| Info |
|---|
| Location: 2017 CACCRAO Conference • Catalina II Room | Time: 12:00PM - 2:00PM | Lunch will be served. Doubletree Mission Valley • 7450 Hazard Center Drive • San Diego, CA 92108 • (619) 297-5466 • Fax (619) 688-4088 |
| Warning |
|---|
IMPORTANT: OpenCCCApply Infrastructure Migration Schedule Changes: Production Window - May 5, 2017 - 6:00PMUPDATE: PILOT Environment Migration - April 21, 2017 Both maintenance windows require short downtime. |
Zoom URL & Meeting ID
Date | April 26, 2017 |
Time | 12:00PM - 2:00PM |
Location | In Person - CACCRAO Conference |
Zoom URL | Join from PC, Mac, Linux, iOS or Android: https://cccconfer.zoom.us/j/6770513851 |
Meeting ID | 677 051 3851 |
Dial In | By iPhone one-tap (US Toll): +16465588656,6770513851# or +14086380968,6770513851# Or Telephone: Dial: +1 646 558 8656 (US Toll) or +1 408 638 0968 (US Toll) All numbers are Toll charge numbers. |
Agenda
CCCApply News
| Info |
|---|
| See the new "/wiki/spaces/PD/pages/173725262" page, published on the CCCApply Public Documentation space, which includes monthly statistics of submitted applications, incoming calls to the Help Desk, and charts/graphs showing adoption and implementation. |
| Expand |
|---|
|
| Info |
|---|
Major kudos are in order! The California Community Colleges Technology Center has been awarded the CENIC 2017 Innovations in Networking Award for Educational Applications, in recognition of its groundbreaking work to develop a system-wide federated identity initiative - OpenCCC - for students across the CCC's 113 colleges. Cheers! to everyone at Unicon who contributed to this effort. |
Marketing Update
2017 Marketing Calendar
Roadmap & Development
(See Other Priority Projects table below)
Click on Links below for Roadmaps
Jan - March 31, 2017
AWS
Move
April - August 2017
September 2017
Spring 2018
Staff & Resources Needed
OpenCCC Account (Legacy)
2017 Annual Update - Release Notes
Account UI Upgrade
Tomcat Upgrade
Security updates (SSN Validation review)
New DOB Confirmation field
Account Integration w/MyPath
MyOpenCCC
Planning User Stories:
MyPath integration Requirements
(RFP) Development
Stories for MyPath Integration
Release v1: TBD MyPath Integration
CCCApply Applications (Legacy)
BOG
IA
2017 Annual Update
March 31 - Prod Release
March 1 - PILOT Release
Post Release Activities (Tech Debt)
Development/Tech Debt
Tomcat Upgrade (April)
Administrator 2.0 Integration
Security Updates (SSN)
Change Requests
Release 6.1: September 29
Admin 2.0 Integration with Legacy CCCApply apps'
Release: 2018 Annual Update
EOL activities
*Tomcat Upgrade*
uPortal Upgrade
Maintenance Mode continues;
CCCApply Portlets
RFP In-Progress
Rewrite includes Apply, BOG, International Forms
NEW Development
Requirements & Development:
Universal Form Build Engine
Spanish Version
WCAG 2.0 AA (Accessibility)
Responsive Design (Mobile)
NEW Development
Requirements & Development:
Universal Form Build Engine
Spanish Version
WCAG 2.0 AA (Accessibility)
Responsive Design (Mobile)
CCCApply Administrator(Legacy)
2017 Annual Update
Development/Review
March 31 - Prod Release
March 1 - PILOT Release
Development:
Migration to Admin 2.0
End of Life planning
(End of Life)
CCC Administrator 2.0 (New)
New Development
Documentation Drafts
Support & Training Plan
Migration Planning
Release V1 to Test for Accessibility Review - July 15, 2017
Release V1 to PILOT for College migration and testing - August 1
(45 days in PILOT)
Prod Launch Sept 29
Migration
Support documentation
Support training
(Split resource 50/59 with MyPath)*
*Per budget meeting with Lou 2/7/17
CCC Report Center Roadmap
New Full Application Reports
End-of-Life (EOL)
EOL
TIBCO Jasper (AWS) Report Center
Research AWS Jaspersoft subscription models;
Draft requirements docs
Migration plan; continuous deployment across Dev-CI, Test, Pilot, Prod
Develop/Upgrade User Documentation
Launch Jasper Upgrade (Cloud)
Support & Training
Residency reports (feature enhancement)
Support & Training
CCCID Transfer API
College Integrations
Development: UI/UX Enhancements
College Integrations
InCommon project mgmt support; Vendor integration
Tech Projects - Ongoing
Spring 2017
Summer 2017
Fall 2017
Notes
Move Apply & Account to AWS
Migration plan - Infinity
DevOps & Sys Admin processes;
Tomcat Upgrade / uPortal Upgrade
Apply, Account, BOG, IA
Begin March 21
No concurrent dev work during upgrade
Infinity collaboration
Upgrade Jasper Report Center
Support;
More projects will be moving into the Report Center. Syed will pick up the additional dev work there.
