Table of Contents |
---|
What is the issue or problem?
What Needs to be Updated in CCCApply?
To comply with this new bill and the changes MIS is making to their data reporting requirements, CCCApply needs to update three questions/data fields on the Education page to align.
Update three data fields with new value
College Enrollment Status
HS Education Level
Last High School Attended
Add a new response option to each of the questions/ data fields
Each of these questions/data fields needs to add a new response option (database value) for students who meet the criteria -
- College Enrollment Status - Add "Enrolling in adult school / continuing education program and college at the same time"
- High School Education Level - Add "Will be enrolled in adult school / continuing education program and college at the same time"
- Last High School Attended - "I attended an adult school or continuing education high school"
What are the downstream dependencies?
Impacts on Other Data Fields
How do these changes affect the other data fields on the Education page?
1 = First-time student in college (after leaving high school)
2 = First time at this college; have attended another college
3 = Returning student to this college after absent for a main term
Y = Enrolling in high school (or lower grade) and college at the same time
Z = Enrolling in adult school or continuing education high school and college at the same time
NEW Value & Validation / MessagesIf College Enrollment Status is “Enrolling in adult school (or a continuing education program) and college at the same time”, then the High School Education Level must be 2 = Currently enrolled in adult school or continuing education program"; else error message, “Answers to College Enrollment Status and High School Education Level do not agree: please fix one or the other.”
If College Enrollment Status is “Enrolling in adult school (or continuing education program) and college at the same time” and data is present in Colleges Attended section, then applicant is prompted to confirm or correct the responses: “Your College Enrollment Status and the number of colleges you've attended indicate that you have previously attended college prior to receiving a high school diploma, passing the GED, or receiving a high school Certificate of Equivalency,. If this is true, please check the confirmation box below. If it is not true, please correct your responses as necessary.”
“I confirm that I previously attended college prior to receiving a high school diploma, passing the GED, or receiving a high school Certificate of Equivalency.”
3 = Received high school diploma from U.S. school
4 = Passed a high school equivalency test and received a certificate of high school equivalency
5 = Received a Certificate of California High School Proficiency
6 = Received a diploma/certificate of graduation from a Foreign secondary school
1 = Will be enrolled in high school (or lower grade) and college at the same time
2 = Currently enrolled in adult school or continuing education program
0 = Not a graduate of, and no longer enrolled in high school
A factor in AB540 Waiver eligibility
NOTE: DED condition is "Always" - is that the actual behavior?
Appears only if High School Education Level is one of the following:
- Received high school diploma from U.S. school
- Passed the GED, or
- received a High School Certificate of Equivalency
Also, A factor in AB540 Waiver eligibility
<hs_attendance>
Conditions: Always display
PROPOSE change radio button format to drop down menu and add a response option for "I attended an adult school (or continuation high school)
Validation looks at whether the HS ed level matches this response, see DED.
1 = I attended high school.
2 = I was homeschooled in a registered homeschool organization.
3 = I was independently homeschooled.
5 = I attended an adult school (or continuing education program)
4 = I did not attend high school and was not homeschooled.
This will require new validation check to check that hs_ed_level and hs_attendance are matching.
Must be "5 - attended adult school/..." if hs ed level is 2 or <enroll_status> = Z
School Finder
High School City
<hs_city>
Yes
May need to update the Help text
"Please make every effort to find your high school or homeschool using this school finder search field. Begin typing three or more characters of your school name, or the city name, into the search field to display a list of 25 schools that match the criteria. Continue typing to narrow your search results. You may navigate the list using the up and down arrow keys. If your school is not listed, select "My school is not in the list" at the bottom of the list. This field is required."
Appears if Country is United States, and hs_attendance is 1 = I attended high school or 2 = I was homeschooled in a registered homeschool organization
User is prompted to enter their high school and/or city in the school search box.
"Enter the name or city of your high school or homeschool organization. Then make a selection from the list."
The hs_city ("City" field) is populated from the school lookup table when the user selects a school from the list. If the user clicks “My school is not in the list,”, then the user free-form enters the city in the "City" field.
High School Country
Yes
Confirm the Adult Schools & Continuing Ed HS are listed in the School Finder CDS list (we have already seen many Adult Schools show up, but not sure if we have the CDS codes listed or what we need for that).
NEED CONFIRMATION
Null if ‘education: hs_name’ is null
If State is California: CDS code from High School Finder, else if there is no CDS code in Finder or if the school is entered manually, then 600050
If Country is not US: 8XXXXX
If Country is US but State is not California (whether the school is entered manually or found in the school table):Do we need to incorporate Adult schools into CDE web service or CCGI?
Ask John Hadad to help with this. See if he can take this action item.
Note: Need same behavior as HS schools in the finder. If the Adult or Continuing Ed School is not found in the search results, display the HS not listed fields.
From DED:
Indicates if the applicant clicked that their high school was not listed when searching for the high school. When this is true, it means the high school was entered manually.
Clicking this link will cause the high school name and city fields to open for manual entry.
True = The high school not listed link was clicked
False = The high school not listed link was not clicked.
John Hadad - see if he can take this action item:
New conditions say: "ONLY display IF High School Education Level = "Will be enrolled in high school (or lower grade) and college at the same time" OR High School Education Level = "Not a graduate of, and no longer enrolled in high school "
Should this be expanded to include this Adult special admit populations?"
What needs to happen here?
Do adult school applicants provide info on highest grade completed and HS transcript info?
Hidden by default;
Display if "College Enrollment Status" <enroll_status> is:
"2 = Transfer student from another college (Keep existing logic)" OR
"3 = Returning student to this college after absent for a main term" OR
"Y = Enrolling in high school (or lower grade) and college at the same time"
THEN DISPLAY and require a response.
