Request No.
2022-10
Date of Request
6/30/2022
Requester
Olivia Alvarado - LACCD
Application(s)
Standard / Noncredit
Section / Page
Residency
Advisory Group Review Date
TBD
Proposed Change to Data or Delivery
TBD
Proposed Change to Residency Logic
TBD
Table of Contents |
---|
Problems / Issues
Residence classification of “High School or Lower Grade” students in CCCApply.Issue: The CCCApply residency algorithm uses the responses from data elements cahs_graduated and cahs_3year to determine stay and intent.
Education
Question
Data Element
Graduated From CA High School
Did you receive your diploma, GED, or certificate in California?
cahs_graduated
Attended CA High School For 3 Years
Have you attended high school in California for three or more years?
cahs_3year
K-8 and 9-12 students are not asked the two questions above therefore, are inaccurately classified as residency B2 (requirements possibly met) and assigned flag 03 by the residency algorithm.
Residency Area
B (Stay and Intent)
Evaluation Statement
Is the applicant under 19 as of RDD with last high school out-of-state?
Data Elements Logic
RDD minus19 years > personal_info: birthdate AND education: hs_state != CA
Integrity Flag 03
State of last high school attended is not California and student is under 19
2. Minors are not eligible for Adult School based on their age. Status value Z = Adult school student in high school diploma or equivalency should not display as an enrollment status option.
Q: If a K-8th student is a US citizen and has lived in CA for more than 2 years thus a CA resident and the parents are undocumented thus foreign residents would the student still be flagged as non-resident?
A: Yes. The residency classification of the parent or guardian is used when determining the status of a minor.
Proposed Solution
Q: [Should the following logic be implemented]? Use RDD minus 19 years logic to determine if the applicant is a minor then default the enroll_status value to “Y = Enrolling in high school (or lower grade) and college at the same time”.
A. This would make an assumption that the minor has not graduated from hs or equivalent. (per
Q: [Should] The residency calculation needs to be enhanced to use the parent/guardian residency-related responses when an applicant is a under age 19 and dependent on a parent/guardian”.
A: The residency determination calculation already DOES use the parent or guardian’s residency classification IF the student is a Dependent.
Q: [Should the wording be changed]? Change the wording of the hs_edu_level question:
A: TBD - The question is This change would require additional response options and should not be necessary. If the
Proposed:
Change the question text below from
To:
Title
High School Education
High School Education (or lower grade)
Question
High school education level as of RDD
High school education level (or lower grade) as of RDD
Help
Select the High School Education Level you will have attained when you enroll.
Select the High School Education Level (or lower grade) you will have attained when you enroll.
Solution References
Title 5: Residence Classification
Student Enrollment Types & Classifications. (excepts from the SAAM)
CCCApply Standard & Noncredit Application Data Dictionary
SB03 - Student Birthdate (mentions validation for SB11)
SB11 - Education Status (HS Ed - Highest Ed Level)
SB12 - Last High School Attended
Dual Enrollment - Legal Opinion 16-02
Article 1. Admission of Students. (DIVISION 7. COMMUNITY COLLEGES [70900 - 88933]; PART 47. STUDENTS [76000 - 76407]; CHAPTER 1. General Provisions [76000 - 76143]
ARTICLE 3. High School Equivalency Certificates [51420 - 51427]
ARTICLE 7. Advanced Scholastic and Vocational Training Program [52620 - 52621]. ( CHAPTER 10. Adult Schools [52500 - 52621] - notes that Special Admits (K12 or Adult program) has burden of proof / permission to attend.
ARTICLE 11. Miscellaneous Provisions [68130 - 68134]
Additional Questions:
AB 1096 - Is this a law that will affect CCCApply? Removing the term “alien” from all
Dependencies, Risks and/or Impacts
Question
Yes
No
Which data field(s)?
What/How?
Would this change affect an existing question on or related to the Standard / Noncredit Application?
Would this change affect an existing data field on or related to the Standard / Noncredit Application?
Would this change affect an existing question or data field on or related to the International Application? Promise Grant Application?
Would this change affect an existing question or data field on or related to the CC Promise Grant Application?
Would the student account system (OpenCCC) be affected by this change?
Does the change pertain to a new or existing MIS reporting requirement?
Does this change pertain to any other state, local or federal regulations or requirements?
Would this change affect existing the Standard residency logic?
Would this change affect other questions or data fields (downstream impacts)?
Would this change impact the student user experience?
Would this change impact college or district processes?
Would this change impact the college or district’s data delivery process (SuperGlue or Download Client)?
What other applications or web services, if any, would be impacted by this change?
Other downstream impacts to applications or services
Other dependencies?
Other implementation considerations?
Supporting Documentation
Description
File Type
URL
Notes
From: Regalado, Betsy A <RegalaBA@laccd.edu>
Sent: Monday, July 11, 2022 9:52 AM
To: Salazar, Anna L <SALAZAAL@LAHC.edu>; Alvarado, Olivia <ALVARAO@EMAIL.LACCD.EDU>; Staff Support CCC Tech Center <staffsupportccctc+id750400@openccc.zendesk.com>
Cc: Rick Snodgrass <rsnodgrass@ccctechcenter.org>; Jane Linder <jlinder@ccctechcenter.org>; Jennifer Coleman <jcoleman@ccctechcenter.org>
Subject: RE: MIS 740 LACCD - Standard Application Enhancement - Residency Calculation for Minor Applicants
Yes, minors are assigned the residency of the parent.
Kind regards,
Betsy A. Regalado
Associate Vice Chancellor
Educational Programs and Institutional Effectiveness
Los Angeles Community College District
770 Wilshire Boulevard, Los Angeles, CA 90017
Office: 213-891-2204
regalaba@laccd.edu
CITY / EAST / HARBOR / MISSION / PIERCE / SOUTHWEST / TRADE-TECH / VALLEY / WEST
From: Salazar, Anna L
Sent: Sunday, July 10, 2022 3:36 PM
To: Alvarado, Olivia <ALVARAO@EMAIL.LACCD.EDU>; Staff Support CCC Tech Center <staffsupportccctc+id750400@openccc.zendesk.com>
Cc: Rick Snodgrass <rsnodgrass@ccctechcenter.org>; Regalado, Betsy A <RegalaBA@laccd.edu>; Jane Linder <jlinder@ccctechcenter.org>; Jennifer Coleman <jcoleman@ccctechcenter.org>
Subject: RE: MIS 740 LACCD - Standard Application Enhancement - Residency Calculation for Minor Applicants
Olivia I have a question if the K-8th student is a US citizen and has lived in CA for more than 2 years thus a CA resident and the parents are undocumented thus foreign residents would the student still be flagged as non-resident?
Anna Salazar
Acting Dean of Student Services
Los Angeles Harbor College
1111 Figueroa Place
Wilmington, CA 90744
Direct Line: 310 233-4043 | Email: salazaal@lahc.edu
From: Alvarado, Olivia <ALVARAO@EMAIL.LACCD.EDU>
Sent: Friday, July 1, 2022 10:03 AM
To: Staff Support CCC Tech Center <staffsupportccctc+id750400@openccc.zendesk.com>
Cc: Rick Snodgrass <rsnodgrass@ccctechcenter.org>; Regalado, Betsy A <RegalaBA@laccd.edu>; Salazar, Anna L <SALAZAAL@LAHC.edu>; Jane Linder <jlinder@ccctechcenter.org>; Jennifer Coleman <jcoleman@ccctechcenter.org>
Subject: RE: MIS 740 LACCD - Standard Application Enhancement - Residency Calculation for Minor Applicants
Hello Everyone,
I took a look at this again and revised the enhancement request. I hope it is clearer. Let me know if you have any questions.
Zendesk #: 750400
JIRA Ticket #: SSS-494
Date of Request
06/08/2022 (Revised 07/01/2022)
Requester
Anna Salazar, Acting Dean of Student Services, LA Harbor College
Betsy Regalado, Associate Vice Chancellor, LA Community College District
Application(s)
Standard
Section / Page
Education and Residency Algorithm
Problem / Issue
The CCCApply residency algorithm uses the responses from data elements cahs_graduated and cahs_3year to determine stay and intent.
Education
Question
Data Element
Graduated From CA High School
Did you receive your diploma, GED, or certificate in California?
cahs_graduated
Attended CA High School For 3 Years
Have you attended high school in California for three or more years?
cahs_3year
K-8 and 9-12 students are not asked the two questions above therefore, are inaccurately classified as residency B2 (requirements possibly met) and assigned flag 03 by the residency algorithm.
Residency Area
B (Stay and Intent)
Evaluation Statement
Is the applicant under 19 as of RDD with last high school out-of-state?