Implement script to get CCCIDs into AD
Xap Import/ Migration Project
Accessibility Priorities
Implement Spam Filters
Implement Additional Administrator 2.0 Features
Begin integration of other projects
MDM will be next project integrated into Admin 2.0. Work with Jane on roadmap
| TIME | DESCRIPTION | SPEAKER | |||
| 12:00PM | Roll Call – Approval of Minutes from March 7, 2017 Meeting
Minutes approval - moved by Robin Armour, second by Leigh Ann Unger | Murguia / Pena | TBD | Donohue | |
TBD | Update on Research Projects
| Donohue / Calhoon | |||
| TBD | Noncredit Workshop | Quiaoit | |||
| 1:15PM | New Change Requests This will take up the majority of our time during the meeting. Please complete the New Change Requests SURVEY prior to the meeting: http://www.surveygizmo.com/s3/3504634/April-2017-CCCApply-Change-Requests-Need-Review | Donohue | |||
TBD | Next Meeting Dates | Murgia | |||
2:00PM | Close Meeting | Murgia |
ROSTER: Click Expand to see current roster.
STEERING COMMITTEE MEMBERS
✓
Name
District
✓
Name
District
✓
Name
District
Arleen Elseroad
South Orange CCD
X
Joyce Semanik
(last meeting for Joyce!!!)
Christian Alvarado
South Orange CCD
Paulette Lino
Chabot-Las Positas CCD
Michael Day
Los Rios CCD
Karen Sea
San Joaquin-Delta
Richette Bell
El Camino CCD
Ben Guzman
South Orange CCD
Olivia Alvarado
Martha Rios
Los Angeles CCD
Robin Armour
Contra Costa CCD
Betty Glyer-Culver
Los Rios CCD
Leigh Ann Unger
Rio Hondo CCD
Rozen Bondoc
Chabot-Las Positas
Bill Mulrooney
El Camino CCD
Mary Lou Leyba
San Francisco CCD
Satish Warrier
Contra Costa CCD
Chris Truong
Rancho Santiago CCD
Michael Ward
Rancho Santiago
Stacey Followill
Chabot-Las Positas
Clark Ray
Santa Rosa CCD
Michelle Pena
Kern CCD
Stephanie Murguia
Cerritos CCED
Craig Hayward
Bakersfield College (Kern CCD)
Mitchell Leahy
Santa Rosa CCD
Tina Mani
San Joaquin Delta College
David Barnett
Kern CCD
Mojdeh Mehdizadeh
Contra Costa CCD
Tuyen Nguyen
Rancho Santiago CCD
Garret Wong
San Francisco CCD
Nate Finney
Riverside CCD
Vince Orton
Cerritos CCD
Henry Villareal
(last meeting)
San Mateo CCD
Noell Adams
Chabot Las Positas
William Diehl
Riverside CCD
Hieu Hoang
El Camino CCD
Pam Mery
San Francisco CCD
CHANCELLORS OFFICE & CCC TECHNOLOGY CENTER
Gary Bird
CCCCO
Mike Quiaoit
CCCCO
Keith Franco
Tim Calhoon
CCCTC
Patty Donohue
CCCTC
David Shippen
7 + districts are present - quorum is met.
Research Projects
- Abandoned Applications - Show chart from report
- Submitted Applications - Time to Completion (Show chart)
- White Paper Update - No work done since last meeting - Release, vacations, workshop, etc. Jump start on summer project. Need volunteers.
- Student Satisfaction Survey (Machine Learning project)
- SPAM Fraudulent Applications (Need data and examples from colleges)
- Google Analytics (Show data - discuss how to share back with colleges)
NOTE: No work has been done on the White Paper since early March due to vacations, the Annual Update Release, CCCApply Workshop, and other high priorities. Need to resume progress. Need volunteers.
Valid email verification? Tim says people are complaining about barriers! Discussed removing the "free email address providers" from the openCCC Account Welcome page. (majority want to keep these in place for now) Need to collect information and specifics from colleges that have received fraudulent applications since June 2016. Gathering data for Infiniti Analytics team and development of SPAM filter after move to AWS. | Donohue / Calhoon | |
| TBD | CCCApply News
| Donohue |
| 12:45PM | Non-Credit Application & Sub-Committee | Quiaoit |
| 1:15PM | New Change Requests This will take up the majority of our time during the meeting. Please complete the New Change Requests SURVEY prior to the meeting: http://www.surveygizmo.com/s3/3504634/April-2017-CCCApply-Change-Requests-Need-Review UPDATE: Steering leadership team met with Patty on 5/3/17 to review the AB 801 issues and talk through proposed changes discussed during Steering meeting. Identified several new issues during the change review process, including Dealing with Minors and possibly proposing redesigning the placement of Dependency Determination in OpenCCC (or adding validation in Account once the user's birthdate is established. For example, if the user is over 13 but under 19, add validation to display Parent/guardian information at that point, or adding logic to ensure that PG address information is collected during the Account creation process. | Donohue |
TBD | Next Meeting Dates | Murgia |
2:00PM | Close Meeting | Murgia |
ROSTER: Click Expand to see current roster.
| Expand | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
7 + districts are present - quorum is met.