ELSE do not display hidden college questions.Appears only if Higher Education Level is one of the following:
Received an associate degree
Received a bachelor’s degree or higherNumber of colleges attended - select radio button 0 - 5
Hidden by default;
Display if "College Enrollment Status" <enroll_status> is:
"2 = Transfer student from another college (Keep existing logic)" OR
"3 = Returning student to this college after absent for a main term" OR
"Y = Enrolling in high school (or lower grade) and college at the same time"
THEN DISPLAY and require a response.
ELSE do not display hidden college questions.
We need to confirm the behavior on this once and for all.
<<
Must be ‘None’ if Enrollment Status is ‘First-time student in college (after leaving high school)’ or ‘Enrolling in high school (or lower grade) and college at the same time’; else error message, “Your Enrollment Status and number of colleges attended indicate that you have previously attended college while in high school (or lower grades). If this is true, please check the confirmation box below. If it is not true, please correct your responses as necessary.
[checkbox] I confirm that I previously attended college while in high school or lower grades.” This edit will never get activated because the same edit related to college data present will get triggered first. It is the same confirmation/error message.>>Do we want a confirmation box to appear if the user is either a concurrent HS or Adult school enrollee - to ensure they have no other college attendance to report?
College State
College_city
<col1_state>
<col1_city>
Can come from College Finder or from applicant entry
User is prompted to enter the college name and/or city in the search box. The college name is populated from the school lookup table when the user selects a school from the list. If the user clicks “My school is not in the list” the user enters the field.
Can come from College Finder or from applicant entry
colleges_attended table
Clicking this link will open the Name and city fields for manual entry
Indicates if the link “college not listed” was clicked after searching and not finding the college in the College finder. Means the school was manually entered by the applicant
Breakdown of Changes by Question / Data Field
Revise the College Enrollment Status field:
Add new database value and response option to <enroll_status>
Enrollment Status
Data Element:
enroll_status
Description:
Applicant’s response to College Enrollment Status question
Format, Length:
bpchar, 1
Values:
1 = First-time student in college (after leaving high school)
2 = Transfer student from another college
3 = Returning student to this college after absent for a main term
Y = Enrolling in high school (or lower grade) and college at the same time
Allows Null:
No
Default:
None
Usage:
Correlates to MIS SB15
Notes:
education table
Xap Field:
enrollmentStatusOneChar
Revision Log:
March 2019
Question Text:
As of <RDD>, I will have the following college enrollment status: [menu]
Conditions:
Always
Additional Text: If a student is applying for a term that starts in May or June, then the College Enrollment Status and the High School Education labels have "as of 7/1/<RDD year>" listed.
Response Options:
1 = First-time student in college (after leaving high school)
2 = First time at this college; have attended another college
3 = Returning student to this college after absent for a main term
Y = Enrolling in high school (or lower grade) and college at the same time
Help:
Select the response that best indicates your college enrollment status on <date>
Field Error Check:
None
Page Error Check:
Required selection; else error message, “You must select your College Enrollment Status.”
If (RDD minus <birthdate>) => 22 years, then do not display the response option “Y = Enrolling in high school (or lower grade) and college at the same time”.
Cannot be “First-time student in college” if college degree is indicated in “Higher education level” field; else error message, “You cannot have a College Enrollment Status of ‘First-time student in college’ if you have received an associate or bachelor’s degree.”
If College Enrollment Status is “Enrolling in high school (or lower grades) and college at the same time”, then High School Education Level must be “Enrolled in college and high school (or lower grades) at the same time”; else error message, “Answers to College Enrollment Status and High School Education Level do not agree: please fix one or the other.”
If College Enrollment Status is “Enrolling in high school (or lower grades) and college at the same time” and data is present in Colleges Attended section, then applicant is prompted to confirm or correct the responses: “Your College Enrollment Status and number of colleges attended indicate that you have previously attended college while in high school (or lower grades). If this is true, please check the confirmation box below. If it is not true, please correct your responses as necessary.”
“I confirm that I previously attended college while in high school or lower grades.”
Notes:
Correlates to MIS SB15.
Note: Per SB11, If student is 22 years or older at <RDD> they are prohibited from enrolling in high school or lower grade in California. Steering Committee approved request to remove the response option, “Enrolling in high school (or lower grade) and college at the same time” from the drop down menu to minimize errors in classification.
In June 2019 – added skip logic to hide the College Education Level and Colleges Attended section if the college enrollment status is “First time in college (after leaving high school)”.
Data Element:
education: enroll_status
Data Element:
enroll_status
Description:
Applicant’s response to College Enrollment Status question
Format, Length:
bpchar, 1
Values:
1 = First-time student in college (after leaving high school)
2 = Transfer student from another college
3 = Returning student to this college after absent for a main term
Y = Enrolling in high school (or lower grade) and college at the same time
Z = Enrolling in adult school or continuing education high school and college at the same time
Allows Null:
No
Default:
None
Usage:
Correlates to MIS SB15
Notes:
education table
Xap Field:
enrollmentStatusOneChar
Revision Log:
March 2019
Question Text:
As of <RDD>, I will have the following college enrollment status: [menu]
Conditions:
Always
Additional Text: If a student is applying for a term that starts in May or June, then the College Enrollment Status and the High School Education labels have "as of 7/1/<RDD year>" listed.