Data Elements Logic
RDD minus19 years > personal_info: birthdate AND education: hs_state != CA
Minors are not eligible for Adult School based on their age. Status value Z = Adult school student in high school diploma or equivalency should not display as an enrollment status option.
Proposed Solution
<![if !supportLists]>1. <![endif]>Use RDD minus 19 years logic to determine if the applicant is a minor then default the enroll_status value to “Y = Enrolling in high school (or lower grade) and college at the same time”.
<![if !supportLists]>2. <![endif]>The residency calculation needs to be enhanced to use the parent/guardian residency-related responses when an applicant is a under age 19 and dependent on a parent/guardian”.
<![if !supportLists]>3. <![endif]>Change the wording of the hs_edu_level question:
From
Title
High School Education
Question
High school education level as of RDD
Help
Select the High School Education Level you will have attained when you enroll.
To
Title
High School Education (or lower grade)
Question
High school education level (or lower grade) as of RDD
Help
Select the High School Education Level (or lower grade) you will have attained when you enroll.
<![if !supportLists]>4. <![endif]>Change the wording of value 1 from the hs_attendance question:
From
Question
Current or Most Recent High School Attended
Values
1 = I attended high school.
To
Question
Current or Most Recent High School Attended
Value
1 = I am attending / attended high school.
Thank you,
Olivia Alvarado
ERP Functional Business Analyst (SIS)
Information Technology – Educational Service Center
Los Angeles Community College District
770 Wilshire Boulevard, Los Angeles, CA 90017
Office: 213-891-2157 e-Mail: alvarao@laccd.edu
SIS Admissions Site: https://studentlaccd.sharepoint.com/sites/laccd/offices/OIT/SIS/Admissions
SIS A&R Mentors: SISARMentors@email.laccd.edu
CCC Tech Center Support: staffsupportccctc@openccc.zendesk.com
SIS Admissions Support: ESCAdmissionSupport@laccd.edu
CITY / EAST / HARBOR / MISSION / PIERCE / SOUTHWEST / TRADE-TECH / VALLEY / WEST
From: Alvarado, Olivia
Sent: Tuesday, June 28, 2022 2:23 PM
To: Staff Support CCC Tech Center <staffsupportccctc+id750400@openccc.zendesk.com>
Cc: Rick Snodgrass <rsnodgrass@ccctechcenter.org>; Regalado, Betsy A <RegalaBA@laccd.edu>; Salazar, Anna L <SALAZAAL@LAHC.edu>
Subject: RE: MIS 740 LACCD - Standard Application Enhancement - Residency Calculation for Minor Applicants
Thank you Kasey.
Thank you,
Olivia Alvarado
ERP Functional Business Analyst (SIS)
Information Technology – Educational Service Center
Los Angeles Community College District
770 Wilshire Boulevard, Los Angeles, CA 90017
Office: 213-891-2157 e-Mail: alvarao@laccd.edu
SIS Admissions Site: https://studentlaccd.sharepoint.com/sites/laccd/offices/OIT/SIS/Admissions
SIS A&R Mentors: SISARMentors@email.laccd.edu
CCC Tech Center Support: staffsupportccctc@openccc.zendesk.com
SIS Admissions Support: ESCAdmissionSupport@laccd.edu
CITY / EAST / HARBOR / MISSION / PIERCE / SOUTHWEST / TRADE-TECH / VALLEY / WEST
From: Kcrosby (Staff Support CCC Tech Center) <staffsupportccctc@openccc.zendesk.com>
Sent: Tuesday, June 28, 2022 2:22 PM
Cc: Alvarado, Olivia <ALVARAO@EMAIL.LACCD.EDU>; Rick Snodgrass <rsnodgrass@ccctechcenter.org>; Regalado, Betsy A <RegalaBA@laccd.edu>; Salazar, Anna L <SALAZAAL@LAHC.edu>
Subject: MIS 740 LACCD - Standard Application Enhancement - Residency Calculation for Minor Applicants
Regalado, Betsy AJul 11 09:51 am
Yes, minors are assigned the residency of the parent.
Kind regards,
Betsy A. Regalado
Associate Vice Chancellor
Educational Programs and Institutional Effectiveness
Los Angeles Community College District
770 Wilshire Boulevard, Los Angeles, CA 90017
Office: 213-891-2204
regalaba@laccd.edu
CITY / EAST / HARBOR / MISSION / PIERCE / SOUTHWEST / TRADE-TECH / VALLEY / WEST
From: Salazar, Anna L
Sent: Sunday, July 10, 2022 3:36 PM
To: Alvarado, Olivia <ALVARAO@EMAIL.LACCD.EDU>; Staff Support CCC Tech Center <staffsupportccctc+id750400@openccc.zendesk.com>
Cc: Rick Snodgrass <rsnodgrass@ccctechcenter.org>; Regalado, Betsy A <RegalaBA@laccd.edu>; Jane Linder <jlinder@ccctechcenter.org>; Jennifer Coleman <jcoleman@ccctechcenter.org>
Subject: RE: MIS 740 LACCD - Standard Application Enhancement - Residency Calculation for Minor Applicants
Olivia I have a question if the K-8th student is a US citizen and has lived in CA for more than 2 years thus a CA resident and the parents are undocumented thus foreign residents would the student still be flagged as non-resident?
Anna Salazar
Acting Dean of Student Services
Los Angeles Harbor College
1111 Figueroa Place
Wilmington, CA 90744
Direct Line: 310 233-4043 | Email: salazaal@lahc.edu
From: Alvarado, Olivia <ALVARAO@EMAIL.LACCD.EDU>
Sent: Friday, July 1, 2022 10:03 AM
To: Staff Support CCC Tech Center <staffsupportccctc+id750400@openccc.zendesk.com>
Cc: Rick Snodgrass <rsnodgrass@ccctechcenter.org>; Regalado, Betsy A <RegalaBA@laccd.edu>; Salazar, Anna L <SALAZAAL@LAHC.edu>; Jane Linder <jlinder@ccctechcenter.org>; Jennifer Coleman <jcoleman@ccctechcenter.org>
Subject: RE: MIS 740 LACCD - Standard Application Enhancement - Residency Calculation for Minor Applicants
Hello Everyone,
I took a look at this again and revised the enhancement request. I hope it is clearer. Let me know if you have any questions.
Zendesk #: 750400
JIRA Ticket #: SSS-494
Date of Request
06/08/2022 (Revised 07/01/2022)
Requester
Anna Salazar, Acting Dean of Student Services, LA Harbor College
Betsy Regalado, Associate Vice Chancellor, LA Community College District
Application(s)
Standard
Section / Page
Education and Residency Algorithm
Problem / Issue
The CCCApply residency algorithm uses the responses from data elements cahs_graduated and cahs_3year to determine stay and intent.
Education
Question
Data Element
Graduated From CA High School
Did you receive your diploma, GED, or certificate in California?
cahs_graduated
Attended CA High School For 3 Years
Have you attended high school in California for three or more years?
cahs_3year
K-8 and 9-12 students are not asked the two questions above therefore, are inaccurately classified as residency B2 (requirements possibly met) and assigned flag 03 by the residency algorithm.
Residency Area
B (Stay and Intent)
Evaluation Statement
Is the applicant under 19 as of RDD with last high school out-of-state?
Data Elements Logic
RDD minus19 years > personal_info: birthdate AND education: hs_state != CA
Minors are not eligible for Adult School based on their age. Status value Z = Adult school student in high school diploma or equivalency should not display as an enrollment status option.
Proposed Solution
<![if !supportLists]>1. <![endif]>Use RDD minus 19 years logic to determine if the applicant is a minor then default the enroll_status value to “Y = Enrolling in high school (or lower grade) and college at the same time”.
<![if !supportLists]>2. <![endif]>The residency calculation needs to be enhanced to use the parent/guardian residency-related responses when an applicant is a under age 19 and dependent on a parent/guardian”.
<![if !supportLists]>3. <![endif]>Change the wording of the hs_edu_level question:
From
Title
High School Education
Question
High school education level as of RDD
Help
Select the High School Education Level you will have attained when you enroll.
To
Title
High School Education (or lower grade)
Question
High school education level (or lower grade) as of RDD
Help
Select the High School Education Level (or lower grade) you will have attained when you enroll.
<![if !supportLists]>4. <![endif]>Change the wording of value 1 from the hs_attendance question:
From
Question
Current or Most Recent High School Attended
Values
1 = I attended high school.
To
Question
Current or Most Recent High School Attended
Value
1 = I am attending / attended high school.
