bugs, and other application-related changes are implemented correctly; and
- Provide guidance interpreting new legislation that may affect or change onscreen questions, new or existing data fields, and logic as needed in the the Standard Application.
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The residency algorithm is maintained in the Appendix A of the CCCApply Standard Application Data Dictionary (V.2017.2).
For convenience, an online version is also accessible here:
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2018 Meeting Schedule
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Post Meeting Minutes Location
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< TBD - On or before January 20, 2018 >
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| Additional Information: The Residency Review Committee convened it's first meeting on July 14, 2016 to approve the CCCApply Residency Review Committee Objectives. The minutes from that meeting are posted in the CCCApply Project Site file repository > Steering Sub-Committees folder. To submit an issue to be reviewed by this committee, please post a question or issue on CCCTechnology.info > CCCApply. |
2018 CCCApply Workshop Committee
Over the past several years the CCCApply annual workshop has grown in size (attendance); we expect a continued growth in attendees for 2018.
New Format for 2018
In 2018, the eTranscript CA Steering Committee is undergoing a restructuring and they will not be participating in the traditional CCCApply & eTranscript CA two-day workshop.
CCCApply will host a one-day workshop with three-tracks of concurrent sessions, as well as general session speakers, a keynote address, and the computer lab.
Workshop
Orange Coast College will host the workshop on March 28, 2018.
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Committee Name
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Purpose
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Chair / Advisory Lead
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MEMBERS:
Stakeholders & Volunteers
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Stephanie Murguia
Mitch Leahy
Patty Donohue
Mark Cohen, Mike Caruso
David Shippen, Tim Calhoon,
Cindy McCartney, Kathleen Stumbo,
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2018 Objectives
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- Select a theme and design workshop sessions, speeches, marketing, etc., around the theme
- Plan, schedule and coordinate concurrent sessions for all three tracks: A&R, IT&Research, and Other
- Plan, schedule and coordinate full agenda for Day 1
- Invite, prepare and facilitate all speakers and special events (Keynote, CCCApply Status Address, special speaker)
- Complete online documentation - Sessions information page, Agenda
- Plan, invite, organize (solicit) all Sponsors
- Solicit prizes, donations from Committee members and others? eTran group?
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2018 Meeting Schedule
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Meet weekly through March 21 (Fridays at 11am)
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CCC Administrator User Experience Advisory Group
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- Convene a meeting before January 20, 2018 to review the overall vision and basic framework for a new cross-functional CCC Administrator Tool. More information on the overlapping needs and functionality shared by all projects will be distributed prior to the first meeting.
- Patty to schedule DEMO and recurring sprint demos and itemize feature enhancements
- Patty to schedule and organize PILOT colleges to review ETL and workflow processes, etc.
- Note: The tool will be designed to work with our current CCCApply applications as well as incorporate new application technology tools and functionality.
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2018 Objectives:
- Need PILOT colleges (2 - 3) for testing (IdP authentication, authorization, navigation, etc.)
- Attend sprint demos and retros between now and MVP launch
- User testing - map it out
- Schedule demo
- Chart out MVP features vs. V2 features (map out on Roadmap for September 2018 / March 2019
- Review and prep all change requests
- Need team to review / manage all onscreen text, body copy, labels,
- Need team to review links & enhancements (what's missing?)
- CRITICAL NEED: Advisor to oversee the USER Documentation (User Guide, Technical Specifications, etc.)
- Have committee organize what else needs to be identified, reviewed, managed, reports, etc.
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Committee Name
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Purpose
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Chair / Advisory Lead
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MEMBERS:
Stakeholders & Volunteers
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Santa Rosa JC: Mitch Leahy
Bakersfield College: Michelle Pena
Los Angeles CCD: Olivia Alvarado
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2018 Objective(s)
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Track all featues that haven't been prioritized or were re-prioritized for the MVP launch in May 2018.
Application landing page features:
Links & Technical Specifications
Custom College messaging
Promise Grant Application module (BOG year toggle - moved to the College & District Info section)
College & District Info section
Shared, global features
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2018 Meeting Schedule
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Meet every 3 - 4 weeks until Pilot release (May 1, 2018)
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Previous Committees Notes
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Update 8.03.16: The Administrator 2.0 sub-committee convened two meetings in June and July 2016 to discuss the new CCC Administrator tool currently under-development. The attendees at each meeting contributed usability feedback and requirements suggestions for the Tems, Majors and Supplemental Questions modules. Several key requirements emerged:
See the minutes from the 7.06.16 meeting in the CCCApply Project Site file repository > CCCApply Steering Committee > Steering Sub-Committees |
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New California College Promise Grant Application Enhancements - 2018 Requirements
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- Add agenda item to the June 2016 Steering meeting to review suggestions from CCCCO.