Response Options:
1 = First-time student in college (after leaving high school)
2 = First time at this college; have attended another college
3 = Returning student to this college after absent for a main term
Y = Enrolling in high school (or lower grade) and college at the same time
Z = Enrolling in adult school or continuing education high school and college at the same time
Help:
Select the response that best indicates your college enrollment status on <date>
Field Error Check:
None
Page Error Check:
Required selection; else error message, “You must select your College Enrollment Status.”
If (RDD minus <birthdate>) => 22 years, then do not display the response option “Y = Enrolling in high school (or lower grade) and college at the same time”.
Cannot be “First-time student in college” if college degree is indicated in “Higher education level” field; else error message, “You cannot have a College Enrollment Status of ‘First-time student in college’ if you have received an associate or bachelor’s degree.”
If College Enrollment Status is “Enrolling in high school (or lower grades) and college at the same time”, then High School Education Level must be “Enrolled in college and high school (or lower grades) at the same time”; else error message, “Answers to College Enrollment Status and High School Education Level do not agree: please fix one or the other.”
If College Enrollment Status is “Enrolling in high school (or lower grades) and college at the same time” and data is present in Colleges Attended section, then applicant is prompted to confirm or correct the responses: “Your College Enrollment Status and number of colleges attended indicate that you have previously attended college while in high school (or lower grades). If this is true, please check the confirmation box below. If it is not true, please correct your responses as necessary.”
“I confirm that I previously attended college while in high school or lower grades.”
Notes:
Correlates to MIS SB15.
Note: Per SB11, If student is 22 years or older at <RDD> they are prohibited from enrolling in high school or lower grade in California. Steering Committee approved request to remove the response option, “Enrolling in high school (or lower grade) and college at the same time” from the drop down menu to minimize errors in classification.
In June 2019 – added skip logic to hide the College Education Level and Colleges Attended section if the college enrollment status is “First time in college (after leaving high school)”.
Data Element:
education: enroll_status
High School Education Level
Data Element:
hs_edu_level
Description:
Applicant’s response to High School Education Level question
Format, Length:
bpchar, 1
Values:
3 = Received high school diploma from U.S. school
4 = Passed a high school equivalency test and received a certificate of high school equivalency
5 = Received a Certificate of California High School Proficiency
6 = Received a diploma/certificate of graduation from a Foreign secondary school
1 = Will be enrolled in high school (or lower grade) and college at the same time
2 = Currently enrolled in adult school
0 = Not a graduate of, and no longer enrolled in high school
Allows Null:
No
Default:
None
Usage:
Notes:
SB11, SB15
Xap Field:
highSchoolEdLevel
Revision Log:
~~
Question Text:
High School Education Level as of <RDD, or ‘July 1, RDDyear’ if RDDmonth is May or June> [menu]
Conditions:
Always
Additional Text: If a student is applying for a term that starts in May or June, then the College Enrollment Status and the High School Education labels have "as of 7/1/<RDD year>" listed.
Response Options:
4 = Passed a high school equivalency test and received a certificate of high school equivalency
5 = Received a Certificate of California High School Proficiency
6 = Received a diploma/certificate of graduation from a Foreign secondary school
1 = Will be enrolled in high school (or lower grade) and college at the same time
2 = Currently enrolled in adult school
0 = Not a graduate of, and no longer enrolled in high school
Help
Select the High School Education Level you will have attained when you enroll.
Field Error Check:
None
Page Error Check:
Required selection; else error message, “You must select your High School Education Level.”
If (RDD minus <birthdate>) => 22 years, then do not display the option “1 = Will be enrolled in high school (or lower grade) and college at the same time”.
If High School Education Level is ‘Will be enrolled in high school (or lower grade) and college at the same time’, then College Enrollment Status must be ‘EnrollingWarning |
---|
Note: Some of the original language / text changes implemented in OPENAPPLY-8089 were updated later in subsequent tickets. |
Request # | 2020-03 |
---|---|
Date of Request | Feb 10, 2020 |
Requester | CCCCO |
Application(s) | Standard Application |
Section/Page | Education |
Approval Status | Pending |
Changes to Download | TBD |
Changes to Residency Logic | No |
Table of Contents | ||
---|---|---|
|
What is the issue or problem?
Existing law authorizes the governing board of a school district to allow pupils whom the district has determined would benefit from advanced scholastic or vocational work to attend community college as special part-time or full-time students, subject to parental permission.
(SB554) authorizes the governing board of a school district overseeing an adult education program or the governing board of a community college district overseeing a noncredit program to authorize a student pursuing a high school diploma or a high school equivalency certificate to enroll as a special part-time student at a community college, as provided.
This bill will allow students enrolled in adult education or a noncredit program pursuing a high school diploma or equivalent (certificate) to attend college at the same time.
CCCApply needs to be updated to identify these students and capture their enrollment status (SB15) and their education level (SB11).
What are the changes that need to be implemented in CCCApply?
To comply with the new bill, the CCCApply Standard and Noncredit applications need to identify these students* and capture their enrollment status (SB15) and their education level (SB11), as well as several other question changes and validity checks. All changes will be made to the Education page.
User Interface changes:
College Enrollment Status
Add a new response option to the Enrollment Status question, "Enrolling in adult school and college at the same time"
Add a corresponding value to the <enroll_status> data field for the new response option
High School Education Level
Add a new response option to the High School Education Level question, "Will be enrolled in adult school and college at the same time"
Last High School Attended
Revise the question label from Last High School Attended to Last School Attended
Change the question format from a radio-button field to a drop-down menu, and
Add a new response option, "I attended an adult school"
Data field, logic, and validation changes:
In addition to user interface changes, these and several other dependent fields on the Education page will need to be updated to correspond with the new response options.
What other dependencies are there?