Thank you,
Olivia Alvarado
ERP Functional Business Analyst (SIS)
Information Technology – Educational Service Center
Los Angeles Community College District
770 Wilshire Boulevard, Los Angeles, CA 90017
Office: 213-891-2157 e-Mail: alvarao@laccd.edu
SIS Admissions Site: https://studentlaccd.sharepoint.com/sites/laccd/offices/OIT/SIS/Admissions
SIS A&R Mentors: SISARMentors@email.laccd.edu
CCC Tech Center Support: staffsupportccctc@openccc.zendesk.com
SIS Admissions Support: ESCAdmissionSupport@laccd.edu
CITY / EAST / HARBOR / MISSION / PIERCE / SOUTHWEST / TRADE-TECH / VALLEY / WEST
From: Alvarado, Olivia
Sent: Tuesday, June 28, 2022 2:23 PM
To: Staff Support CCC Tech Center <staffsupportccctc+id750400@openccc.zendesk.com>
Cc: Rick Snodgrass <rsnodgrass@ccctechcenter.org>; Regalado, Betsy A <RegalaBA@laccd.edu>; Salazar, Anna L <SALAZAAL@LAHC.edu>
Subject: RE: MIS 740 LACCD - Standard Application Enhancement - Residency Calculation for Minor Applicants
Thank you Kasey.
Thank you,
Olivia Alvarado
ERP Functional Business Analyst (SIS)
Information Technology – Educational Service Center
Los Angeles Community College District
770 Wilshire Boulevard, Los Angeles, CA 90017
Office: 213-891-2157 e-Mail: alvarao@laccd.edu
SIS Admissions Site: https://studentlaccd.sharepoint.com/sites/laccd/offices/OIT/SIS/Admissions
SIS A&R Mentors: SISARMentors@email.laccd.edu
CCC Tech Center Support: staffsupportccctc@openccc.zendesk.com
SIS Admissions Support: ESCAdmissionSupport@laccd.edu
CITY / EAST / HARBOR / MISSION / PIERCE / SOUTHWEST / TRADE-TECH / VALLEY / WEST
From: Kcrosby (Staff Support CCC Tech Center) <staffsupportccctc@openccc.zendesk.com>
Sent: Tuesday, June 28, 2022 2:22 PM
Cc: Alvarado, Olivia <ALVARAO@EMAIL.LACCD.EDU>; Rick Snodgrass <rsnodgrass@ccctechcenter.org>; Regalado, Betsy A <RegalaBA@laccd.edu>; Salazar, Anna L <SALAZAAL@LAHC.edu>
Subject: MIS 740 LACCD - Standard Application Enhancement - Residency Calculation for Minor Applicants
AlvaraOJul 11 09:29 am
Hello Anna,
If the parent’s residency-related responses indicate they are a non-resident then, yes.
Thank you,
Olivia Alvarado
ERP Functional Business Analyst (SIS)
Information Technology – Educational Service Center
Los Angeles Community College District
770 Wilshire Boulevard, Los Angeles, CA 90017
Office: 213-891-2157 e-Mail: alvarao@laccd.edu
SIS Admissions Site: https://studentlaccd.sharepoint.com/sites/laccd/offices/OIT/SIS/Admissions
SIS A&R Mentors: SISARMentors@email.laccd.edu
CCC Tech Center Support: staffsupportccctc@openccc.zendesk.com
SIS Admissions Support: ESCAdmissionSupport@laccd.edu
CITY / EAST / HARBOR / MISSION / PIERCE / SOUTHWEST / TRADE-TECH / VALLEY / WEST
From: Salazar, Anna L <SALAZAAL@LAHC.edu>
Sent: Sunday, July 10, 2022 3:36 PM
To: Alvarado, Olivia <ALVARAO@EMAIL.LACCD.EDU>; Staff Support CCC Tech Center <staffsupportccctc+id750400@openccc.zendesk.com>
Cc: Rick Snodgrass <rsnodgrass@ccctechcenter.org>; Regalado, Betsy A <RegalaBA@laccd.edu>; Jane Linder <jlinder@ccctechcenter.org>; Jennifer Coleman <jcoleman@ccctechcenter.org>
Subject: RE: MIS 740 LACCD - Standard Application Enhancement - Residency Calculation for Minor Applicants
Olivia I have a question if the K-8th student is a US citizen and has lived in CA for more than 2 years thus a CA resident and the parents are undocumented thus foreign residents would the student still be flagged as non-resident?
Anna Salazar
Acting Dean of Student Services
Los Angeles Harbor College
1111 Figueroa Place
Wilmington, CA 90744
Direct Line: 310 233-4043 | Email: salazaal@lahc.edu
From: Alvarado, Olivia <ALVARAO@EMAIL.LACCD.EDU>
Sent: Friday, July 1, 2022 10:03 AM
To: Staff Support CCC Tech Center <staffsupportccctc+id750400@openccc.zendesk.com>
Cc: Rick Snodgrass <rsnodgrass@ccctechcenter.org>; Regalado, Betsy A <RegalaBA@laccd.edu>; Salazar, Anna L <SALAZAAL@LAHC.edu>; Jane Linder <jlinder@ccctechcenter.org>; Jennifer Coleman <jcoleman@ccctechcenter.org>
Subject: RE: MIS 740 LACCD - Standard Application Enhancement - Residency Calculation for Minor Applicants
Hello Everyone,
I took a look at this again and revised the enhancement request. I hope it is clearer. Let me know if you have any questions.
Zendesk #: 750400
JIRA Ticket #: SSS-494
Date of Request
06/08/2022 (Revised 07/01/2022)
Requester
Anna Salazar, Acting Dean of Student Services, LA Harbor College
Betsy Regalado, Associate Vice Chancellor, LA Community College District
Application(s)
Standard
Section / Page
Education and Residency Algorithm
Problem / Issue
The CCCApply residency algorithm uses the responses from data elements cahs_graduated and cahs_3year to determine stay and intent.
Education
Question
Data Element
Graduated From CA High School
Did you receive your diploma, GED, or certificate in California?
cahs_graduated
Attended CA High School For 3 Years
Have you attended high school in California for three or more years?
cahs_3year
K-8 and 9-12 students are not asked the two questions above therefore, are inaccurately classified as residency B2 (requirements possibly met) and assigned flag 03 by the residency algorithm.
Residency Area
B (Stay and Intent)
Evaluation Statement
Is the applicant under 19 as of RDD with last high school out-of-state?
Data Elements Logic
RDD minus19 years > personal_info: birthdate AND education: hs_state != CA
Minors are not eligible for Adult School based on their age. Status value Z = Adult school student in high school diploma or equivalency should not display as an enrollment status option.
Proposed Solution
<![if !supportLists]>1. <![endif]>Use RDD minus 19 years logic to determine if the applicant is a minor then default the enroll_status value to “Y = Enrolling in high school (or lower grade) and college at the same time”.
<![if !supportLists]>2. <![endif]>The residency calculation needs to be enhanced to use the parent/guardian residency-related responses when an applicant is a under age 19 and dependent on a parent/guardian”.
<![if !supportLists]>3. <![endif]>Change the wording of the hs_edu_level question:
From
Title
High School Education
Question
High school education level as of RDD
Help
Select the High School Education Level you will have attained when you enroll.
To
Title
High School Education (or lower grade)
Question
High school education level (or lower grade) as of RDD
Help
Select the High School Education Level (or lower grade) you will have attained when you enroll.
<![if !supportLists]>4. <![endif]>Change the wording of value 1 from the hs_attendance question:
From
Question
Current or Most Recent High School Attended
Values
1 = I attended high school.
To
Question
Current or Most Recent High School Attended
Value
1 = I am attending / attended high school.
Thank you,
Olivia Alvarado
ERP Functional Business Analyst (SIS)
Information Technology – Educational Service Center
Los Angeles Community College District
770 Wilshire Boulevard, Los Angeles, CA 90017
Office: 213-891-2157 e-Mail: alvarao@laccd.edu
SIS Admissions Site: https://studentlaccd.sharepoint.com/sites/laccd/offices/OIT/SIS/Admissions
SIS A&R Mentors: SISARMentors@email.laccd.edu
CCC Tech Center Support: staffsupportccctc@openccc.zendesk.com
SIS Admissions Support: ESCAdmissionSupport@laccd.edu
CITY / EAST / HARBOR / MISSION / PIERCE / SOUTHWEST / TRADE-TECH / VALLEY / WEST
From: Alvarado, Olivia
Sent: Tuesday, June 28, 2022 2:23 PM
To: Staff Support CCC Tech Center <staffsupportccctc+id750400@openccc.zendesk.com>
Cc: Rick Snodgrass <rsnodgrass@ccctechcenter.org>; Regalado, Betsy A <RegalaBA@laccd.edu>; Salazar, Anna L <SALAZAAL@LAHC.edu>
Subject: RE: MIS 740 LACCD - Standard Application Enhancement - Residency Calculation for Minor Applicants
Thank you Kasey.