- Invite Tim Bonnel and Rhonda Mohr to participate in committee.
- Document required changes for Steering Committee approval.
NEED: Chair & volunteers
2018 MEETING Schedule:
Objective(s) for 2018:
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Committee Name
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Purpose
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Chair / Advisory Lead
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MEMBERS:
Stakeholders & Volunteers
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2018 Objective(s)
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- Plan workshop theme and design around concept(s)
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2018 Meeting Schedule
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Meet every 3 - 4 weeks through 2018 Annual Update
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CCCApply 3.0 - Design Advisory Group
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Do we need to go out to RFP again for 2018-2019? |
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Committee Name
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Purpose
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The goal for this committee is to ensure that the vision and high level requirements for the next version of CCCApply online admissions application for the California Community Colleges complies with the 2017-2019 CCCTC Grant Workplan, and is documented for future development.
- Convene a meeting before January 31, 2018 to review the overall vision and functional requirements and roadmap.
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Chair / Advisory Lead
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MEMBERS:
Stakeholders & Volunteers
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CCCTC Internal:
- Mike Caruso, MyPath Product Manager
- Tim Calhoon, CCCTC Executive Director
- Roberto Fuentes, CCCTC Support Supervisor
- Sandoval Chagoya, CCCTC PIO
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CCCApply Steering Sub-Committee:
- TBD
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College Staff Users:
- TBD
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2018 Objective(s)
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2018 Meeting Schedule
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Every 3 - 4 weeks (sprint reviews?) through 2018
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CCCApply International Application: User Experience Advisory Group
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- Convene a meeting between June 1 - August 31, 2016 to review the current application and begin drafting a requirements document to identify technical and functional bugs and high priority enhancements.
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Committee Name
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Purpose
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Chair / Advisory Lead
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MEMBERS:
Stakeholders & Volunteers
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2018 Objective(s)
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- Plan workshop theme and design around concept(s)
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Meeting Schedule
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TBD
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CCCApply ARC Committee
Architectural Review & Advisory Committee - will work closely with the OpenCCCApply User Experience Advisory group, but will focus more on the technical and engineering aspects (front-end and back-end from an architectural perspective). This group will explore other online admission applications for higher education (preferably community college / junior colleges) for online admissions, online financial aid applications, online federated identity user accounts system, administrator design committee).
Call volunteers to order - schedule first meeting
Nominate and vote on a Chairperson
Nominate and vote on a schedule for recurring meetings
Nominate and vote on a charter for this committee, set objectives, sort it
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- Convene a meeting (TBD) to discuss the issues and concerns raised by multiple CCC colleges and organizations (CACCRAO) regarding the need for a user-friendly admission process for non-credit students and programs.
- Work with the CCCCO to gain clarity around the residency requirements for all students, including non-credit students, and solicit a formal mandate or Legal Opinion in an effort to guide this effort for all colleges.
- Create an approved, paper-based version of the CCCApply Standard Application and post in the Project Site file repository for all college use.
- Identify and document any required changes to the Standard Application determined by the sub-committee and approved by the larger Steering Committee.
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Committee Name
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Purpose
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Chair / Review Board Leader
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MEMBERS:
Stakeholders & Volunteers
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2018 Objective(s)
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- Meet design objectives of the 2017-2019 CCCTC Grant Workplan and roadmap
- Review all major architectural design changes and feature enhancements for OpenCCC, CCCApply, International, Promise Grant, Administrator, Report Center, Helpdesk Application, Title IX Application, God Tool, Schools Maintenance, etc.
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2018 Meeting Schedule
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Meet weekly through March 21 (Fridays at 11am)
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OpenCCC User Experience Advisory Committee
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TBD |
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Committee Name
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Purpose
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Chair / Advisory Leader
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MEMBERS:
Stakeholders & Volunteers
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2018 Objective(s)
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- Plan workshop theme and design around concept(s)
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2018 Meeting Schedule
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Stay Informed!
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- 2018 Annual Workshop Committee
- CCC Administrator User Experience Advisory Committee
- CCCApply International Application UX Advisory Committee
- CC Promise Grant Application UX Advisory Committee
- CCCApply Research & Data Security Advisory Committees
- CCCApply Residency Review Committee
- CCCApply User Experience (UX) & Design Advisory Committee
- OpenCCCApply>MyPath College Integration Committee
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Deferred & Declined Sub-Committees
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