Ensure the School Finder includes California and national adult education, noncredit, and continuing education schools with corresponding CDS/CEEB codes;
Ensure the HS Transcript Information section does not display for Adult School Special Admits
Note |
---|
(Per decision made by Jennifer & Jane in October 2020, the HSTI questions WILL display for this population - seeking college feedback.) |
Notes
The High School Finder includes national adult schools and continuing ed schools.
Adult School Special Admits will NOT see the High School Transcript Information questions (MM)
Release Schedule
September Release 6.8.0
SB554 takes affect on July 1, 2020. According to Raul A. and Devin Rodriguez, these changes should be implemented as soon as possible; however, based on current CCCApply release schedule, they are aware that these may not be able to be deployed until the next major CCCApply release (6.8.0) tentatively scheduled for November 2020.
General Questions
Who are Adult Special Admit students?
Do they have to be a specific age? No
Can you be an adult school special admit and have attended a college before? Yes
How are adult special admit students getting to the Application? TBD
Do adult special admit students KNOW that they are adult special admits? Yes - must be vetted and authorized before eligibility and fees can be waived.
What are Adult schools? Are they the same as Continuation Schools?
How many different types of schools fit this category?
Continuing Education Schools
Adult Education Schools
Noncredit Programs?
Noncredit Students?
Noncredit Students
How does this new law affect or pertain to noncredit students? It encompasses NC students
Do these changes pertain to both Standard (domestic) and Noncredit students? Yes
If yes, should every proposed change be implemented in the Noncredit Application? Yes
Need Decisions for these requirements
Language / onscreen text decisions
Confirm the exact language to display for the new "Adult School Special Admit" response option in the Standard application (NOTE: The end-user language does not have to be the language that is reported to MIS).
Enrollment Status (SB11): What language should be displayed to the student in the new response option? (Language should not be too long, and should be clear and unambiguous.)
Enrolling in adult school and authorized as a special part-time college student
Enrolling in adult school and authorized to enroll in college at the same time
Enrolling in adult school and college at the same time"
High School Education Level question (SB15): What language should be displayed to the student for this new option? (Same as above, doesn't have to match MIS language as long as it maps correctly).
Will be enrolled in adult school and authorized as a special part-time college student
Will be enrolled in adult school and authorized to enroll in college at the same time
Adult school student also authorized to enroll in college
Enrolled in adult school and college at the same time
(note: Adult Education Special Admit Student = 21000)
Display conditions & field validation
For K12 Special Admits, the response option "Enrolling in high school or lower grade and college at the same time" does NOT appear if the user is 22 years or older (per SB11).
Minors: Should minors see the new response option? Is there an age limit for Adult Special Admits? (No age limit enforced in the first release)
constrain responses between enroll status and HS ed level Yes
Changes to Application Data Fields
How do these changes affect the other data fields on the Education page?
Description | Data Field | Are changes required? | Changes & Supporting Actions |
---|---|---|---|
College Enrollment Status (SB15) | <enroll_status> | Yes |
|
HS Education Level (SB11) | <hs_edu_level> | Yes |
|
HS Completion Date | <hs_comp_date> | Yes |
|
Attended CA HS 3 Years | <cahs_3year> | No |
|
Graduated CA HS | <cahs_graduated> | No |
|
Last High School Attended | <hs_attendance> | Yes |
|
School Finder High School Name & City | <hs_name> | Yes |
|
High School Country | <hs_country> | No | N/A - No changes needed |
HS CDS Code | <hs_cds> | No | N/A - Adult schools are included in the CDE Schools list. No action needed. |
Full HS CDS Code | <full_hs_cds> | No | No action needed. Adult schools are included in the CDE school list.
|
HS Not Listed | <hs_not_listed> | No | N/A |
HS Transcript Info Section | <highest_grade_completed> | Yes |
|
|
|
Notes:
Relates to SB11.
Note: If student is 22 years or older at <RDD> they are prohibited from enrolling in high school or lower grade in California. Steering Committee approved request to remove the response option, “Will be enrolled in high school (or lower grade) and college at the same time” from the drop down menu to minimize errors in classification.
education table
Data Element:
education: hs_edu_level
High School Education Level
Data Element:
hs_edu_level
Description:
Applicant’s response to High School Education Level question
Format, Length:
bpchar, 1
Values:
4 = Passed a high school equivalency test and received a certificate of high school equivalency
5 = Received a Certificate of California High School Proficiency
6 = Received a diploma/certificate of graduation from a Foreign secondary school
1 = Will be enrolled
| |||
College Education Level | <higher_edu_level> | Yes |
Display if "College Enrollment Status" <enroll_status> is: |
Higher Ed Completion Date | <higher_comp_date> | No | N/A |
Highest Education Level | <highest_ed_level> | TBD |
|
College Degree Type | <degree_type> | No | N/A |
Number of colleges attended | <college_count> | Yes |
Display the Colleges Attended section if "College Enrollment Status" <enroll_status> is: |
2 = Currently enrolled in adult school
0 = Not a graduate of, and no longer enrolled in high school
Allows Null:
No
Default:
None
Usage:
Notes:
SB11, SB15
Xap Field:
highSchoolEdLevel
Revision Log:
~~
Question Text:
High School Education Level as of <RDD, or ‘July 1, RDDyear’ if RDDmonth is May or June> [menu]
Conditions:
Always
Additional Text: If a student is applying for a term that starts in May or June, then the College Enrollment Status and the High School Education labels have "as of 7/1/<RDD year>" listed.