Thank you,
Olivia Alvarado
ERP Functional Business Analyst (SIS)
Information Technology – Educational Service Center
Los Angeles Community College District
770 Wilshire Boulevard, Los Angeles, CA 90017
Office: 213-891-2157 e-Mail: alvarao@laccd.edu
SIS Admissions Site: https://studentlaccd.sharepoint.com/sites/laccd/offices/OIT/SIS/Admissions
SIS A&R Mentors: SISARMentors@email.laccd.edu
CCC Tech Center Support: staffsupportccctc@openccc.zendesk.com
SIS Admissions Support: ESCAdmissionSupport@laccd.edu
CITY / EAST / HARBOR / MISSION / PIERCE / SOUTHWEST / TRADE-TECH / VALLEY / WEST
From: Kcrosby (Staff Support CCC Tech Center) <staffsupportccctc@openccc.zendesk.com>
Sent: Tuesday, June 28, 2022 2:22 PM
Cc: Alvarado, Olivia <ALVARAO@EMAIL.LACCD.EDU>; Rick Snodgrass <rsnodgrass@ccctechcenter.org>; Regalado, Betsy A <RegalaBA@laccd.edu>; Salazar, Anna L <SALAZAAL@LAHC.edu>
Subject: MIS 740 LACCD - Standard Application Enhancement - Residency Calculation for Minor Applicants
Salazar, Anna LJul 10 03:35 pm
Olivia I have a question if the K-8th student is a US citizen and has lived in CA for more than 2 years thus a CA resident and the parents are undocumented thus foreign residents would the student still be flagged as non-resident?
Anna Salazar
Acting Dean of Student Services
Los Angeles Harbor College
1111 Figueroa Place
Wilmington, CA 90744
Direct Line: 310 233-4043 | Email: salazaal@lahc.edu
From: Alvarado, Olivia <ALVARAO@EMAIL.LACCD.EDU>
Sent: Friday, July 1, 2022 10:03 AM
To: Staff Support CCC Tech Center <staffsupportccctc+id750400@openccc.zendesk.com>
Cc: Rick Snodgrass <rsnodgrass@ccctechcenter.org>; Regalado, Betsy A <RegalaBA@laccd.edu>; Salazar, Anna L <SALAZAAL@LAHC.edu>; Jane Linder <jlinder@ccctechcenter.org>; Jennifer Coleman <jcoleman@ccctechcenter.org>
Subject: RE: MIS 740 LACCD - Standard Application Enhancement - Residency Calculation for Minor Applicants
Hello Everyone,
I took a look at this again and revised the enhancement request. I hope it is clearer. Let me know if you have any questions.
Zendesk #: 750400
JIRA Ticket #: SSS-494
Date of Request
06/08/2022 (Revised 07/01/2022)
Requester
Anna Salazar, Acting Dean of Student Services, LA Harbor College
Betsy Regalado, Associate Vice Chancellor, LA Community College District
Application(s)
Standard
Section / Page
Education and Residency Algorithm
Problem / Issue
The CCCApply residency algorithm uses the responses from data elements cahs_graduated and cahs_3year to determine stay and intent.
Education
Question
Data Element
Graduated From CA High School
Did you receive your diploma, GED, or certificate in California?
cahs_graduated
Attended CA High School For 3 Years
Have you attended high school in California for three or more years?
cahs_3year
K-8 and 9-12 students are not asked the two questions above therefore, are inaccurately classified as residency B2 (requirements possibly met) and assigned flag 03 by the residency algorithm.
Residency Area
B (Stay and Intent)
Evaluation Statement
Is the applicant under 19 as of RDD with last high school out-of-state?
Data Elements Logic
RDD minus19 years > personal_info: birthdate AND education: hs_state != CA
Minors are not eligible for Adult School based on their age. Status value Z = Adult school student in high school diploma or equivalency should not display as an enrollment status option.
Proposed Solution
<![if !supportLists]>1. <![endif]>Use RDD minus 19 years logic to determine if the applicant is a minor then default the enroll_status value to “Y = Enrolling in high school (or lower grade) and college at the same time”.
<![if !supportLists]>2. <![endif]>The residency calculation needs to be enhanced to use the parent/guardian residency-related responses when an applicant is a under age 19 and dependent on a parent/guardian”.
<![if !supportLists]>3. <![endif]>Change the wording of the hs_edu_level question:
From
Title
High School Education
Question
High school education level as of RDD
Help
Select the High School Education Level you will have attained when you enroll.
To
Title
High School Education (or lower grade)
Question
High school education level (or lower grade) as of RDD
Help
Select the High School Education Level (or lower grade) you will have attained when you enroll.
<![if !supportLists]>4. <![endif]>Change the wording of value 1 from the hs_attendance question:
From
Question
Current or Most Recent High School Attended
Values
1 = I attended high school.
To
Question
Current or Most Recent High School Attended
Value
1 = I am attending / attended high school.
Thank you,
Olivia Alvarado
ERP Functional Business Analyst (SIS)
Information Technology – Educational Service Center
Los Angeles Community College District
770 Wilshire Boulevard, Los Angeles, CA 90017
Office: 213-891-2157 e-Mail: alvarao@laccd.edu
SIS Admissions Site: https://studentlaccd.sharepoint.com/sites/laccd/offices/OIT/SIS/Admissions
SIS A&R Mentors: SISARMentors@email.laccd.edu
CCC Tech Center Support: staffsupportccctc@openccc.zendesk.com
SIS Admissions Support: ESCAdmissionSupport@laccd.edu
CITY / EAST / HARBOR / MISSION / PIERCE / SOUTHWEST / TRADE-TECH / VALLEY / WEST
From: Alvarado, Olivia
Sent: Tuesday, June 28, 2022 2:23 PM
To: Staff Support CCC Tech Center <staffsupportccctc+id750400@openccc.zendesk.com>
Cc: Rick Snodgrass <rsnodgrass@ccctechcenter.org>; Regalado, Betsy A <RegalaBA@laccd.edu>; Salazar, Anna L <SALAZAAL@LAHC.edu>
Subject: RE: MIS 740 LACCD - Standard Application Enhancement - Residency Calculation for Minor Applicants
Thank you Kasey.
Thank you,
Olivia Alvarado
ERP Functional Business Analyst (SIS)
Information Technology – Educational Service Center
Los Angeles Community College District
770 Wilshire Boulevard, Los Angeles, CA 90017
Office: 213-891-2157 e-Mail: alvarao@laccd.edu
SIS Admissions Site: https://studentlaccd.sharepoint.com/sites/laccd/offices/OIT/SIS/Admissions
SIS A&R Mentors: SISARMentors@email.laccd.edu
CCC Tech Center Support: staffsupportccctc@openccc.zendesk.com
SIS Admissions Support: ESCAdmissionSupport@laccd.edu
CITY / EAST / HARBOR / MISSION / PIERCE / SOUTHWEST / TRADE-TECH / VALLEY / WEST
From: Kcrosby (Staff Support CCC Tech Center) <staffsupportccctc@openccc.zendesk.com>
Sent: Tuesday, June 28, 2022 2:22 PM
Cc: Alvarado, Olivia <ALVARAO@EMAIL.LACCD.EDU>; Rick Snodgrass <rsnodgrass@ccctechcenter.org>; Regalado, Betsy A <RegalaBA@laccd.edu>; Salazar, Anna L <SALAZAAL@LAHC.edu>
Subject: MIS 740 LACCD - Standard Application Enhancement - Residency Calculation for Minor Applicants
AlvaraOJul 01 10:02 am
Hello Everyone,
I took a look at this again and revised the enhancement request. I hope it is clearer. Let me know if you have any questions.
Zendesk #: 750400
JIRA Ticket #: SSS-494
Date of Request
06/08/2022 (Revised 07/01/2022)
Requester
Anna Salazar, Acting Dean of Student Services, LA Harbor College
Betsy Regalado, Associate Vice Chancellor, LA Community College District
Application(s)
Standard
Section / Page
Education and Residency Algorithm
Problem / Issue
<![if !supportLists]>1. <![endif]>The CCCApply residency algorithm uses the responses from data elements cahs_graduated and cahs_3year to determine stay and intent.
