...
CCCApply Steering Sub-Committees (i.e., advisories, review boards, focus groups)
CCCApply Steering advisory and sub-committees are formed at the discretion of the CCCApply Steering Committee, . All sub-committees should adhere to the CCCApply Steering constitution of CCCApply and its bylaws, and should support the goals and objectives of the CCCTC (formerly TTIP) Grant Work-plan for 2017-2019 grant years. Sub-committees should also support the development goals and roadmap objectives of the OpenCCCApply product manager, CCCTC executive director, and the development team in the following ways: Anchor top top
- Conduct research and interpret state and federal guidelines and legislation;
- Ensure the CCCApply residency algorithm is compliant with the California state education code and residency rules and regulations;
- Provide guidance as subject matter experts on issues such as military, foster youth, citizenship, California residency, etc.
- Support the CCCApply product manager in defining business & functional requirements for change requests and new feature enhancements
- User experience for new features and new versions of CCCApply applications.
...
Themes for each sub-committee are determined by the greater CCCApply Steering Committee based on need for spike or stretch research for business, user, and/or technical project needs; or for longer-term, on-going advisory and subject matter expertise in specific areas related to the online admissions and financial aid applications for the CCC Technology Center.
Each sub-committee should consist of volunteers, a leader (Chair, Team Captain, etc.), a meeting schedule (recurring, dates, or as-needed), objective(s) that align to the CCCTC Grant Workplan 2017-2019, and a designated meeting notes location. Committees should take meeting minutes and share with CCCAPPLYSTEERING listserv, after posting in public documentation location.
...
Table of Contents |
---|
Residency Review Committee
The Residency Review sub-committee is an ongoing advisory group that meets twice per year, or as needed to review residency-related issues related to CCCApply.
Info |
---|
This committee will meet in January 2018 to review project charter and determine meeting schedule for 2018. Per previous years, this committee is called upon on an "as needed" basis to review new legislation as it applies to the residency logic, and to support any additional change requests that touch the algorithm. |
...
Committee Name
...
Purpose
...
With the revisions underway to upgrade the 2005 CCCApply Steering Bylaws & Constitution, the Steering Committee has determined that the CCCApply residency algorithm (Standard Application) must Suggestions have been made to review the CCCApply residency logic to ensure it is up-to-date, accurate, and meeting the Ed Code and CACCRAO standards for residency in the CCC system.
NOTE: A request was made to have an outside expert review the algorithm; however, due to budget constraints, Steering voted to do an internal sub-committee review first. Based on the findings of the internal review, a second request for external will be presented for approval.
...
Chairperson / Team Leader
...
Steering Committee Volunteers
...
Volunteers from CCCCO
...
2018 Objective(s)
...
The primary charter objectives for this review committee in 2018 are to:
- Understand the four Areas (A, B, C, and D) and criteria in the current (2017) CCCApply residency algorithm;
- Ensure current algorithm is in compliance with local, state and federal residency rules and regulations;
- Advise and support the CCCApply product manager, as needed, as subject matter experts to ensure all change requests, issues, bugs, and other application-related changes are implemented correctly; and
- Provide guidance interpreting new legislation that may affect or change onscreen questions, new or existing data fields, and logic as needed in the the Standard Application.
...
The residency algorithm is maintained an published in the Appendix A of the CCCApply Standard Application Data Dictionary (V.2017.2).
For convenience, an online version is accessible here:
...
Recurring Meeting Schedule
...
First Meeting Date
...
< TBD - On or before January 20, 2018 >
- for clarity and accuracy.
Expand | ||
---|---|---|
| ||
|
Info |
---|
Additional Information: The Residency Review Committee convened it's first meeting on July 14, 2016 to approve the CCCApply Residency Review Committee Objectives. The minutes from that meeting are listed in the CCCApply Project Site file repository > Steering Sub-Committees folder. To submit an issue to be reviewed by the committee, please post a question or issue on CCCTechnology.info > CCCApply. |
2018 CCCApply Workshop
Over the past few years the CCCApply annual workshop has grown in size (attendance) and we should expect the same amount of attendees in 2018.
The format for 2018 will be different. Instead of our typical two-day, back to back workshop series, the eTranscript California Steering Committee will not be hosting a workshop this year, leaving CCCApply to host a one-day, three-track series of concurrent sessions and general session speakers. This year's hosting college is Orange Coast College in Southern California.
...
Committee Name
...
Purpose
...
Chairperson / Team Leader
...
Steering Committee Volunteers
...
Stephanie Murguia
Mitch Leahy
Patty Donohue
Mark Cohen, Mike Caruso
David Shippen, Tim Calhoon,
Cindy McCartney, Kathleen Stumbo,
...
2018 Objective(s)
...
- Plan workshop theme and design around concept(s)
- Plan, schedule and facilitate sessions for three tracks
- Plan, schedule and facilitate full agenda for Day 1
- Plan, invite, schedule and facilitate all speakers and special events (Keynote, CCCApply Status Address, special speaker)
- Plan, invite, organize (solicit) all Sponsors
- Solicit prizes, donations from Committee members and others? eTran group?
