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Meeting Information
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Agenda
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Minutes from the November 8, 2017 meeting are highlighted throughout this document. Discussions from each agenda item are linked in the schedule below. |
TIME | DESCRIPTION | SPEAKER | ||
1:30PM | Murguia / Pena | |||
1:35PM | Quick Review of Committee Member Status | Murgia | ||
1:40PM | Review minutes from August 30, 2017
| Murguia / Leahy | ||
1:45PM |
Proposed Sessions: 2018 Workshop
CCCCO IssuesPena / Donohue |
2:25PM |
15 mins needed
- DACA
- VACA
- Homeless Youth Update
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NOTE: MIchael Q was unable to attend the meeting. All "CCCCO Issues" were rescheduled to next meeting. |
2:40PM
15 - 20 mins needed
- Noncredit Application (again! Again, again!)
- Adult Education Block Grant (AEBG) - Asking for changes to CCCApply for Adult Ed
- Data Security Breach Protection
- Fraudulent Applications & SPAM Filter Project Update
3:05PM
New Change Requests
3:25PM
Close Meeting
Murgia
Quaioit | |
2:30PM |
Info |
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See OpenCCCApply Release 6.1.0 Notes Summary - 10.27.17 for contents of the October 27 release. |
Donohue | ||
2:40PM | Unresolved Systemwide Issues: Data & Security Items | Calhoon / Donohue |
3:05PM | New Change Requests | Donohue |
3:15PM | 2018 Sub-Committees | Donohue |
3:25PM | Close Meeting | Murgia |
PARKING LOT | Ongoing Items in the Parking Lot:
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Current committee roster - fall 2017.
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The chart below details the status of the steering committee after the outgoing members leave in the fall 2017.
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THIS AVALABLE ONTHE
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Noncredit Application
**Get permission to identify the folks who were on the Non-Credit call to change Title V (to invite to a Steering meeting - to hear their goals and to express to them that we want to work with them but show the all the implications of what needs to happen and what needs to be fixed. Emphasizing that we aren't saying NO, it's that we want to ensure that everyone has all the facts. We could dedicate a special meeting to this issue (they present, we present). How do they suggest we collect IPEDS data, AB620 data, residency data).
Fraudulent Applications & /wiki/spaces/OPENAPPLY/pages/194412693 Update
Come in batches typically
AB620 (LGBT data) - Tech Center must transfer the data to the colleges. We (CCCTC) pass an anonymized file with fields for matching (First + Last = DOB + CCCID + Gender + Transgender + Sexual Orientation + CalPass Hash data (first, last, gender, DOB = encryption/hash put that into a field (key)
Mitch = recommendation is to change the data field name to something else unrecognizable.
Also Data Dictionary is too transparent. DON"T PUBLISH THIS ONLINE -MAKE
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- Update on workshop logistics:
- Date: Wed March 28, 2018
- Location: Orange Coast College
- Format: ONE DAY Workshop
NOTE: This year's there will be NO eTranscript California Workshop (usually scheduled back-to-back with the CCCApply Workshop). The eTranscript CA Steering Committee is in transition and therefore there is no team to plan and orchestrate their annual workshop. Instead, we will dedicate one of three tracks to electronic transcript session/workshop. Mark Cohen, eTran product manager, will join our Steering Committee in planning and organizing sessions, marketing, and outreach to sponsors. - Audience: Per request from Mark Cohen, eTran product manager, the target audience for the Electronic Transcripts track is strictly California Community Colleges admin and staff. Unlike previous years, we would not be inviting CSU or UC staff this year.
- Sessions: Proposed Sessions: /wiki/spaces/PD/pages/228032712
- Three tracks of concurrent sessions
- Admissions & Records - CCCApply for New & Experience Users
- Research & Data Security
- Electronic Transcripts
Next Action: Recruit volunteers to support the leadership team in Workshop planning. Patty to formalize a sub-committee and call meeting in early January 2018. See /wiki/spaces/PD/pages/338395423
Anchor data-security data-security
Systemwide Data & Security Issues
data-security | |
data-security |
- Data Security Breach Protection
- Noncredit Application
- Adult Education Block Grant (AEBG) - Asking for changes to CCCApply for Adult Ed
- Folks want us to NOT include residency questions for non-credit
- Tim recommended that if they want that they need to lobby to change Title V
- ACTION ITEM: Defer to Research sub-committee
**Get permission to identify the folks who were on the Non-Credit call to change Title V (to invite to a Steering meeting - to hear their goals and to express to them that we want to work with them but show the all the implications of what needs to happen and what needs to be fixed. Emphasizing that we aren't saying NO, it's that we want to ensure that everyone has all the facts. We could dedicate a special meeting to this issue (they present, we present). How do they suggest we collect IPEDS data, AB620 data, residency data).