Education
Question
Data Element
Graduated From CA High School
Did you receive your diploma, GED, or certificate in California?
cahs_graduated
Attended CA High School For 3 Years
Have you attended high school in California for three or more years?
cahs_3year
K-8 and 9-12 students are not asked the two questions above therefore, are inaccurately classified as residency B2 (requirements possibly met) and assigned flag 03 by the residency algorithm.
Residency Area
B (Stay and Intent)
Evaluation Statement
Is the applicant under 19 as of RDD with last high school out-of-state?
Data Elements Logic
RDD minus19 years > personal_info: birthdate AND education: hs_state != CA
<![if !supportLists]>2. <![endif]>Minors are not eligible for Adult School based on their age. Status value Z = Adult school student in high school diploma or equivalency should not display as an enrollment status option.
Proposed Solution
<![if !supportLists]>1. <![endif]>Use RDD minus 19 years logic to determine if the applicant is a minor then default the enroll_status value to “Y = Enrolling in high school (or lower grade) and college at the same time”.
<![if !supportLists]>2. <![endif]>The residency calculation needs to be enhanced to use the parent/guardian residency-related responses when an applicant is a under age 19 and dependent on a parent/guardian”.
<![if !supportLists]>3. <![endif]>Change the wording of the hs_edu_level question:
From
Title
High School Education
Question
High school education level as of RDD
Help
Select the High School Education Level you will have attained when you enroll.
To
Title
High School Education (or lower grade)
Question
High school education level (or lower grade) as of RDD
Help
Select the High School Education Level (or lower grade) you will have attained when you enroll.
<![if !supportLists]>4. <![endif]>Change the wording of value 1 from the hs_attendance question:
From
Question
Current or Most Recent High School Attended
Values
1 = I attended high school.
To
Question
Current or Most Recent High School Attended
Value
1 = I am attending / attended high school.
Thank you,
Olivia Alvarado
ERP Functional Business Analyst (SIS)
Information Technology – Educational Service Center
Los Angeles Community College District
770 Wilshire Boulevard, Los Angeles, CA 90017
Office: 213-891-2157 e-Mail: alvarao@laccd.edu
SIS Admissions Site: https://studentlaccd.sharepoint.com/sites/laccd/offices/OIT/SIS/Admissions
SIS A&R Mentors: SISARMentors@email.laccd.edu
CCC Tech Center Support: staffsupportccctc@openccc.zendesk.com
SIS Admissions Support: ESCAdmissionSupport@laccd.edu
CITY / EAST / HARBOR / MISSION / PIERCE / SOUTHWEST / TRADE-TECH / VALLEY / WEST
From: Alvarado, Olivia
Sent: Tuesday, June 28, 2022 2:23 PM
To: Staff Support CCC Tech Center <staffsupportccctc+id750400@openccc.zendesk.com>
Cc: Rick Snodgrass <rsnodgrass@ccctechcenter.org>; Regalado, Betsy A <RegalaBA@laccd.edu>; Salazar, Anna L <SALAZAAL@LAHC.edu>
Subject: RE: MIS 740 LACCD - Standard Application Enhancement - Residency Calculation for Minor Applicants
Thank you Kasey.
Thank you,
Olivia Alvarado
ERP Functional Business Analyst (SIS)
Information Technology – Educational Service Center
Los Angeles Community College District
770 Wilshire Boulevard, Los Angeles, CA 90017
Office: 213-891-2157 e-Mail: alvarao@laccd.edu
SIS Admissions Site: https://studentlaccd.sharepoint.com/sites/laccd/offices/OIT/SIS/Admissions
SIS A&R Mentors: SISARMentors@email.laccd.edu
CCC Tech Center Support: staffsupportccctc@openccc.zendesk.com
SIS Admissions Support: ESCAdmissionSupport@laccd.edu
CITY / EAST / HARBOR / MISSION / PIERCE / SOUTHWEST / TRADE-TECH / VALLEY / WEST
From: Kcrosby (Staff Support CCC Tech Center) <staffsupportccctc@openccc.zendesk.com>
Sent: Tuesday, June 28, 2022 2:22 PM
Cc: Alvarado, Olivia <ALVARAO@EMAIL.LACCD.EDU>; Rick Snodgrass <rsnodgrass@ccctechcenter.org>; Regalado, Betsy A <RegalaBA@laccd.edu>; Salazar, Anna L <SALAZAAL@LAHC.edu>
Subject: MIS 740 LACCD - Standard Application Enhancement - Residency Calculation for Minor Applicants
AlvaraOJun 28 02:23 pm
Thank you Kasey.
Thank you,
Olivia Alvarado
ERP Functional Business Analyst (SIS)
Information Technology – Educational Service Center
Los Angeles Community College District
770 Wilshire Boulevard, Los Angeles, CA 90017
Office: 213-891-2157 e-Mail: alvarao@laccd.edu
SIS Admissions Site: https://studentlaccd.sharepoint.com/sites/laccd/offices/OIT/SIS/Admissions
SIS A&R Mentors: SISARMentors@email.laccd.edu
CCC Tech Center Support: staffsupportccctc@openccc.zendesk.com
SIS Admissions Support: ESCAdmissionSupport@laccd.edu
CITY / EAST / HARBOR / MISSION / PIERCE / SOUTHWEST / TRADE-TECH / VALLEY / WEST
From: Kcrosby (Staff Support CCC Tech Center) <staffsupportccctc@openccc.zendesk.com>
Sent: Tuesday, June 28, 2022 2:22 PM
Cc: Alvarado, Olivia <ALVARAO@EMAIL.LACCD.EDU>; Rick Snodgrass <rsnodgrass@ccctechcenter.org>; Regalado, Betsy A <RegalaBA@laccd.edu>; Salazar, Anna L <SALAZAAL@LAHC.edu>
Subject: MIS 740 LACCD - Standard Application Enhancement - Residency Calculation for Minor Applicants
KcrosbyJun 28 02:21 pm(assign)
Hi Olivia,
The Zendesk number is 750400, however, with enhancement requests, we typically close out the Zendesk ticket once a devops (JIRA) ticket has been created. That ticket, for your reference is SSS-494. It is not public, so you won't be able to access it, but you can give it to us if/when you'd like an update and we'l let you know.
I'll go ahead and close this ticket out, but please feel free to ask for updates. You can also follow https://www.ccctechnology.info/ for release updates and information.
Thank you,
Kasey Crosby
College Support Engineer
staffsupportccctc@openccc.zendesk.com
(530) 712-4248
https://cccnext.jira.com/wiki/spaces/CSUP
Visit our support site to share questions, ideas and even find FAQ! http://CCCTechnology.info
AlvaraOJun 28 10:31 am
Hello Support Team,
Can we have the zendesk service ticket number for this change request?
Thank you,
Olivia Alvarado
ERP Functional Business Analyst (SIS)
Information Technology – Educational Service Center
Los Angeles Community College District
770 Wilshire Boulevard, Los Angeles, CA 90017
Office: 213-891-2157 e-Mail: alvarao@laccd.edu
SIS Admissions Site: https://studentlaccd.sharepoint.com/sites/laccd/offices/OIT/SIS/Admissions
SIS A&R Mentors: SISARMentors@email.laccd.edu
CCC Tech Center Support: staffsupportccctc@openccc.zendesk.com
SIS Admissions Support: ESCAdmissionSupport@laccd.edu
CITY / EAST / HARBOR / MISSION / PIERCE / SOUTHWEST / TRADE-TECH / VALLEY / WEST
From: Jane Linder <jlinder@ccctechcenter.org>
Sent: Wednesday, June 22, 2022 1:58 PM
To: Alvarado, Olivia <ALVARAO@EMAIL.LACCD.EDU>
Cc: Jennifer Coleman <jcoleman@ccctechcenter.org>; Rick Snodgrass <rsnodgrass@ccctechcenter.org>; Salazar, Anna L <SALAZAAL@LAHC.edu>; Regalado, Betsy A <RegalaBA@laccd.edu>; Support <staffsupportccctc@openccc.zendesk.com>
Subject: Re: Standard Application Enhancement - Residency Calculation for Minor Applicants
Hi Olivia,
Copying the staff support team so they can open a zendesk service ticket now. Will be meeting with the rest of the SSS product team to review this later this week.
Best regards,
Jane
On Wed, Jun 22, 2022 at 1:30 PM Alvarado, Olivia <ALVARAO@email.laccd.edu> wrote:
Hello Jane,
Is there a service ticket number we can reference?
