Standard DED 

Problem Statement or Business Need

Per Vice Chancellor Omid Pourzanjani, questions MUST be removed from the CCCApply application in order to make it shorter. The CCCApply Redesign Workgroup has been meeting bi-weekly since June 1, 2018 to determine how to 

NOTE:  Patty to send Omid all information available on the SSN revision per IRS mandate from 2015.  Ask Tim if we have any information on specifically which department at the IRS did the language come from?

Questions to be removed from the CCCApply Standard Application:

College Enrollment:

Change order of the response options in the drop-down menu, putting "enrolling in high school (or lower grade) and college at the same time" first (1) in the order of four. This was discussed at the CACCRAO 2018 A&R Directors Training session (9-18-18) with Sonja Horn (Yuba), Brian Dean (Citrus/Cypress? (add values to the High School Education Level and rename the question (only) Highest Education Level. 

College Attended - add skip logic to only display if user has logical College Enrollment Status. If displayed then remove the a"Attendance From" and "Attendance To" fields from display. 

From Citizenship Status - add DACA value to the field response options

Parent Education Levels (check with Omid)

Athletic Interest Questions (3)

Special Residency questions: Seasonal Ag worker, CA public 

Considering removing the Needs & Interests table.  Mike Caruso explained why these are invaluable to the MyPath application.

All of the residency questions were put only

CCCApply Proposed Solution

 Work with the Non-Credit sub-committee to revise the responses to make more sense to the student.  The values would map the same, but the onscreen response options would be clarified. 

Revise the SSN Question

Revise the Preferred Name
Revise the Previous Name

Update the logic in the Enrollment Status field to HIDE the College Education & Colleges/Universities Attended sections IF user selects:

• 2  = Transfer student from another college

• 3  = Returning student to this college after absent for a main term

CONTINUE BELOW

Here's the logic that should be implemented across the responses:

1  = First-time student in college (after leaving high school)

• Hide College Education & Colleges/Universities Attended fields (Col1-4)
• Keep all other existing logic

2  = Transfer student from another college  (Keep existing logic)

3  = Returning student to this college after absent for a main term (Keep existing logic)

Y = Enrolling in high school (or lower grade) and college at the same time

• Hide College Education & Colleges/Universities Attended fields (Col1-4)
• Keep all other existing logic

HS Education Level

1. Change the label for this question to: Highest Education Level
2. Combine the HS Ed Level response options with the College Education responses into one field (This would require No back-end changes - it would all be front-end changes) All values would continue to map to their current data fields
   1. There are three fields currently that are populated from two current onscreen questions (HS Education Level & College Education Level):

• <hs_edu_level>
  • <higher_edu_level>
  • <highest_edu_level>

Revise the conditions and logic to only display the response options that align to the college enrollment responses, such as:

Move the logic from College Education to this question -

IF user selects:

Associates Degree, THEN display the Colleges Attended (college_count) and all the corresponding logic (i.e., display Col1-4 fields depending on number selected in college count. 

<hs_edu_level>

No change to the existing data field valuse

Add the values from Higher Education Level field to the High School Education Level  dropdown menu / response options,

X = No degree

7 = Received an associate degree

8 = Received a bachelor’s degree or higher

Revise the conditions and logic to only display the response options that align to the college enrollment responses, such as:

X = Attended college but received no degree
7 = Received an associate degree
8 = Received a bachelor’s degree or higher

<higher_edu_level>

3 = Received high school diploma from U.S. school
4 = Passed a high school equivalency test and received a certificate of high school equivalency
5 = Received a Certificate of California High School Proficiency
6 = Received a diploma/certificate of graduation from a Foreign secondary school
1 = Will be enrolled in high school (or lower grade) and college at the same time
2 = Currently enrolled in adult school
0 = Not a graduate of, and no longer enrolled in high school

Only display these values in the new Highest Education Level menu  following options IF college enrollment response is:
2  = Transfer student from another college 

3  = Returning student to this college after absent for a main term

from the College Enrollment question menu

To remove barriers for dual enrollment students, ADD a response option/value to the Last HS Attended field/question for "I attended a grade lower than high school" for middle school students.
If they choose this then:

• Do not display the School Finder
• Display the following fields:
  • School Country (drop down menu_
  • School State (drop down menu)
  • School Name (write in version only)
  • School City (write in version only)

See 2018-26: Add Value to Last High School Attended Section in Apply

Colleges Attended

Colleges Name

2  = Transfer student from another college 

3  = Returning student to this college after absent for a main term

from the College Enrollment question menu

Number of College Attended

2  = Transfer student from another college 

3  = Returning student to this college after absent for a main term

from the College Enrollment question menu

Problem - we have different values for similar questions:

Col1-4 Degree Type vs.