Response Options:
4 = Passed a high school equivalency test and received a certificate of high school equivalency
5 = Received a Certificate of California High School Proficiency
6 = Received a diploma/certificate of graduation from a Foreign secondary school
1 = Will be enrolled in high school (or lower grade) and college at the same time
2 = Currently enrolled in adult school
0 = Not a graduate of, and no longer enrolled in high school
Help
Select the High School Education Level you will have attained when you enroll.
Field Error Check:
None
Page Error Check:
Required selection; else error message, “You must select your High School Education Level.”
If (RDD minus <birthdate>) => 22 years, then do not display the option “1 = Will be enrolled in high school (or lower grade) and college at the same time”.
If High School Education Level is ‘Will be enrolled in high school (or lower grade) and college at the same time’, then College Enrollment Status must be ‘Enrolling in high school (or lower grade) and college at the same time’; else error message, “Your responses to the Enrollment Status and High School Education Level questions are contradictory. Please fix one or the other.”
If High School Education Level is “Enrolled in high school (or lower grades) and college at the same time”, then Higher Education Level cannot be “Received an associate degree” or “Received a bachelor’s degree or higher”; else error message, “Your responses to the High School Education Level and College Education Level questions are contradictory. Please fix one or the other.”
Notes:
Relates to SB11.
Note: If student is 22 years or older at <RDD> they are prohibited from enrolling in high school or lower grade in California. Steering Committee approved request to remove the response option, “Will be enrolled in high school (or lower grade) and college at the same time” from the drop down menu to minimize errors in classification.
education table
Data Element:
education: hs_edu_level
Other Data Field Considerations
MIS recently announced the changes they'll be implementing to comply with SB554 (see
Add a new value to the College Enrollment Status question in CCCApply to represent students who are concurrently enrolling in an Adult school and college.
Work with MIS to determine what the response option value should be for MIS reporting purposes
Talk to Apply dev team to determine restrictions / validity checks for response option value
Work on expanding the CDE schools subscription to include California adult schools ( https://www.cde.ca.gov/sp/ae/ds/ )
Maintain the HS Ed level value (review validity checks for current Special Admits - i.e., must select I attended Adult school
Ensure Adult Special Admits can report HS Trans Info, College Info,
Update the "Last High School Attended" question - this needs to be revised to a MENU with drop down options
Add option for MS - and if selected, display the input fields that appear for "My school is not on the list"
Add option for Adult / Continuation schools - display the input fields that appear for "My school is not on the list"
." | |||
College Country | <co1-4_country> | No | N/A |
College Finder | <col1-4_name> | No | N/A |
College State College_city | <col1_state> <col1_city> | No | N/A |
College CDS Code | <col1_cds> | No | N/A |
College Not Listed | <col1_not_listed> | No | N/A |
The specifications below were provided by Todd Hoig at the CO (see email link below).
SB11
MIS Integrity Checks:
If Student Education Status (SB11) is coded as 7YYYY, 7XXXX, 8YYYY, 8XXXX, (indicating a degree), then SB15 must not be coded as “1” (first-time student).
If Student Education Status (SB11) is coded as 10000 (special admit K-12), then this field must be coded as “Y”.
If Student Education Status (SB11) is coded as 21000 (Adult Education Special Admit student), then this field must be coded as “Y”.
Data Quality Check:
(SB15) Enrollment status for CREDIT students must have: At least 50% coded “5” (continuing). 10% or less coded “X” (uncollected / unreported / unknown).
SB15
Coding
1,2,3,5,Y,X
Meaning
First-Time Student = 1 A Student enrolled in college for the first time after High School. The first time a student enrolls in a primary term, this element should be coded as '1', even if the student was previously enrolled in a summer or winter intersession. For example, if a student enrolls at the college for the first time during a summer term and subsequently enrolls during a fall term, the student should be coded as '1' for both terms.
First-Time Transfer Student = 2 A student enrolled at the reporting college for the first time and who transferred from another institution of higher education.
Returning Student = 3 A student enrolled at the reporting college after an absence of one or more primary terms.
Continuing Student = 5 A student enrolled in the current session and was enrolled in the previous regular session.
Not Applicable Y A Special Admit student (see Student Education Status SB11).
Uncollected / Unreported= X Uncollected / Unreported / Unknown
This element may be coded with "X" if a student is enrolled in only noncredit courses.