Thank you,
Olivia Alvarado
ERP Functional Business Analyst (SIS)
Information Technology – Educational Service Center
Los Angeles Community College District
770 Wilshire Boulevard, Los Angeles, CA 90017
Office: 213-891-2157 e-Mail: alvarao@laccd.edu
SIS Admissions Site: https://studentlaccd.sharepoint.com/sites/laccd/offices/OIT/SIS/Admissions
SIS A&R Mentors: SISARMentors@email.laccd.edu
CCC Tech Center Support: staffsupportccctc@openccc.zendesk.com
SIS Admissions Support: ESCAdmissionSupport@laccd.edu
CITY / EAST / HARBOR / MISSION / PIERCE / SOUTHWEST / TRADE-TECH / VALLEY / WEST
From: Alvarado, Olivia
Sent: Friday, June 10, 2022 10:16 AM
To: Jane Linder <jlinder@ccctechcenter.org>
Cc: Jennifer Coleman <jcoleman@ccctechcenter.org>; Rick Snodgrass <rsnodgrass@ccctechcenter.org>; Salazar, Anna L <SALAZAAL@LAHC.edu>; Regalado, Betsy A <RegalaBA@laccd.edu>
Subject: RE: Standard Application Enhancement - Residency Calculation for Minor Applicants
Thank you Jane. Is there a service ticket number we can reference?
Thank you,
Olivia Alvarado
ERP Functional Business Analyst (SIS)
Information Technology – Educational Service Center
Los Angeles Community College District
770 Wilshire Boulevard, Los Angeles, CA 90017
Office: 213-891-2157 e-Mail: alvarao@laccd.edu
SIS Admissions Site: https://studentlaccd.sharepoint.com/sites/laccd/offices/OIT/SIS/Admissions
SIS A&R Mentors: SISARMentors@email.laccd.edu
CCC Tech Center Support: staffsupportccctc@openccc.zendesk.com
SIS Admissions Support: ESCAdmissionSupport@laccd.edu
CITY / EAST / HARBOR / MISSION / PIERCE / SOUTHWEST / TRADE-TECH / VALLEY / WEST
From: Jane Linder <jlinder@ccctechcenter.org>
Sent: Friday, June 10, 2022 9:27 AM
To: Alvarado, Olivia <ALVARAO@EMAIL.LACCD.EDU>
Cc: Jennifer Coleman <jcoleman@ccctechcenter.org>; Rick Snodgrass <rsnodgrass@ccctechcenter.org>; Salazar, Anna L <SALAZAAL@LAHC.edu>; Regalado, Betsy A <RegalaBA@laccd.edu>
Subject: Re: Standard Application Enhancement - Residency Calculation for Minor Applicants
Thanks, Olivia for the additional detail. With the DL Client phase-out webinar and the user group meeting both happening yesterday I didn't have time to research this.
I will delve into it next week and reach out with any questions. Once I get through it myself and fully grasp all the details, we'll need to figure out what other stakeholders may need to be involved. We will review it with the user group of course, but may need to involve other entities to get a full consensus. This is always the hardest part of a change like this and takes the most legwork. The actual dev work is pretty straightforward. :-)
Have a great weekend!
~Jane
On Thu, Jun 9, 2022 at 4:04 PM Alvarado, Olivia <ALVARAO@email.laccd.edu> wrote:
Hello Jane,
I added the Residency Class D attachment with screenshots from the CCCApply Standard Application and the Data Dictionary where it says applicants under 19 years of age are asked questions about their parent(s) or guardian(s) to determine CA residency for tuition purposes. However the Area D Flowchart and the Outline of Area D do not reflect this statement. This is why LACCD is requesting the residency algorithm be modified. Thank you in advance.
Thank you,
Olivia Alvarado
ERP Functional Business Analyst (SIS)
Information Technology – Educational Service Center
Los Angeles Community College District
770 Wilshire Boulevard, Los Angeles, CA 90017
Office: 213-891-2157 e-Mail: alvarao@laccd.edu
SIS Admissions Site: https://studentlaccd.sharepoint.com/sites/laccd/offices/OIT/SIS/Admissions
SIS A&R Mentors: SISARMentors@email.laccd.edu
CCC Tech Center Support: staffsupportccctc@openccc.zendesk.com
SIS Admissions Support: ESCAdmissionSupport@laccd.edu
CITY / EAST / HARBOR / MISSION / PIERCE / SOUTHWEST / TRADE-TECH / VALLEY / WEST
From: Jane Linder <jlinder@ccctechcenter.org>
Sent: Thursday, June 9, 2022 9:31 AM
To: Alvarado, Olivia <ALVARAO@EMAIL.LACCD.EDU>
Cc: Jennifer Coleman <jcoleman@ccctechcenter.org>; Rick Snodgrass <rsnodgrass@ccctechcenter.org>; Salazar, Anna L <SALAZAAL@LAHC.edu>; Regalado, Betsy A <RegalaBA@laccd.edu>
Subject: Re: Standard Application Enhancement - Residency Calculation for Minor Applicants
Hi Olivia,
I have a final review of the agenda for today's user group this morning. We'll see what we can do. This is great input, thank you.
Best regards,
Jane
On Wed, Jun 8, 2022 at 3:24 PM Alvarado, Olivia <ALVARAO@email.laccd.edu> wrote:
From: Alvarado, Olivia
Sent: Wednesday, June 8, 2022 3:25 PM
To: Jennifer Coleman <jcoleman@ccctechcenter.org>; Rick Snodgrass <rsnodgrass@ccctechcenter.org>; Jane Linder <jlinder@ccctechcenter.org>
Cc: Salazar, Anna L <SALAZAAL@LAHC.edu>; Regalado, Betsy A <RegalaBA@laccd.edu>
Subject: Standard Application Enhancement - Residency Calculation for Minor Applicants
Hello CCC Tech Center,
LACCD is requesting two enhancements to the Standard Application. I followed a change request from 2020 located in the CCCApply Public Documentation as a template to submit these two requests.
There is a CCCApply User Group meeting tomorrow, which both Anna Salazar and I attend. Please let us know if you would like to discuss these issues and proposed solutions with the group. Let me know if you need anything else from us.
Request No. 2022-1 LACCD
Date of Request
06/08/2022
Requester
Anna Salazar, Acting Dean of Student Services, LA Harbor College
Betsy Regalado, Associate Vice Chancellor, LA Community College District
Application(s)
Standard
Section / Page
Education and Residency Algorithm
Problem / Issue
“Minor” applicants are not asked the following two questions when they select college enrollment status value, “Y = Enrolling in high school (or lower grade) and college at the same time”.
Question
Data Element
Did you receive your diploma, GED, or certificate in California?
(cahs_graduated)
Have you attended high school in California for three or more years?
(cahs_3year)
The residency algorithm, uses the responses from cahs_graduated and cahs_3year to determine stay and intent. Therefore, minors are being classified as residency B2 (requirements possibly met) and assigned flag 03.
Residency Area
B (Stay and Intent)
Step
10
Evaluation Statement
Is the applicant under 19 as of RDD with last high school out-of-state?
Data Elements Logic
RDD minus19 years > personal_info: birthdate AND education: hs_state != CA
Proposed Solution
1. The residency calculation, provided by CCCApply to establish residency for tuition purposes, needs to be enhanced to use the parent/guardian residency-related responses when an applicant is a under age 19 and dependent on a parent/guardian”.
2. Change the wording of hs_edu_level:
From
Title
High School Education
Question
High school education level as of RDD
Help
Select the High School Education Level you will have attained when you enroll.
To
Title
High School Education (or lower grade)
Question
High school education level (or lower grade) as of RDD
Help
Select the High School Education Level (or lower grade) you will have attained when you enroll.
3. Change the wording of hs_attendance:
From
Question
Current or Most Recent High School Attended
Values
· I attended high school.
· I attended an adult school.
· I was homeschooled in a registered homeschool organization.
· I was independently homeschooled.
· I did not attend high school or adult school and was not homeschooled.
To
Question
Current or Most Recent High School Attended
Default Value
I did not attend high school or adult school and was not homeschooled.
Supporting Documentation
See attached: Change Request 2022-1 LACCD
------------------------------------------------------
Request No. 2022-2 LACCD
Date of Request
06/08/2022
Requester
Anna Salazar, Acting Dean of Student Services, LA Harbor College
Betsy Regalado, Associate Vice Chancellor, LA Community College District
Application(s)
Standard
Section / Page
Education and Residency Algorithm
Problem / Issue
“Minor” applicants are able to select “Adult school student in high school diploma or equivalency” as an enroll_status response. “Minors” are not eligible for Adult School based on their age. When a minor selects
“Z = Adult school student in high school diploma or equivalency”, the applicant is not asked the following two questions and is calculated by the residency algorithm as residency B2 (requirements possibly met) and assigned flag 03.
