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CCCApply Steering Sub-Committees (i.e., advisories, review boards, focus groups)
CCCApply Steering advisory and sub-committees are formed at the discretion of the CCCApply Steering Committee, . All sub-committees should adhere to the CCCApply Steering constitution of CCCApply and its bylaws, and should support the goals and objectives of the CCCTC (formerly TTIP) Grant Work-plan for 2017-2019 grant years. Sub-committees should also support the development goals and roadmap objectives of the OpenCCCApply product manager, CCCTC executive director, and the development team in the following ways: Anchor top top
- Conduct research and interpret state and federal guidelines and legislation;
- Ensure the CCCApply residency algorithm is compliant with the California state education code and residency rules and regulations;
- Provide guidance as subject matter experts on issues such as military, foster youth, citizenship, California residency, etc.
- Support the CCCApply product manager in defining business & functional requirements for change requests and new feature enhancements
- User experience for new features and new versions of CCCApply applications.
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Themes for each sub-committee are determined by the greater CCCApply Steering Committee based on need for spike or stretch research for business, user, and/or technical project needs; or for longer-term, on-going advisory and subject matter expertise in specific areas related to the online admissions and financial aid applications for the CCC Technology Center.
Each sub-committee should consist of volunteers, a leader (Chair, Team Captain, etc.), a meeting schedule (recurring, dates, or as-needed), objective(s) that align to the CCCTC Grant Workplan 2017-2019, and a designated meeting notes location. Committees should take meeting minutes and share with CCCAPPLYSTEERING listserv, after posting in public documentation location.
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Residency Review Committee
The Residency Review sub-committee is an ongoing advisory group that should meet at least twice per year, or as needed to review residency-related issues related to CCCApply. The primary charter for this sub-committee is to understand and master the current CCCApply Standard Application residency algorithm, and corresponding Data Dictionary, to ensure compliance with local, state and federal residency rules and regulations in order to guide development of new questions, data fields, and logic, as needed across the Standard Application.
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This committee will meet as needed throughout the 2017-2019 fiscal years to review new and ongoing residency-related issues (change requests & support issues) in CCCApply. |
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Committee Name
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Purpose
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Chairperson / Team Leader
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Volunteers from
Steering Committee
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Volunteers from CCCCO
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2018 Objective(s)
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Meeting Schedule
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First Meeting Date
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Additional Information: The Residency Review Committee convened it's first meeting on July 14, 2016 to approve the CCCApply Residency Review Committee Objectives. The minutes from that meeting are listed in the CCCApply Project Site file repository > Steering Sub-Committees folder. To submit an issue to be reviewed by the committee, please post a question or issue on CCCTechnology.info > CCCApply. |
2018 CCCApply Workshop
Purpose:
Objectives:
Over the past few years the workshop has grown in size (attendance) and we should expect next year's event to be our biggest yet. Last year we held the event in the NorCal / Sacramento area; this year, we'll travel to Orange Coast College in Southern California. The objectives for the January 31, 2018 meeting are:
- Finalize all sessions for three tracks
- Finalize full agenda for Day 1
- Finalize all speakers and special events
- Finalize all Sponsors
- Collect prizes, donations!
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Committee Name
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Purpose
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Chairperson / Team Leader
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Volunteers from
Steering Committee
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Volunteers from CCCCO
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2018 Objective(s)
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Meeting Schedule
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As Needed < TBD - On or before January 20, 2018 >
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Duties
CCC Administrator User Experience Advisory
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- Convene a meeting before January 20, 2018 to review the overall vision and basic framework for a new cross-functional CCC Administrator Tool. More information on the overlapping needs and functionality shared by all projects will be distributed prior to the first meeting.
- Patty to schedule DEMO and recurring sprint demos and itemize feature enhancements
- Patty to schedule and organize PILOT colleges to review ETL and workflow processes, etc.
- Note: The tool will be designed to work with our current CCCApply applications as well as incorporate new application technology tools and functionality.
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2018 Objectives:
- Need PILOT colleges (2 - 3) for testing (IdP authentication, authorization, navigation, etc.)
- Attend sprint demos and retros between now and MVP launch
- User testing - map it out
- Schedule demo
- Chart out MVP features vs. V2 features (map out on Roadmap for September 2018 / March 2019
- Review and prep all change requests
- Need team to review / manage all onscreen text, body copy, labels,
- Need team to review links & enhancements (what's missing?)
- CRITICAL NEED: Advisor to oversee the USER Documentation (User Guide, Technical Specifications, etc.)
- Have committee organize what else needs to be identified, reviewed, managed, reports, etc.
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Update 8.03.16: The Administrator 2.0 sub-committee convened two meetings in June and July 2016 to discuss the new CCC Administrator tool currently under-development. The attendees at each meeting contributed usability feedback and requirements suggestions for the Tems, Majors and Supplemental Questions modules. Several key requirements emerged:
See the minutes from the 7.06.16 meeting in the CCCApply Project Site file repository > CCCApply Steering Committee > Steering Sub-Committees |
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The goal for this committee is to ensure we've captured the functional requirements and enhancements for the CCCApply applications only. |
Track all featues that haven't been prioritized or were re-prioritized for the MVP launch in May 2018.
Application landing page features:
Links & Technical Specifications
Custom College messaging
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CCCApply 3.0 - Requirements
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- Convene a meeting before October 31, 2016 to review the overall vision and functional requirements and roadmap.
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CCCApply 3.0 RFP Due to the scope and scale of the OpenCCCApply project, development requirements and conditions will be defined and published through Request for Proposal (RFP). The proposal process is scheduled to begin the first week of November 2016. |
CCCApply International Application Advisory Group
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- Convene a meeting between June 1 - August 31, 2016 to review the current application and begin drafting a requirements document to identify technical and functional bugs and high priority enhancements.
CCCApply ARC Committee
Architectural Review & Advisory Committee - will work closely with the OpenCCCApply User Experience Advisory group, but will focus more on the technical and engineering aspects (front-end and back-end from an architectural perspective). This group will explore other online admission applications for higher education (preferably community college / junior colleges) for online admissions, online financial aid applications, online federated identity user accounts system, administrator design committee).
Call volunteers to order - schedule first meeting
Nominate and vote on a Chairperson
Nominate and vote on a schedule for recurring meetings
Nominate and vote on a charter for this committee, set objectives, sort it
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Update 8.03.16: On July 11, 2016, Elias Regalado from the Chancellor's Office provided some guidance around the CCCCO requirements for residency for non-credit students. See "Response from the CCC Chancellor's Office Regarding Issue of Using CCCApply for Non-Credit Students". |
OpenCCCApply User Experience Advisory
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TBD |
New California College Promise Grant Application Enhancements - 2018 Requirements
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- Add agenda item to the June 2016 Steering meeting to review suggestions from CCCCO.
- Invite Tim Bonnel and Rhonda Mohr to participate in committee.
- Document required changes for Steering Committee approval.
2018 MEETING Schedule:
Objective(s) for 2018:
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Stay Informed!
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2020 grant years.
- 2018 Annual Workshop Committee
- CCC Administrator User Experience Advisory Committee
- CCCApply International Application UX Advisory Committee
- CC Promise Grant Application UX Advisory Committee
- CCCApply Research & Data Security Advisory Committees
- CCCApply Residency Review Committee
- CCCApply User Experience (UX) & Design Advisory Committee
- OpenCCCApply>MyPath College Integration Committee
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Deferred & Declined Sub-Committees
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