Change History:
Revision: Summer 2020 Updated meaning for code “Y” and referential edits related to new SB11 value ‘21000’ (Adult Education Special Admit student)
Additional Background Info & Feedback from Colleges
Email Dual Enrollment students enrolling in non-degree applicable courses for DSPS_.pdf
/wiki/spaces/PD/pages/97943858
Email discussion on the CCC-ADMISSIONS listserv - Feb 2020
Expand |
---|
Hello Folks, During a meeting last week, a question came up regarding dual enrollment students utilizing DSPS services. Currently, the DSPS department has students enroll in a non-degree applicable course (EA-907), which allows the student to schedule meetings in the DSPS office throughout the semester to complete learning disability testing. Current policy does not allow dual enrollment students to enroll in non-degree applicable, or non-college level courses. Since the EA-907 course is not degree-applicable, my first thought is we shouldn’t allow dual enrollment students to enroll. However, this course is used as a means of providing DSPS services to students. Education code 48800 states the “school district may determine which pupils would benefit from advanced scholastic or vocational work.” The term “advanced scholastic” is what concerns me as the non-degree applicable course would not fit into this category. That being said, can students who are enrolled |
with DSPS, and who are dual enrollment, enroll in a non-degree applicable course if the course is used to assess DSPS needs? Hi Larry, This is an interesting question. We allow high school students to take non credit classes (there’s ed code that supports this but I can’t lay my hands on it at the moment). We do NOT allow high school students to take non transferable credit courses based on ed code. And our AEC (Accessible Education Center aka DSPS) does not allow high school students to participate in AEC classes because the thought is that they are receiving services/learning evaluation from their primary high school. AEC would help the high school students receive accommodations in any college classes they were taking, based on the IEP from the student’s High school. The premise of college classes not “supplanting” what is available to high school students through their high schools is the guiding force for us. Candice Whitney, M.Ed., M.A. Registrar/Director of Admissions & Records Candice Et Al, Thank you all for the feedback. |
Linda Vann from the CCCO replied directly to me with some of the same information regarding the students receiving those services at the high school. Below is a copy of what I sent to her in my response, which may muddy the waters, but also help clarify my question. Let me muddy the waters a little more by altering the scenario. New legislation allows students attending an Adult School enrolled in a program leading toward a high school diploma or certificate of proficiency, to enroll in courses at the college as a dual enrollment student. Thus, these students would not be charged enrollment or non-resident fees, which is a big deal since a lot of our adult learners may be undocumented. This is actually where the question came from. Can an adult learner, who is attending courses as a dual enrollment student, enroll in a non-degree applicable course if it is used for LD testing? In this scenario, the student may not have testing options at the high school because they are not enrolled in a high school, and as such, may not have an IEP or 504 plan. However, since they are admitted to the college as a dual enrolled student, they must abide by all requirements of the dual enrollment program. This is why I posed the question a little more generic because it could be an issue for high school students, but the original scenario that prompted the question was regarding adult learners attending an adult school as dual enrollment. Now that I’ve muddied the waters a bit more, do you have any thoughts or suggestions? Hello, Here is an update for you. On SB 554, we are currently working with MIS on an update to identifier SB 11, in order to track adult students. In addition, we are working with CCCApply with regards to the blocker that is currently in place that does not allow a special admit student to be over the age of 22. Once we have these issues addressed a guidance memo will be released. Regarding AB 1729, legal is currently working on a legal opinion for dual enrollment and we are in discussion about what the content will include. We hope to have the legal opinion by the end of the month and then can issue the guidance. Best regards, |
Linda Vann, MBA DSPS Specialist/Region A Programmatic Support |
Z = Enrolling in adult school and authorized to enroll in college at the same time
MIS DED Change Information
/wiki/spaces/PD/pages/97943858
< from email thread attached between Todd Hoig, MIS, and Raul Arambula, CCCCO>
Expand | ||||||||||||||||||||||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
FW_ SB 554 MIS Changes Discussion.pdf Hi Raul, I believe we can amend our SB11 STUDENT-EDUCATION-STATUS specification to allow districts to report adult education students enrolled as special part-time students as allowed by SB 554. We currently allow districts to report education status for students who are not high school graduates as “Not a graduate of, and no longer enrolled in high school”, “Special Admit student currently enrolled in K-12”, or “Currently enrolled in adult school”. If we need to be able to differentiate students who are in adult education programs and participating in special admit as provided by SB 554 from those students who are in adult education programs and enrolled in community college but not as special admit students, we can add a new code for SB11, such as “Currently enrolled in adult school and authorized as a special part-time community college student” For example, the current SB11 STUDENT-EDUCATION-STATUS coding specification for non-high school graduates…
would become… Not A High School Graduate
|
Do we need to continue to allow reporting for adult education students who are not authorized as special admit students under SB 554? Thanks, Todd Hoig Director of Management Information Systems Digital Innovation & Infrastructure |
O (916) 445-8505 California Community Colleges Chancellor’s Office 1102 Q Street, Sacramento, California 95811 |
College
Change Specifications
TBD
Data Element Changes (Aligns to MIS DED Reporting Changes)
Current Data Element Specifications
College Enrollment Status | |
Data Element: | enroll_status |
---|---|
Description: | Applicant’s response to College Enrollment Status question |
Format, Length: | bpchar, 1 |
Values: | 1 = First-time student in college (after leaving high school) 2 = Transfer student from another college 3 = Returning student to this college after absent for a main term Y = Enrolling in high school (or lower grade) and college at the same time |
Allows Null: | No |
Default: | None |
Usage: | Correlates to MIS SB15 |
Notes: | education table |
Revision Log: | March 2019 |
Question Text: | As of <RDD>, I will have the following college enrollment status: [menu] |
Conditions: | Always |
Additional Text: | If a student is applying for a term that starts in May or June, then the College Enrollment Status and the High School Education labels have "as of 7/1/<RDD year>" listed. |
Response Options: | 1 = First-time student in college (after leaving high school) 2 = First time at this college; have attended another college 3 = Returning student to this college after absent for a main term Y = Enrolling in high school (or lower grade) and college at the same time |
Help: | Select the response that best indicates your college enrollment status on <date> |
Field Error Check: | None |
Page Error Check: | Required selection; else error message, “You must select your College Enrollment Status.” |