Higher Education Level

X = No degree

A        = Associate degree

B        = Bachelor degree or higher

C        = Certificate

Null = No response

Higher Education Level

X = No degree

7 = Received an associate degree

8 = Received a bachelor’s degree or higher

Null = No response

This appears as "College Education Level" 

This question can be moved out of the application 

• IF the applicant is determined to be a non-resident, the college can follow up with these special residency exceptions via Rule and Email

This question can be moved out of the application 

• IF the applicant is determined to be a non-resident, the college can follow up with these special residency exceptions via Rule and Email

This question can be moved out of the application 

• IF the applicant is determined to be a non-resident, the college can follow up with these special residency exceptions via Rule and Email

1. Update flag and logic to remove from Area B logic
2. Add to "Special Residency" section 

1. Add to "Special Residency" section 

1. Combine all four Y/N radio button questions into One question
2. Move the new question to the top of the page

Remove the requirement to display the two Athletic Interest questions from the application AND make them "Optional" - just like the MMI questions. 

Colleges can decide if they want to "turn on" the athletic questions or not (Many colleges are using the Title IX survey and use those questions as the trigger logic to send the application).

OpenCCC Account Creation

Streamline the Social Security Number question in the Account creation to new proposed format.  This format would:

• Removes "I plan to apply for financial aid" checkbox from onscreen 
• Removes "SSN Type" question from onscreen (data field would still be populated)
• Remove "SSN Exceptions" question from onscreen (data field would be deprecated)
• Change layout of question - streamline onscreen prompt text significantly
• Change layout of question - Put all legal disclosure language behind hyperlink / PopUp text box

Keep the following elements in the question:

• Label:  Social Security Number
• SSN Field:
• Confirm SSN Field:
• No SSN checkbox:

Add ability to recover OpenCCC account by text message

Add as an option to be selected with Answer Security Question or Send me an Email to recover my account. 

Implement Text Messaging into Account Recovery

If student selects = send me a text message to recover my account > send a 5-6 digit code that would be implemented onscreen

Remove this page from the workflow - The information can be moved to the Help page.

Make the homepage/landing page for "www.openccc.net" to the Sign-In page. 

Remove this page from the workflow - The information can be moved to the Help page

This page contains out-dated information that was pertinent in the first couple of years after launching OpenCCC and moving away from the Xap application, which issued email addresses as part of the account creation process. The options to be reviewed are:

1. Remove this page from the workflow; can move the information to an About page link accessible from the header. 
2. The landing page for OpenCCC.net would be an enhanced version of the Sign-In page.

Account Creation Page 1

Enhance the Mainphone / Second phone fields to add additional options to identify:

• Home
• Mobile
• Work

Mainphone Extension

Second  phone Extension

REMOVE

REMOVE

Remove these fields from onscreen in the Account Creation & Edit Account

Deprecate these fields 

Requirements Summary

Change Specifications

Top

Changes to Data Download File

Changes to Logic

Top

Supporting Documentation 

Below is additional documentation (i.e., CCCCO legal opinions, residency and/or education code citations, legislation citations, supplemental information, etc.) to be referenced in support of this change request. 

For Internal Use Only

Related JIRAs

Education

The tables in this section show the fields that are populated from the Education tab of the CCCApply standard application.

Enrollment Status

Data Element:

enroll_status

Description:

Applicant’s response to College Enrollment Status question

Format, Length:

bpchar, 1

Values:

1  = First-time student in college (after leaving high school)

2  = Transfer student from another college

3  = Returning student to this college after absent for a main term

Y = Enrolling in high school (or lower grade) and college at the same time

Allows Null:

No

Default:

None

Usage:

Correlates to MIS SB15

Notes:

education table

Xap Field:

enrollmentStatusOneChar

Revision Log:

~~

Question Text:

As of <RDD>, I will have the following college enrollment status:  [menu]

Conditions:

Always

Additional Text: If a student is applying for a term that starts in May or June, then the College Enrollment Status and the High School Education labels have "as of 7/1/<RDD year>" listed.

Response Options:

1 = First-time student in college (after leaving high school)

2 = First time at this college; have attended another college

3 = Returning student to this college after absent for a main term

Y = Enrolling in high school (or lower grade) and college at the same time

Pop-Up Help:

None

Field Error Check:

None

Page Error Check:

Required selection; else error message, “You must select your College Enrollment Status.”