...
Meeting Schedule
...
Meet weekly through March 21 (Fridays at 11am)
CCC Administrator User Experience Advisory
...
- Convene a meeting before January 20, 2018 to review the overall vision and basic framework for a new cross-functional CCC Administrator Tool. More information on the overlapping needs and functionality shared by all projects will be distributed prior to the first meeting.
- Patty to schedule DEMO and recurring sprint demos and itemize feature enhancements
- Patty to schedule and organize PILOT colleges to review ETL and workflow processes, etc.
- Note: The tool will be designed to work with our current CCCApply applications as well as incorporate new application technology tools and functionality.
...
2018 Objectives:
- Need PILOT colleges (2 - 3) for testing (IdP authentication, authorization, navigation, etc.)
- Attend sprint demos and retros between now and MVP launch
- User testing - map it out
- Schedule demo
- Chart out MVP features vs. V2 features (map out on Roadmap for September 2018 / March 2019
- Review and prep all change requests
- Need team to review / manage all onscreen text, body copy, labels,
- Need team to review links & enhancements (what's missing?)
- CRITICAL NEED: Advisor to oversee the USER Documentation (User Guide, Technical Specifications, etc.)
- Have committee organize what else needs to be identified, reviewed, managed, reports, etc.
...
Committee Name
...
Purpose
...
Chairperson / Team Leader
...
Steering Committee Volunteers
...
Stephanie Murguia
Mitch Leahy
Patty Donohue
Mark Cohen, Mike Caruso
David Shippen, Tim Calhoon,
Cindy McCartney, Kathleen Stumbo,
...
2018 Objective(s)
...
- Plan workshop theme and design around concept(s)
- Plan, schedule and facilitate sessions for three tracks
- Plan, schedule and facilitate full agenda for Day 1
- Plan, invite, schedule and facilitate all speakers and special events (Keynote, CCCApply Status Address, special speaker)
- Plan, invite, organize (solicit) all Sponsors
- Solicit prizes, donations from Committee members and others? eTran group?
...
Meeting Schedule
...
Meet weekly through March 21 (Fridays at 11am)
Info |
---|
Update 8.03.16: The Administrator 2.0 sub-committee convened two meetings in June and July 2016 to discuss the new CCC Administrator tool currently under-development. The attendees at each meeting contributed usability feedback and requirements suggestions for the Tems, Majors and Supplemental Questions modules. Several key requirements emerged:
See the minutes from the 7.06.16 meeting in the CCCApply Project Site file repository > CCCApply Steering Committee > Steering Sub-Committees |
Info |
---|
The goal for this committee is to ensure we've captured the functional requirements and enhancements for the CCCApply applications only. |
Track all featues that haven't been prioritized or were re-prioritized for the MVP launch in May 2018.
Application landing page features:
Links & Technical Specifications
Custom College messaging
...
CCCApply 3.0 - Requirements
...
- Convene a meeting before October 31, 2016 to review the overall vision and functional requirements and roadmap.
Info |
---|
CCCApply 3.0 RFP Due to the scope and scale of the OpenCCCApply project, development requirements and conditions will be defined and published through Request for Proposal (RFP). The proposal process is scheduled to begin the first week of November 2016. |
...
Committee Name
...
Purpose
...
Chairperson / Team Leader
...
Steering Committee Volunteers
...
Stephanie Murguia
Mitch Leahy
Patty Donohue
Mark Cohen, Mike Caruso
David Shippen, Tim Calhoon,
Cindy McCartney, Kathleen Stumbo,
...
2018 Objective(s)
...
- Plan workshop theme and design around concept(s)
- Plan, schedule and facilitate sessions for three tracks
- Plan, schedule and facilitate full agenda for Day 1
- Plan, invite, schedule and facilitate all speakers and special events (Keynote, CCCApply Status Address, special speaker)
- Plan, invite, organize (solicit) all Sponsors
- Solicit prizes, donations from Committee members and others? eTran group?
...
Meeting Schedule
...
Meet weekly through March 21 (Fridays at 11am)
CCCApply International Application Advisory Group
...
- Convene a meeting between June 1 - August 31, 2016 to review the current application and begin drafting a requirements document to identify technical and functional bugs and high priority enhancements.
...
Committee Name
...
Purpose
...
Chairperson / Team Leader
...
Steering Committee Volunteers
...
Stephanie Murguia
Mitch Leahy
Patty Donohue
Mark Cohen, Mike Caruso
David Shippen, Tim Calhoon,
Cindy McCartney, Kathleen Stumbo,
...
2018 Objective(s)
...
- Plan workshop theme and design around concept(s)
- Plan, schedule and facilitate sessions for three tracks
- Plan, schedule and facilitate full agenda for Day 1
- Plan, invite, schedule and facilitate all speakers and special events (Keynote, CCCApply Status Address, special speaker)
- Plan, invite, organize (solicit) all Sponsors
- Solicit prizes, donations from Committee members and others? eTran group?