Question
Data Element
Did you receive your diploma, GED, or certificate in California?
(cahs_graduated)
Have you attended high school in California for three or more years?
(cahs_3year)
Proposed Solution
1. Use the applicant’s RDD age to determine minor identification. If the applicant is a minor, default the enroll_status value to “Y = Enrolling in high school (or lower grade) and college at the same time”.
2. The residency calculation needs to be enhanced to use the parent/guardian residency-related responses when an applicant is a under age 19 and dependent on a parent/guardian”.
Supporting Documentation
See attached: Change Request 2022-2 LACCD
Thank you,
Olivia Alvarado
ERP Functional Business Analyst (SIS)
Information Technology – Educational Service Center
Los Angeles Community College District
770 Wilshire Boulevard, Los Angeles, CA 90017
Office: 213-891-2157 e-Mail: alvarao@laccd.edu
SIS Admissions Site: https://studentlaccd.sharepoint.com/sites/laccd/offices/OIT/SIS/Admissions
SIS A&R Mentors: SISARMentors@email.laccd.edu
CCC Tech Center Support: staffsupportccctc@openccc.zendesk.com
SIS Admissions Support: ESCAdmissionSupport@laccd.edu
CITY / EAST / HARBOR / MISSION / PIERCE / SOUTHWEST / TRADE-TECH / VALLEY / WEST
--
Jane Linder
Software Product Manager, Student Success Suite
California Community Colleges Technology Center (CCCTC)
3536 Butte Campus Drive, AHPS163, Oroville, CA 95965jlinder@ccctechcenter.org
office: (530) 552-1053
--
Jane Linder
Software Product Manager, Student Success Suite
California Community Colleges Technology Center (CCCTC)
3536 Butte Campus Drive, AHPS163, Oroville, CA 95965jlinder@ccctechcenter.org
office: (530) 552-1053
--
Jane Linder
Software Product Manager, Student Success Suite
California Community Colleges Technology Center (CCCTC)
3536 Butte Campus Drive, AHPS163, Oroville, CA 95965jlinder@ccctechcenter.org
office: (530) 552-1053
Jane LinderJun 22 01:58 pm(assign)
Hi Olivia,Copying the staff support team so they can open a zendesk service ticket now. Will be meeting with the rest of the SSS product team to review this later this week.Best regards,Jane
On Wed, Jun 22, 2022 at 1:30 PM Alvarado, Olivia <ALVARAO@email.laccd.edu> wrote:
Hello Jane,
Is there a service ticket number we can reference?
Thank you,
Olivia Alvarado
ERP Functional Business Analyst (SIS)
Information Technology – Educational Service Center
Los Angeles Community College District
770 Wilshire Boulevard, Los Angeles, CA 90017
Office: 213-891-2157 e-Mail: alvarao@laccd.edu
SIS Admissions Site: https://studentlaccd.sharepoint.com/sites/laccd/offices/OIT/SIS/Admissions
SIS A&R Mentors: SISARMentors@email.laccd.edu
CCC Tech Center Support: staffsupportccctc@openccc.zendesk.com
SIS Admissions Support: ESCAdmissionSupport@laccd.edu
CITY / EAST / HARBOR / MISSION / PIERCE / SOUTHWEST / TRADE-TECH / VALLEY / WEST
From: Alvarado, Olivia
Sent: Friday, June 10, 2022 10:16 AM
To: Jane Linder <jlinder@ccctechcenter.org>
Cc: Jennifer Coleman <jcoleman@ccctechcenter.org>; Rick Snodgrass <rsnodgrass@ccctechcenter.org>; Salazar, Anna L <SALAZAAL@LAHC.edu>; Regalado, Betsy A <RegalaBA@laccd.edu>
Subject: RE: Standard Application Enhancement - Residency Calculation for Minor Applicants
Thank you Jane. Is there a service ticket number we can reference?
Thank you,
Olivia Alvarado
ERP Functional Business Analyst (SIS)
Information Technology – Educational Service Center
Los Angeles Community College District
770 Wilshire Boulevard, Los Angeles, CA 90017
Office: 213-891-2157 e-Mail: alvarao@laccd.edu
SIS Admissions Site: https://studentlaccd.sharepoint.com/sites/laccd/offices/OIT/SIS/Admissions
SIS A&R Mentors: SISARMentors@email.laccd.edu
CCC Tech Center Support: staffsupportccctc@openccc.zendesk.com
SIS Admissions Support: ESCAdmissionSupport@laccd.edu
CITY / EAST / HARBOR / MISSION / PIERCE / SOUTHWEST / TRADE-TECH / VALLEY / WEST
From: Jane Linder <jlinder@ccctechcenter.org>
Sent: Friday, June 10, 2022 9:27 AM
To: Alvarado, Olivia <ALVARAO@EMAIL.LACCD.EDU>
Cc: Jennifer Coleman <jcoleman@ccctechcenter.org>; Rick Snodgrass <rsnodgrass@ccctechcenter.org>; Salazar, Anna L <SALAZAAL@LAHC.edu>; Regalado, Betsy A <RegalaBA@laccd.edu>
Subject: Re: Standard Application Enhancement - Residency Calculation for Minor Applicants
Thanks, Olivia for the additional detail. With the DL Client phase-out webinar and the user group meeting both happening yesterday I didn't have time to research this.
I will delve into it next week and reach out with any questions. Once I get through it myself and fully grasp all the details, we'll need to figure out what other stakeholders may need to be involved. We will review it with the user group of course, but may need to involve other entities to get a full consensus. This is always the hardest part of a change like this and takes the most legwork. The actual dev work is pretty straightforward. :-)
Have a great weekend!
~Jane
On Thu, Jun 9, 2022 at 4:04 PM Alvarado, Olivia <ALVARAO@email.laccd.edu> wrote:
Hello Jane,
I added the Residency Class D attachment with screenshots from the CCCApply Standard Application and the Data Dictionary where it says applicants under 19 years of age are asked questions about their parent(s) or guardian(s) to determine CA residency for tuition purposes. However the Area D Flowchart and the Outline of Area D do not reflect this statement. This is why LACCD is requesting the residency algorithm be modified. Thank you in advance.
Thank you,
Olivia Alvarado
ERP Functional Business Analyst (SIS)
Information Technology – Educational Service Center
Los Angeles Community College District
770 Wilshire Boulevard, Los Angeles, CA 90017
Office: 213-891-2157 e-Mail: alvarao@laccd.edu
SIS Admissions Site: https://studentlaccd.sharepoint.com/sites/laccd/offices/OIT/SIS/Admissions
SIS A&R Mentors: SISARMentors@email.laccd.edu
CCC Tech Center Support: staffsupportccctc@openccc.zendesk.com
SIS Admissions Support: ESCAdmissionSupport@laccd.edu
CITY / EAST / HARBOR / MISSION / PIERCE / SOUTHWEST / TRADE-TECH / VALLEY / WEST
From: Jane Linder <jlinder@ccctechcenter.org>
Sent: Thursday, June 9, 2022 9:31 AM
To: Alvarado, Olivia <ALVARAO@EMAIL.LACCD.EDU>
Cc: Jennifer Coleman <jcoleman@ccctechcenter.org>; Rick Snodgrass <rsnodgrass@ccctechcenter.org>; Salazar, Anna L <SALAZAAL@LAHC.edu>; Regalado, Betsy A <RegalaBA@laccd.edu>
Subject: Re: Standard Application Enhancement - Residency Calculation for Minor Applicants
Hi Olivia,
I have a final review of the agenda for today's user group this morning. We'll see what we can do. This is great input, thank you.
Best regards,
Jane
On Wed, Jun 8, 2022 at 3:24 PM Alvarado, Olivia <ALVARAO@email.laccd.edu> wrote:
From: Alvarado, Olivia
Sent: Wednesday, June 8, 2022 3:25 PM
To: Jennifer Coleman <jcoleman@ccctechcenter.org>; Rick Snodgrass <rsnodgrass@ccctechcenter.org>; Jane Linder <jlinder@ccctechcenter.org>
Cc: Salazar, Anna L <SALAZAAL@LAHC.edu>; Regalado, Betsy A <RegalaBA@laccd.edu>
Subject: Standard Application Enhancement - Residency Calculation for Minor Applicants
Hello CCC Tech Center,
LACCD is requesting two enhancements to the Standard Application. I followed a change request from 2020 located in the CCCApply Public Documentation as a template to submit these two requests.
There is a CCCApply User Group meeting tomorrow, which both Anna Salazar and I attend. Please let us know if you would like to discuss these issues and proposed solutions with the group. Let me know if you need anything else from us.