If (RDD minus <birthdate>) => 22 years, then do not display the response option “Y = Enrolling in high school (or lower grade) and college at the same time”.

Cannot be “First-time student in college” if college degree is indicated in “Higher education level” field; else error message, “You cannot have a College Enrollment Status of ‘First-time student in college’ if you have received an associate or bachelor’s degree.”

If College Enrollment Status is “Enrolling in high school (or lower grades) and college at the same time”, then High School Education Level must be “Enrolled in college and high school (or lower grades) at the same time”; else error message, “Answers to College Enrollment Status and High School Education Level do not agree: please fix one or the other.”

If College Enrollment Status is “Enrolling in high school (or lower grades) and college at the same time” or “First-time student in college (after leaving high school)”, and data is present in Colleges Attended section, applicant is prompted to confirm or correct the responses: “Your College

Enrollment Status and number of colleges attended indicate that you have previously attended college while in high school (or lower grades). If this is true, please check the confirmation box below. If it is not true, please correct your responses as necessary.”

“I confirm that I previously attended college while in high school or lower grades.”

Notes:

Correlates to MIS SB15.

Note: Per SB11, If student is 22 years or older at <RDD> they are prohibited from enrolling in high school or lower grade in California. Steering Committee approved request to remove the response option, “Enrolling in high school (or lower grade) and college at the same time” from the drop down menu to minimize errors in classification.

Data Element:

education: enroll_status

High School Education Level

Data Element:

hs_edu_level

Description:

Applicant’s response to High School Education Level question

Change label of this question to "Highest Education Level"

Format, Length:

bpchar, 1

Values:

3 = Received high school diploma from U.S. school
4 = Passed a high school equivalency test and received a certificate of high school equivalency
5 = Received a Certificate of California High School Proficiency
6 = Received a diploma/certificate of graduation from a Foreign secondary school
1 = Will be enrolled in high school (or lower grade) and college at the same time
2 = Currently enrolled in adult school
0 = Not a graduate of, and no longer enrolled in high school

Allows Null:

No

Default:

None

Usage:

Notes:

SB11, SB15

Xap Field:

highSchoolEdLevel

Revision Log:

~~

Question Text:

High School Education Level as of <RDD, or ‘July 1, RDDyear’ if RDDmonth is May or June> [menu]

Conditions:

Always

Additional Text: If a student is applying for a term that starts in May or June, then the College Enrollment Status and the High School Education labels have "as of 7/1/<RDD year>" listed.

Response Options:

X = Attended some college but did not obtain a degree

7 = Received an associate degree

8 = Received a bachelor’s degree or higher

Pop-Up Help:

Field Error Check:

None

Page Error Check:

Required selection; else error message, “You must select your High School Education Level.”

If (RDD minus <birthdate>) => 22 years, then do not display the option “1 = Will be enrolled in high school (or lower grade) and college at the same time”.

If High School Education Level is ‘Will be enrolled in high school (or lower grade) and college at the same time’, then College Enrollment Status must be ‘Enrolling in high school (or lower grade) and college at the same time’; else error message, “Your responses to the Enrollment Status and High School Education Level questions are contradictory. Please fix one or the other.”

If High School Education Level is “Enrolled in high school (or lower grades) and college at the same time”, then Higher Education Level cannot be “Received an associate degree” or “Received a bachelor’s degree or higher”; else error message, “Your responses to the High School Education Level and College Education Level questions are contradictory. Please fix one or the other.”

Notes:

Relates to SB11.

Note: If student is 22 years or older at <RDD> they are prohibited from enrolling in high school or lower grade in California. Steering Committee approved request to remove the response option, “Will be enrolled in high school (or lower grade) and college at the same time” from the drop down menu to minimize errors in classification.

education table

Data Element:

education: hs_edu_level

High School Completion Date

Data Element:

hs_comp_date

Description:

Applicant’s response to High School Completion Date question

Format, Length:

date, 10 (download format is yyyy-mm-dd)

Values:

Valid date

Allows Null:

Yes

Default:

None

Usage:

Notes:

education table

Xap Field:

highSchoolCompletionDate

Revision Log:

~~

Question Text:

High School Completion Date Month        Day        Year

[menu]        [menu]        [textbox] yyyy

Conditions:

Appears only if High School Education Level is one of the following: 3 = Received high school diploma from U.S. school

4 = Passed the GED, or received a High School Certificate of Equivalency 5 = Received a Certificate of California High School Proficiency

6 = Received a diploma/certificate of graduation from a Foreign secondary school

Additional Text:

“If unsure of the exact day, please estimate.”