Research Projects
| Expand |
|---|
NOTE: No work has been done on the White Paper since early March due to vacations, the Annual Update Release, CCCApply Workshop, and other high priorities. Need to resume progress. Need volunteers. |
CCCApply News
| Info |
|---|
| See the new "/wiki/spaces/PD/pages/173725262" page, published on the CCCApply Public Documentation space, which includes monthly statistics of submitted applications, incoming calls to the Help Desk, and charts/graphs showing adoption and implementation. |
| Expand |
|---|
|
| Info |
|---|
Major kudos are in order! The California Community Colleges Technology Center has been awarded the CENIC 2017 Innovations in Networking Award for Educational Applications, in recognition of its groundbreaking work to develop a system-wide federated identity initiative - OpenCCC - for students across the CCC's 113 colleges. Cheers! to everyone at Unicon who contributed to this effort. |
Roadmap & Development
| Expand | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
(See Other Priority Projects table below)
Tech Projects - Ongoing
|
Non-Credit Application Issues
Noncredit Sub-Committee
- Look at the new application for a better way to support noncredit students.
- What do we need to put right up front in the application to college?
- What do colleges want for noncredit students?
Name
Address
Phone
Email
That's it!
- What does the CCCCO require from noncredit students?
SCE's non-credit app:
https://www.sac.edu/rsccdasp/sce/SCE-ApplicationForm.htm
https://www.sac.edu/ContinuingEducation/Pages/Apply.aspx
UPDATE 5.03.17: Steering leadership met on 5/3/17 to discuss noncredit issue. Sent Noncredit workgroup names to Stephanie on 4/27/17.
Team concurred that we need to revisit the application from the perspective "what can we do, if anything, to minimize the questions and length of the application from a legal requirements perspective?" We may come up with the same conclusion, but we need to revisit and ensure CCCCO knows we have heard their continued concern and are doing everything possible to respond.
Team looked at the Noncredit Report of June 2016 and determined that we need our own survey to gather feedback and requirements, needs from colleges for noncredit students. Team is working on questions for the survey now.
Team is condensing the work Patty did to outline all data fields/questions and corresponding legal requirements into an easy-to-read table (versus the large spreadsheet version we have now).
Team proposes we review the data analysis for Abandoned Applications and add summary of findings to the white paper.
Team is looking at the remaining work on the white paper and divvying up the work across Leadership, Mike Q., Patty, and any volunteers (volunteers?).
Propose drafting recommendations after another review of the questions/legal requirements for CCCCO. Show / demonstrate that any new findings would take time to implement in CCCApply 3.0.
New Change Requests
All rows highlighted in yellow are NEW changes. Some of these are on the change request survey (please review prior to meeting) and some will be discussed at the meeting.
Changes in Progress
- The mention of the "paper application" has been removed from the new System-Generated Email Reminders (24h and 7d) that was recently implemented. I had already removed the link to the paper application, but due to public outcry at the workshop, I have also added a ticket to remove all mention of the paper application from the emails.
- We will discuss feedback and capture change requests for the "Homeless Youth" implementations during the meeting on April 26. There are several change requests already - so we will discuss these individually at the meeting.
- A ticket has been created to add a "Confirm your Date of Birth" data field in the OpenCCC Account to help further minimize duplicate CCCID accounts. We will discuss this at the meeting.
- A ticket has been created to review and update the SSN validation in the OpenCCC Account. The federal government requirements have been enhanced so we are looking carefully at our validation to ensure it is up-to-date.
Future Meeting Schedule
| Expand | ||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|
Steering District Roster: Approval Poll Table
| Expand | ||||||||||||||||||||||||||||||||||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|
General Notes & Feedback (Change these to Action Items)
- Ensure that all future Agendas, ZOOM meeting URLs, and previous meeting minutes are sent out to Steering one week prior to next meeting.
- Link to minutes from previous meeting - one week prior to next meeting - giving committee members time to preview prior to meetings.
- Remind committee members to submit agenda items to the Chair to be added to the meeting agenda. How do we do this in an efficient way? Post a process doc and send with Minutes from previous meeting. Give members two weeks to submit an agenda item, so that the agenda (final) can be sent out to committee one week earler (as suggested above).
- Find out from Zoom if there is an 800 (Toll Free) number for Zoom (Patty knows there is, but find out which one it is and Highlight that on next meeting email.)
- Move all the CCCApply stats and adoption info to a page that can be referenced by all colleges and steering members and just keep on the Agenda / Minutes template - so this doesn't ahve to be a recurring agenda item, but anyone can visit those stats whenever they want.
- Look for other ways to streamline the meeting moving forward.
Also, committee should set some policies regarding members who miss more than 4 consecutive meetings in a row. There are several members that should be removed from the Committee if they miss one more meeting. Some kind of warning should be given or they will lose their seat.
- *Michelle Pena asked if Craig Hayward - current/previous Steering member from Irvine Valley, retired from IVC and is now with Kern County (Bakersfield?). She wants to have his seat moved to that college so he can continue to sit on committee.