...
Meeting Schedule
...
Meet weekly through March 21 (Fridays at 11am)
CCCApply ARC Committee
Architectural Review & Advisory Committee - will work closely with the OpenCCCApply User Experience Advisory group, but will focus more on the technical and engineering aspects (front-end and back-end from an architectural perspective). This group will explore other online admission applications for higher education (preferably community college / junior colleges) for online admissions, online financial aid applications, online federated identity user accounts system, administrator design committee).
Call volunteers to order - schedule first meeting
Nominate and vote on a Chairperson
Nominate and vote on a schedule for recurring meetings
Nominate and vote on a charter for this committee, set objectives, sort it
...
- Convene a meeting (TBD) to discuss the issues and concerns raised by multiple CCC colleges and organizations (CACCRAO) regarding the need for a user-friendly admission process for non-credit students and programs.
- Work with the CCCCO to gain clarity around the residency requirements for all students, including non-credit students, and solicit a formal mandate or Legal Opinion in an effort to guide this effort for all colleges.
- Create an approved, paper-based version of the CCCApply Standard Application and post in the Project Site file repository for all college use.
- Identify and document any required changes to the Standard Application determined by the sub-committee and approved by the larger Steering Committee.
...
Committee Name
...
Purpose
...
Chairperson / Team Leader
...
Steering Committee Volunteers
...
Stephanie Murguia
Mitch Leahy
Patty Donohue
Mark Cohen, Mike Caruso
David Shippen, Tim Calhoon,
Cindy McCartney, Kathleen Stumbo,
...
2018 Objective(s)
...
- Plan workshop theme and design around concept(s)
- Plan, schedule and facilitate sessions for three tracks
- Plan, schedule and facilitate full agenda for Day 1
- Plan, invite, schedule and facilitate all speakers and special events (Keynote, CCCApply Status Address, special speaker)
- Plan, invite, organize (solicit) all Sponsors
- Solicit prizes, donations from Committee members and others? eTran group?
...
Meeting Schedule
...
Meet weekly through March 21 (Fridays at 11am)
...
Info |
---|
Update 8.03.16: On July 11, 2016, Elias Regalado from the Chancellor's Office provided some guidance around the CCCCO requirements for residency for non-credit students. See "Response from the CCC Chancellor's Office Regarding Issue of Using CCCApply for Non-Credit Students". |
OpenCCCApply User Experience Advisory
Info |
---|
TBD |
...
Committee Name
...
Purpose
...
Chairperson / Team Leader
...
Steering Committee Volunteers
...
Stephanie Murguia
Mitch Leahy
Patty Donohue
Mark Cohen, Mike Caruso
David Shippen, Tim Calhoon,
Cindy McCartney, Kathleen Stumbo,
...
2018 Objective(s)
...
- Plan workshop theme and design around concept(s)
- Plan, schedule and facilitate sessions for three tracks
- Plan, schedule and facilitate full agenda for Day 1
- Plan, invite, schedule and facilitate all speakers and special events (Keynote, CCCApply Status Address, special speaker)
- Plan, invite, organize (solicit) all Sponsors
- Solicit prizes, donations from Committee members and others? eTran group?
...
Meeting Schedule
...
Meet weekly through March 21 (Fridays at 11am)
New California College Promise Grant Application Enhancements - 2018 Requirements
...
- Add agenda item to the June 2016 Steering meeting to review suggestions from CCCCO.
- Invite Tim Bonnel and Rhonda Mohr to participate in committee.
- Document required changes for Steering Committee approval.
2018 MEETING Schedule:
Objective(s) for 2018:
...
Committee Name
...
Purpose
...
Chairperson / Team Leader
...
Steering Committee Volunteers
...
Stephanie Murguia
Mitch Leahy
Patty Donohue
Mark Cohen, Mike Caruso
David Shippen, Tim Calhoon,
Cindy McCartney, Kathleen Stumbo,
...
2018 Objective(s)
...
- Plan workshop theme and design around concept(s)
- Plan, schedule and facilitate sessions for three tracks
- Plan, schedule and facilitate full agenda for Day 1
- Plan, invite, schedule and facilitate all speakers and special events (Keynote, CCCApply Status Address, special speaker)
- Plan, invite, organize (solicit) all Sponsors
- Solicit prizes, donations from Committee members and others? eTran group?
...
Meeting Schedule
...
Meet weekly through March 21 (Fridays at 11am)
...
Stay Informed!
...
2020 grant years.
- 2018 Annual Workshop Committee
- CCC Administrator User Experience Advisory Committee
- CCCApply International Application UX Advisory Committee
- CC Promise Grant Application UX Advisory Committee
- CCCApply Research & Data Security Advisory Committees
- CCCApply Residency Review Committee
- CCCApply User Experience (UX) & Design Advisory Committee
- OpenCCCApply>MyPath College Integration Committee
...
Deferred & Declined Sub-Committees
...