Response Options:

Valid date

Pop-Up Help:

None

Field Error Check:

Date must be before "July 1, RDDYear” if RDDmonth is May or June; else error message "Your High School Completion Date cannot be after 06/30/<year of RDD>. Please correct the completion date and/or your High School Education Level.”

Year must be after 1900; else error message, “You must enter a 4-digit year after 1900.”

Day must be valid for month; else error message, “The day you selected is not valid for the month you selected.”

If mm/dd is February 29, year must be a leap year; else error message, “The day you selected is not valid for the year you entered.”

Page Error Check:

Required selection; else error message, “You must specify your High School Completion Date. If unsure of the exact day, please estimate.”

Date must be after Date of Birth; else error message, “Your High School Completion Date cannot be before your date of birth; please correct.”

Date must be on or before RDD; else error message, “Your High School Completion Date cannot be after <RDD >. Please correct the date and/or your High School Education Level.”

If term applied for starts in either May or June in the same year as the applicant’s

hs_comp_date, then the hs_comp_date must be before RDD or before July 1, ‘RDDYear'; else error message: "Your High School Completion Date cannot be after <RDD >. Please correct the completion date and/or your High School Education Level.”

Notes:

The HS Completion date can be after the <current date>, but should be before the Residency Determination Date <RDD>, which is the day before the Term start date <term:start_date>.

Each term has a unique <RDD>. The <RDD> is based on the term:start_date which is configured by the college in the Terms tab in the Administrator. The <RDD> appears in the question prompt text for all fields that are used in the Residency algorithm. High School students

Applying to a term that begins after they graduate (or equivalent) should be advised to read and understand the <RDD> carefully and answer questions according to that date and not the current date, which is a common oversight.

Data Element:

education: hs_comp_date

Higher Education Level (College)

Data Element:

higher_edu_level

Description:

Applicant’s response to Higher Education Level question

Format, Length:

bpchar, 1

Values:

X = No degree

7 = Received an associate degree

8 = Received a bachelor’s degree or higher

Null = No response

Allows Null:

Yes

Default:

None

Usage:

Notes:

Xap Field:

higherEdLevel

Question Text:

College Education Level as of <RDD> [menu]

Conditions:

Displayed unless Enrollment Status is ‘Enrolling in high school (or lower grade) and college at the same time’.

Additional Text:

None

Response Options:

X = No degree

7 = Received an associate degree

8 = Received a bachelor’s degree or higher

<null> No response

Pop-Up Help:

None

Field Error Check:

None

Page Error Check:

Optional response.

May not specify a lower education level than any Degree Type indicated in the ‘Colleges Attended’ section; else error message, “The Higher Education Level you selected is not consistent with the Degree(s) you specified for Colleges Attended; please fix one or the other.”

Notes:

Higher Ed Level can specify a higher degree than the highest “Degree” type at a College Attended because the degree might be from a college not listed.

education table

Data Element:

education:  higher_edu_level

Higher Education Completion Date

Data Element:

higher_comp_date

Description:

Applicant’s response to Higher Ed Degree Date question

Format, Length:

date, 10 (yyyy-mm-dd format in download)

Values:

Valid date

Allows Null:

Yes

Default:

None

Usage:

Notes:

education table

Xap Field:

higherEdCompletionDate

Revision Log:

~~

Question Text:

College Degree Date

Month        Day        Year

[menu]  [menu]  [textbox] yyyy

Conditions:

Appears only if Higher Education Level is one of the following: Received an associate degree

Received a bachelor’s degree or higher

Additional Text:

“If unsure of the exact day, please estimate.”

Response Options:

Valid date

Pop-Up Help:

None

Field Error Check:

Year must be after 1900; else error message, “You must enter a 4-digit year after 1900.”

Day must be valid for month; else error message, “The day you selected is not valid for the month you selected.”

If mm/dd is February 29, year must be a leap year; else error message, “The day you selected is not valid for the year you entered.”

Page Error Check:

Required selection; else error message, “You must specify your College Degree Date. If unsure of the exact day, please estimate.”

Date must be after Date of Birth; else error message, “Your College Degree Date cannot be before your date of birth; please correct.”

Date must be before RDD; else error message, “Your College Degree Date cannot be after <RDD >. Please correct the date and/or your Higher Education Level.”