Request No. 2022-1 LACCD
Date of Request
06/08/2022
Requester
Anna Salazar, Acting Dean of Student Services, LA Harbor College
Betsy Regalado, Associate Vice Chancellor, LA Community College District
Application(s)
Standard
Section / Page
Education and Residency Algorithm
Problem / Issue
“Minor” applicants are not asked the following two questions when they select college enrollment status value, “Y = Enrolling in high school (or lower grade) and college at the same time”.
Question
Data Element
Did you receive your diploma, GED, or certificate in California?
(cahs_graduated)
Have you attended high school in California for three or more years?
(cahs_3year)
The residency algorithm, uses the responses from
Request No. | 2022-10 |
---|---|
Date of Request | 06/08/2022 (Revised 07/01/2022) |
Requester | Olivia Alvarado - LACCD |
Application(s) | Standard |
Section / Page | Education and Residency Algorithm |
Advisory Group Review Date | TBD |
CCCTC Tickets | Zendesk #: 750400 |
Table of Contents |
---|
Problems / Issues
Issue Summary:
California K-8 and 9-12 special admit (dual enrollment) students are getting incorrectly classified as B2 “possible resident” in the residency algorithm due to their response to an Education page question: Current or Last High School Attended. This is happening because there is not a clear response option (choice) for middle school (or lower grade) students when they get to that question; thus they either select one of the wrong options (which are inappropriate) or they abandon the process altogether due to lack of clarity.
This issue has been a problem for several years and the CCCApply Advisory committee has made several attempts to put forward a viable solution. I went back through old, deferred change requests and found two similar requests, almost verbatim. There are even screenshots that I created that are still somewhat applicable for one or more of the options below. Deferred Requests (for reference): 2018-26: Add Value to Last HS Attended in CCCApply and 2016-24: Middle School Students Classified as Non-residents Due to Last HS Attended
Note |
---|
The residency logic is flagging these K8 minor students because:
Area B Step 10: [RDD minus19 years > personal_info: birthdate AND education: hs_state != CA] |
Proposed Solution Options
Below are three options that could remedy this problem. Any selected option will require further review and scrutiny from the Advisory Group, and could require additional change specifications.
Option 1: Add a response option to "Current or Last High School Attended" for: “I attended a lower grade than high school” which will trigger/display only the “HS Country” field and the “HS State” field.
Outcome: This option would provide a more clear response option for the K8 student, and will collect the State value <hs_state>, which is currently called for in Area B. Thus preventing the bad flag and inaccurate residency status.
Option 2: Add a response option to "Current or Last High School Attended" for: “I will be attending high school” or something similar.
Outcome: This is the option that will display the same fields as “I attended high school”; thus capturing the student's intended high school information, including the CDS and CEEB school codes for the high school they will be attending
Option 3: Add a response option to the “Current or Last High School Attended” for: “I attended a lower grade than high school”. This response would not display or require additional fields, and would ultimately not trigger inaccurate residency status.
Outcome: This option is probably the most simple. It provides a clear response option without collecting any additional HS information. The solution would require a change to the logic, excluding the student based on this response option.
Note |
---|
NOTE: This solution would require a slight change to the logic in Step 10 of Area B residency to exclude users from the existing logic if they selected this option: “I attended a lower grade than high school”. (Additional validation checks may be needed but it would all be in the background.) |
Expand | ||
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Residency Area
B (Stay and Intent)
Step
10
Evaluation Statement
Is the applicant under 19 as of RDD with last high school out-of-state?
Data Elements Logic
RDD minus19 years > personal_info: birthdate AND education: hs_state != CA
Proposed Solution
1. The residency calculation, provided by CCCApply to establish residency for tuition purposes, needs to be enhanced to use the parent/guardian residency-related responses when an applicant is a under age 19 and dependent on a parent/guardian”.
2. Change the wording of hs_edu_level:
From
Title
High School Education
Question
High school education level as of RDD
Help
Select the High School Education Level you will have attained when you enroll.
To
Title
High School Education (or lower grade)
Question
High school education level (or lower grade) as of RDD
Help
Select the High School Education Level (or lower grade) you will have attained when you enroll.
3. Change the wording of hs_attendance:
From
Question
Current or Most Recent High School Attended
Values
· I attended high school.
· I attended an adult school.
· I was homeschooled in a registered homeschool organization.
· I was independently homeschooled.
· I did not attend high school or adult school and was not homeschooled.
To
Question
Current or Most Recent High School Attended
Default Value
I did not attend high school or adult school and was not homeschooled.
Supporting Documentation
See attached: Change Request 2022-1 LACCD
------------------------------------------------------
Request No. 2022-2 LACCD
Date of Request
06/08/2022
Requester
Anna Salazar, Acting Dean of Student Services, LA Harbor College
Betsy Regalado, Associate Vice Chancellor, LA Community College District
Application(s)
Standard
Section / Page
Education and Residency Algorithm
Problem / Issue
“Minor” applicants are able to select “Adult school student in high school diploma or equivalency” as an enroll_status response. “Minors” are not eligible for Adult School based on their age. When a minor selects
“Z = Adult school student in high school diploma or equivalency”, the applicant is not asked the following two questions and is calculated by the residency algorithm as residency B2 (requirements possibly met) and assigned flag 03.
Question
Data Element
Did you receive your diploma, GED, or certificate in California?
(cahs_graduated)
Have you attended high school in California for three or more years?
(cahs_3year)
Proposed Solution
1. Use the applicant’s RDD age to determine minor identification. If the applicant is a minor, default the enroll_status value to “Y = Enrolling in high school (or lower grade) and college at the same time”.
2. The residency calculation needs to be enhanced to use the parent/guardian residency-related responses when an applicant is a under age 19 and dependent on a parent/guardian”.
Supporting Documentation
See attached: Change Request 2022-2 LACCD
Thank you,
Olivia Alvarado
ERP Functional Business Analyst (SIS)
Information Technology – Educational Service Center
Los Angeles Community College District
770 Wilshire Boulevard, Los Angeles, CA 90017
Office: 213-891-2157 e-Mail: alvarao@laccd.edu
SIS Admissions Site: https://studentlaccd.sharepoint.com/sites/laccd/offices/OIT/SIS/Admissions
SIS A&R Mentors: SISARMentors@email.laccd.edu
CCC Tech Center Support: staffsupportccctc@openccc.zendesk.com
SIS Admissions Support: ESCAdmissionSupport@laccd.edu
CITY / EAST / HARBOR / MISSION / PIERCE / SOUTHWEST / TRADE-TECH / VALLEY / WEST
--
Jane Linder
Software Product Manager, Student Success Suite
California Community Colleges Technology Center (CCCTC)
3536 Butte Campus Drive, AHPS163, Oroville, CA 95965jlinder@ccctechcenter.org
office: (530) 552-1053
--
Jane Linder
Software Product Manager, Student Success Suite
California Community Colleges Technology Center (CCCTC)
3536 Butte Campus Drive, AHPS163, Oroville, CA 95965jlinder@ccctechcenter.org
office: (530) 552-1053
--
Jane LinderSoftware Product Manager, Student Success SuiteCalifornia Community Colleges Technology Center (CCCTC)
3536 Butte Campus Drive, AHPS163, Oroville, CA 95965
jlinder@ccctechcenter.org
office: (530) 552-1053
K-8 and 9-12 students are not asked the two questions above therefore, are inaccurately classified as residency B2 (requirements possibly met) and assigned flag 03 by the residency algorithm.
Proposed Solutions
From
To
From
To
Issue: Residency Area D QuestionI added the Residency Class D attachment with screenshots from the CCCApply Standard Application and the Data Dictionary where it says applicants under 19 years of age are asked questions about their parent(s) or guardian(s) to determine CA residency for tuition purposes. However the Area D Flowchart and the Outline of Area D do not reflect this statement. This is why LACCD is requesting the residency algorithm be modified. Thank you in advance.
Additional Questions
A: Yes. The residency classification of the parent or guardian is used when determining the status of a minor.
|
Additional Notes:
Special K12 Admits must select Enrollment Status = Y (Y = “enrolling in high school, or lower grade, and college at the same time). The majority of K12 special admits are “minors” (under age 19). Selecting this enrollment status value triggers the following conditional questions on the Education page:
If <enroll_status = Y> THEN the next question “High School Education Level” is required;
the <hs_edu_level> question defaults to “1 = enrolled in high school, or lower grade, and college at the same time” value, then the “Current or Last School Attended” question is required;
the <hs_attendance> question does not have a comparable response option, prompting students to either select
At this time, this is current behavior.