If (RDD minus <birthdate>) => 22 years, then do not display the response option “Y = Enrolling in high school (or lower grade) and college at the same time”. Cannot be “First-time student in college” if college degree is indicated in “Higher education level” field; else error message, “You cannot have a College Enrollment Status of ‘First-time student in college’ if you have received an associate or bachelor’s degree.” If College Enrollment Status is “Enrolling in high school (or lower grades) and college at the same time”, then High School Education Level must be “Enrolled in college and high school (or lower grades) at the same time”; else error message, “Answers to College Enrollment Status and High School Education Level do not agree: please fix one or the other.” If College Enrollment Status is “Enrolling in high school (or lower grades) and college at the same time” and data is present in Colleges Attended section, then applicant is prompted to confirm or correct the responses: “Your College Enrollment Status and number of colleges attended indicate that you have previously attended college while in high school (or lower grades). If this is true, please check the confirmation box below. If it is not true, please correct your responses as necessary.” “I confirm that I previously attended college while in high school or lower grades.” | |
Notes: | Correlates to MIS SB15. Note: Per SB11, If student is 22 years or older at <RDD> they are prohibited from enrolling in high school or lower grade in California. Steering Committee approved request to remove the response option, “Enrolling in high school (or lower grade) and college at the same time” from the drop down menu to minimize errors in classification. In June 2019 – added skip logic to hide the College Education Level and Colleges Attended section if the college enrollment status is “First time in college (after leaving high school)”. |
Data Element: | education: enroll_status |
High School Education Level
CHANGESData Element: | hs_edu_level |
Description: | Applicant’s response to High School Education Level question |
Format, Length: | bpchar, 1 |
Values: | 3 = Received high school diploma from U.S. school |
Allows Null: | No |
Default: | None |
Usage: | |
Notes: | SB11, SB15 |
Xap Field: | highSchoolEdLevel |
Revision Log:
Question Text: | High School Education Level as of <RDD, or ‘July |
Conditions:
Always
1, RDDyear’ if RDDmonth is May or June> [menu] | |
Conditions: | Always |
Response Options: |
|
Help | Select the High School Education Level you will have attained when you enroll. |
Field Error Check: | None |
Page Error Check: | Required selection; else error message, “You must select your High School Education Level.” If (RDD minus <birthdate>) => 22 years, then do not display the option “1 = Will be enrolled in high school (or lower grade) and college at the same time”. If High School Education Level is ‘Will be enrolled in high school (or lower grade) and college at the same time’, then College Enrollment Status must be ‘Enrolling in high school (or lower grade) and college at |
the same time’; else error message, “Your responses to the Enrollment Status and High School Education Level questions are contradictory. Please fix one or the other.” If High School Education Level is |
“Enrolled in high school (or lower |
grades) and college at the same |
time”, then |
Higher Education Level cannot be “Received an associate degree” or “Received a bachelor’s degree or higher”; else error message, “Your responses to the |
High School Education Level and College Education Level questions are contradictory. Please fix one or the other.” | |
Notes: | Relates to SB11. |
Note: If student is 22 years or older at <RDD> they are prohibited from enrolling in high school or lower grade in California. Steering Committee approved request to remove the response option, “Will be enrolled in high school (or lower |
grade) and college at the same time” |
Notes:
Relates to SB11.
Note: If student is 22 years or older at <RDD> they are prohibited from enrolling in high school or lower grade in California. Steering Committee approved request to remove the response option, “Will be enrolledfrom the drop down menu to minimize errors in classification. education table |
For example, the current SB11 STUDENT-EDUCATION-STATUS coding specification for non-high school graduates…
Not A High School Graduate | |
00000 | Not a graduate of, and no longer enrolled in high school |
10000 | Special Admit student currently enrolled in K-12 |
20000 | Currently enrolled in adult school |
would become…
Not A High School Graduate
MIS | MIS Values | CCCApply <hs_edu_level> response options | CCCApply Conditions / Logic |
---|---|---|---|
00000 | Not a graduate of, and no longer enrolled in high school | ||
10000 | Special Admit student currently enrolled in K-12 | Enrolling in high school (or lower grade) and college at the same |
time | Only displays if applicant is under 22 yro at RDD | ||
20000 | Currently enrolled in adult school | ||
21000 | Currently enrolled in adult school and authorized as a special part-time community college student | TBD |
Tracked Changes/Edits to Data Elements
College Enrollment Status | |
Data Element: | enroll_status |
---|---|
Description: | Applicant’s response to College Enrollment Status question |
Format, Length: | bpchar, 1 |
Values: | 1 = First-time student in college (after leaving high school) 2 = Transfer student from another college 3 = Returning student to this college after absent for a main term Y = Enrolling in high school (or lower grade) and college at the same time |
Z = Enrolling in adult school and authorized to enroll in college at the same time | |
Allows Null: | No |
Default: | None |
Usage: | Correlates to MIS SB15 |
Notes: | education table |
Revision Log: | July 2020 |
Question Text: | As of <RDD>, I will have the following college enrollment status: [menu] |
Conditions: | Always |
Additional Text: | If a student is applying for a term that starts in May or June, then the College Enrollment Status and the High School Education labels have "as of 7/1/<RDD year>" listed. |
Response Options: | 1 = First-time student in college (after leaving high school) 2 = First time at this college; have attended another college 3 = Returning student to this college after absent for a main term Y = Enrolling in high school (or lower grade) and college at the same time |
Z = Enrolling in adult school |
and authorized to enroll in college at the same time | |
Help: | Select the response that best indicates your college enrollment status on <date> |
Field Error Check: | None |
Page Error Check: | Required selection; else error message, “You must select your College Enrollment Status.” |
If (RDD minus <birthdate>) => 22 years, then do not display the response option “Y = Enrolling in high school (or lower grade) and college at the same time”. Cannot be “First-time student in college” if college degree is indicated in “Higher education level” field; else error message, “You cannot have a College Enrollment Status of ‘First-time student in college’ if you have received an associate or bachelor’s degree.” If College Enrollment Status is “Enrolling in high school (or lower grades) and college at the same time”, then High School Education Level must be “Enrolled in college and high school (or lower grades) at the same time”; else error message, “Answers to College Enrollment Status and High School Education Level do not agree |
: please fix one or the other.”
| |
Notes: | Correlates to MIS SB15. Note: Per SB11, If student is 22 years or older at <RDD> they are prohibited from enrolling in high school or lower grade in California. Steering Committee approved request to remove the response option, “Enrolling in high school (or lower |
“I confirm that I previously attended college while in high school or lower grades.”