- Adult Education Block Grant (AEBG) - Asking for changes to CCCApply for Adult Ed
- Fraudulent Applications & /wiki/spaces/OPENAPPLY/pages/194412693 Update
- Works exactly like your eMail SPAM folder - manually confirming spam - they get marked as "Bad" and the algorithm learns each new pattern/trend
- Time to Completion = If an application is submitted in under 1minute, high probability it's a spam app
- Other trends (path of least resistance > no education (homeschool, non-grad, non-Cali resident, etc.)
- Feedback from the Steering colleges - SSN duplicates, same DOB, same names
Come in batches typically - These are human-beings using keyboard macros - that's how these are getting past the Captcha -
- Feedback from the Steering colleges - SSN duplicates, same DOB, same names
- AB620 (LGBT data) - Tech Center must transfer the data to the colleges. We (CCCTC) pass an anonymized file with fields for matching (First + Last = DOB + CCCID + Gender + Transgender + Sexual Orientation + CalPass Hash data (first, last, gender, DOB = encryption/hash put that into a field (key)
Mitch = recommendation is to change the data field name to something else unrecognizable.
Also Data Dictionary is too transparent. DON"T PUBLISH THIS ONLINE -MAKE THIS AVALABLE ONTHE - CCCCO + CDE (CalPADS) CDE K12 data = to get HS transcript data for multiple measures
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Michael Q. to present update on issues relevant to CCCApply, including:
DACA
VACA
Homeless Youth Update
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NOTE: Michael Q. was unable to attend the meeting. The Chancellor's Office Update will be included on the January 2018 agenda. |
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- Summary: October 27 release (6.1.0)
- January 2018 Release 6.1.2: Re-brand the BOG to the CC Promise Grant
- Update on new CCC Administrator (under-development)
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See OpenCCCApply Release 6.1.0 Notes Summary - 10.27.17 for contents of the October 27 release. |
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- Changes to address the new California College Promise Grant
- Re-branding across online application: New Name = CC Promise Grant
- Keeping the DNS URL (www.bog.opencccapply.net)
- Keeping the Download Server URL and data fields (BOG eligibility fields, etc.)
- Re-branding across online application: New Name = CC Promise Grant
- High School Completion Date Estimation for Concurrent Enrollment = 2017-08: Revise Residency Logic for HS Freshmen
- This request was declined DECLINED for the current CCCApply application; however, committee decided approved to defer closing it out completely and revisit while it when gathering requirements for next version of CCCApply V.3.0.
- Meanwhile, colleges can create a supplemental question to gather this data immediately at any time in the current CCCApply.
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11.08.17: Lack of time; didn't get to cover this in detail as planned. Patty proposed re-establishing the following sub-committees for 2018-2019, and requested (challenged) all new and returning committee members to volunteer for at least one committee in support of CCCApply and all the ongoing high priority projects and issues requiring attention at this time. The subcommittees The list of committees in the table below were discussed briefly and a few volunteers were documented (see below). Additional information about these and other ongoing committees can be found here: 2018 CCCApply Sub-CommitteesSub-Committees. |
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Stephanie
Christian Alvarado -
Michelle
Mitch
Robin
Support and advise the CCCApply product manager and development teams on enhancing the design and user experience of the existing CCCApply legacy applications to best support CCC students and comply with state, local, and federal education laws and regulations.
- Support design & development effort / requirements
- UI/UX innovations, ways to enhance existing app without full rewrite
- Requirements for next version of CCCApply (data collection / form engine)
Review change requests related to UI/UX
Moving the Personal Information
MaryLou
Mitch
Michelle
Betty
Anna
Jason
Paulette
Will - Skyline
Angela
Key areas:
- Gather stories & requirements for integrating OpenCCCApply applications into MyPath matriculation workflows;
- Enhance design & user experience of current Apply>MyPath integration
- Review and approve change requests pertaining to MyPath integration
*Work with OpenCCCApply MyPath Integration advisory committee on requirements gathering.
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Focus on:
- Enhance design & user experience of the International Application
- Review and approve change requests pertaining to IA application
- Work on integration plan for incorporating IA questions & data fields into Standard Application*
*Work with OpenCCCApply MyPath Integration advisory committee on requirements gathering.
- Support development effort / user stories / requirements
- Pilot colleges to support migration and implementation
- Help update User documentation drafts
Mitch
Will
Robin
MaryLou
Michelle
Tuyen
Chris T
LeeAnn
Christian
Ben Guzman
Other Sub-Committees Proposed:
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-2019 Steering Committee Meeting Calendar
Notes from 11.08.17: Due to time, the committee wasn't able to schedule the full year's worth of
January 31st - In-Person Meeting - Contra Costa CCD - This is a SPECIAL EVENT - Includes dinner Mangia Mangia either the night before )
(Patty will send out reminder - with hotels nearby - follow up Mojdeh)
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2017 Steering Committee 3 = Bay Area Region 2 = Northern Region 2 = Central Region 8 = Southern Region |