Cannot be before High School Completion Date; else error message, “Your High School Completion Date cannot be after your College Degree Date.

Please fix the incorrect date.”

Notes:

None

Data Element:

education:  higher_comp_date

Highest Education Level

Data Element:

highest_edu_level

Description:

Applicant highest education level, system-generated from Higher Education or High School Education responses.

Format, Length:

bpchar, 5

Values:

If higher_edu_level = 7 or = 8, then first character = higher_edu_level; else first character = hs_edu_level.

If higher_edu_level = 7 or = 8, then final four characters = yyyy from higher_comp_date; else final four characters = yyyy from hs_comp_date (0000 if null)

Allows Null:

No

Default:

None

Usage:

Correlates to MIS SB11

Notes:

education table
System-generated field (derived) between the High School Education Level and Higher Education Level (College) – whichever is highest.

Xap Field:

highestEdLevel

highestEducationLevelYear

Revision Log:

~~

Graduated From California High School

Data Element:

cahs_graduated

Description:

Applicant’s response to Graduated from California High School question

Format, Length:

boolean, 1

Values:

1 = True/Yes

0 = False/No

Allows Null:

No

Default:

None

Usage:

A factor in AB540 Waiver eligibility

Notes:

education table

Xap Field:

graduatedCAHS

Revision Log:

~~

Question Text:

Did you receive your diploma, GED, or certificate in California?

Yes [radio button]        No [radio button]

Conditions:

Appears only if High School Education Level is one of the following: Received high school diploma from U.S. school

Passed the GED, or received a High School Certificate of Equivalency

Additional Text:

None

Response Options:

As shown in Question Text.

Pop-Up Help:

None

Field Error Check:

None

Page Error Check:

Required user response; else error message, “You must select Yes or No to specify whether or not you have received a diploma or certificate of completion from a California high school, or a California High School Certificate of Equivalency (GED).”

Notes:

Defaults to ‘No’ when question is not asked.

Automatically set this to ‘Yes’ when High School Ed level = 5.

Data Element:

education: cahs_graduated

Attended California High School for Three Years

Data Element:

cahs_3year

Description:

Applicant’s response to Attended California High School for Three Years question

Format, Length:

boolean, 1

Values:

1 = True/Yes

0 = False/No

Allows Null:

No

Default:

None

Usage:

A factor in AB540 Waiver eligibility

Notes:

education table

Xap Field:

attendedCAHS3Years

Revision Log:

~~

Question Text:

Have you attended high school in California for three or more years?

Yes [radio button]        No [radio button]

Conditions:

Always

Additional Text:

None

Response Options:

As shown in Question Text.

Pop-Up Help:

None

Field Error Check:

None

Page Error Check:

Required user response; else error message, “You must select Yes or No to specify whether or not you attended high school in California for three or more years.”

Notes:

Used in AB540 Waiver algorithm.

Home schooled students are not eligible for the AB540 exemption if instruction was provided by a tutor or other person (including the student’s parents) who did not have a valid California teaching credential, or was not affiliated with a state approved home-schooling program.

From CCCCO Legal Advisory 07-01: “Home schooling is instruction by a tutor or other person (including the student’s parent) who does not have a valid California teaching credential.

Local high schools are charged with determining whether to accept home schooling as valid attendance. Therefore, community college districts that are asked to consider home schooling as high school attendance for purposes of granting the exemption should confer with the public high school the student would have attended if not home schooled. If that high school accepts or would accept home schooling as valid high school attendance, the community college should also accept it for purposes of assessing whether the student can demonstrate three years of high school attendance.”

Data Element:

education: cahs_3year

High School Attendance

Data Element:

hs_attendance

Description:

Applicant’s response to High School Attendance question

Format, Length:

smallint, 1

Values:

1  = Attended high school.

2  = Was homeschooled in a registered homeschool organization?

3  = Was independently homeschooled.

4  = Did not attend high school and was not homeschooled.

Allows Null:

No

Default:

None

Usage:

Notes:

education table

Xap Field:

notAttendHS

Revision Log:

~~

Question Text:

[radio button] I attended high school.

[radio button] I was homeschooled in a registered homeschool organization.

[radio button]  I was independently homeschooled.

[radio button] I did not attend high school and was not homeschooled.

[radio button] I attended a lower grade than high school.

Conditions:

Always

Additional Text:

None

Response Options:

As shown in Question Text.