Notes:
Correlates to MIS SB15.
Note: Per SB11, If student is 22 years or older at <RDD> they are prohibited from enrolling in high school or lower grade in California. Steering Committee approved request to remove the response option, “Enrollinggrade) and college at the same time” from the drop down menu to minimize errors in classification. In June 2019 – added skip logic to hide the College Education Level and Colleges Attended section if the college enrollment status is “First time in college (after leaving high school)”. | |
Data Element: | education: enroll_status |
High School Education Level
Data Element: | hs_edu_level |
Description: | Applicant’s response to High School Education Level question |
Format, Length: | bpchar, 1 |
Values: | 3 = Received high school diploma from U.S. school |
In June 2019 – added skip logic to hide the College Education Level and Colleges Attended section if the college enrollment status is “First time in college (after leaving high school)”.
Data Element:
education: enroll_status
High School Education Level CHANGES
Data Element:
hs_edu_level
Description:
Applicant’s response to High School Education Level question
Format, Length:
bpchar, 1
time 7 = Will be enrolled in adult school and authorized to enroll in college at the same time | |
Allows Null: | No |
Default: | None |
Usage: | |
Notes: | SB11, SB15 |
Xap Field: | highSchoolEdLevel |
Question Text: | High School Education Level as of <RDD, or ‘July 1, RDDyear’ if RDDmonth is May or June> [menu] |
Conditions: | Always |
Response Options: |
|
0 = Not a graduate of, and no longer enrolled in high school
7 = Will be enrolled in adult school and college at the same time.
Allows Null:
No
Default:
None
Usage:
Notes:
SB11, SB15
Xap Field:
highSchoolEdLevel
Revision Log:
~~
Question Text:
High School Education Level as of <RDD, or ‘July 1, RDDyear’ if RDDmonth is May or June> [menu]
Conditions:
Always
Additional Text: If a student is applying for a term that starts in May or June, then the College Enrollment Status and the High School Education labels have "as of 7/1/<RDD year>" listed.
Response Options:
4 = Passed a high school equivalency test and received a certificate of high school equivalency
5 = Received a Certificate of California High School Proficiency
6 = Received a diploma/certificate of graduation from a Foreign secondary school
1
enrolled in adult school 7 = Will be enrolled in adult school and authorized to enroll in college at the same time | |
Help | Select the High School Education Level you will have attained when you enroll. |
Field Error Check: | None |
Page Error Check: | Required selection; else error message, “You must select your High School Education Level.” If (RDD minus <birthdate>) => 22 years, then do not display the option “1 = Will be enrolled in high school (or lower grade) and college at the same |
2 = Currently enrolled in adult school
0 = Not a graduate of, and no longer enrolled in high school
Help
Select the High School Education Level you will have attained when you enroll.
Field Error Check:
None
Page Error Check:
Required selection; else error message, “You must select your High School Education Level.”
If (RDD minus <birthdate>) => 22 years, then do not display the option “1 = Will be enrolledtime”. If High School Education Level is ‘Will be enrolled in high school (or lower grade) and college at the same time’, then College Enrollment Status must be ‘Enrolling in high school (or lower grade) and college at the same time’; else error message, “Your responses to the Enrollment Status and High School Education Level questions are contradictory. Please fix one or the other.” If High School Education Level is “Enrolled in high school (or lower |
grades) and college at the same time”, then Higher Education Level cannot be “Received an associate degree” or “Received a bachelor’s degree or higher”; else error message, “Your responses to the High School Education Level and College Education Level questions are contradictory. Please fix one or the other.” | |
Notes: | Relates to SB11. Note: If student is 22 years or older at <RDD> they are prohibited from enrolling in high school or lower grade in California. Steering Committee approved request to remove the response option, “Will be enrolled in high school (or lower grade) and college at the same |
If High School Education Level is “Enrolled in high school (or lower grades) and college at the same time”, then Higher Education Level cannot be “Received an associate degree” or “Received a bachelor’s degree or higher”; else error message, “Your responses to the High School Education Level and College Education Level questions are contradictory. Please fix one or the other.”
Notes:
Relates to SB11.
Note: If student is 22 years or older at <RDD> they are prohibited from enrolling in high school or lower grade in California. Steering Committee approved request to remove the response option, “Will be enrolled in high school (or lower grade) and college at the same time” from the drop down menu to minimize errors in classification.
education tabletime” from the drop down menu to minimize errors in classification. education table |
Coding Meaning
The year in which the degree or status was achieved is entered in the last four positions
.
Not A High School Graduate
00000 Not a graduate of, and no longer enrolled in high school.
10000 Special Admit student currently enrolled in K-12.
20000 Currently enrolled in adult school.
21000 Adult School Special Admit student
.
High School Graduate Without A College Degree
"YYYY”= year received diploma or certificate
3YYYY Received High School Diploma.
4YYYY Passed the GED, or received a High School Certificate of Equivalency / Completion / Completion.
5YYYY Received a California High School Proficiency Certificate.
6YYYY Foreign Secondary School Diploma/Certificate of Graduation. College Degree “YYYY” = year received degree
7YYYY Received an Associate Degree.
8YYYY Received a Bachelor degree or higher.
Unknown XXXXX Unknown / unreported
.
If only the year is unknown, enter the appropriate value for the highest educational status attained followed by "XXXX".