Pop-Up Help:

None

Field Error Check:

None

Page Error Check:

Required selection; else error message, “You must select one of the options under Last High School Attended.”

Must not be ‘I did not attend high school’ or ‘I was homeschooled in a registered homeschool organization’ or ‘I was independently homeschooled’ if High School Education Level is ‘Received high school diploma from U.S. school’ or ‘Received a diploma/certificate of graduation from a Foreign secondary school’; else error message, “Your responses to the High School Education Level and High School Attendance questions are contradictory. Please fix one or the other.”

Must be ‘I attended high school’ or ‘I was homeschooled in a registered homeschool

organization’ if Attended California High School for Three Years is ‘Yes’; else error message, “One of your answers states that you attended a California high school for three years, but another states that you did not attend high school. Please fix these conflicting answers.”

Notes:

Note: The data elements home_schooled and hs_not_attended are no longer used. They were replaced with hs_attendance.

Data Element:

education:  hs_attendance

High School Not Listed

Data Element:

hs_not_listed

Description:

Indicates if the applicant clicked that their high school was not listed when searching for the high school.  When this is true, it means the high school was entered manually.

Format, Length:

boolean

Values:

True = The high school not listed link was clicked

False = The high school not listed link was not clicked.

Allows Null:

No

Default:

None

Usage:

Notes:

education table

Xap Field:

N/A

Revision Log:

~~

Question Text:

[Link in the school list] My school is not in the list.

Conditions:

Appears if Country is United States.

Additional Text:

Response Options:

Pop-Up Help:

None

Field Error Check:

None

Page Error Check:

None

Notes:

Clicking this link will cause the high school name and city fields to open for manual entry.

Data Element:

education:  hs_not_listed

Last High School Attended: Country

Data Element:

hs_country

Description:

Applicant’s response to question for Last High School Attended: Country

Format, Length:

bpchar, 2

Values:

ISO country code

Allows Null:

No

Default:

None

Usage:

Disables High School Finder if not US

Notes:

Defaults to US on application

education table

Xap Field:

High sch 1 enrolled - country

Revision Log:

~~

Question Text:

Country [menu]

Conditions:

Appears if radio button for “I attended high school or a homeschool organization” is selected.

Additional Text:

None

Response Options:

Menu of countries per ISO, United States at top. Defaults to United States.

Pop-Up Help:

None

Field Error Check:

None

Page Error Check:

If High School Education Level is “3 - Received high school diploma from U.S. school”, then Country must be U.S.; else error message, “The country of your Last High School Attended does not match your response to High School education level. Please fix one or the other.”

[Spanish: “El país de la última escuela secundaria a la que asististe no coincide con la respuesta que diste en relación con tu nivel de estudios secundarios. Favor de corregir una o la otra respuesta.”]

If High School Education Level is “6 - Received a diploma/certificate of graduation from a Foreign secondary school”, then Country must not be U.S.; else error message, “The Country of your Last High School Attended does not match your response to High School education level. Please fix one or the other.”

[Spanish: “El país de la última escuela secundaria a la que asististe no coincide con la respuesta que diste en relación con tu nivel de estudios secundarios. Favor de corregir una o la otra respuesta.”]

Notes:

This is a rare menu field that has a default selection.

Data Element:

education:  hs_country

Last High School Attended: State

Data Element:

hs_state

Description:

Applicant’s response to question for Last High School Attended: State

Format, Length:

bpchar, 2

Values:

USPS state code

Allows Null:

Yes, only if Country is not US

Default:

None

Usage:

Notes:

Defaults to US on application

education table

Xap Field:

High sch 1 enrolled - state

Revision Log:

~~

Question Text:

State [menu]

Conditions:

Appears if Country is United States.

Additional Text:

None

Response Options:

Menu of U.S. states, territories, etc., with California at top. Defaults to “Select a State”.

Pop-Up Help:

None

Field Error Check:

None

Page Error Check:

Required. Error message is “Please select a state”.

Notes:

None

Data Element:

education: hs_state

Last High School Attended: City

Data Element:

hs_city

Description:

Applicant’s response to question for Last High School Attended: City

Format, Length:

varchar, 20

Values:

Text string up to 20 characters

Allows Null:

Yes

Default:

None

Usage:

Notes:

Can come from High School Finder or from applicant entry

education table

Xap Field:

High sch 1 enrolled - city

Revision Log:

~~

Question Text:

User is prompted to enter their high school and/or city in the school search box.

"Enter the name or city of your high school or homeschool organization. Then make a selection from the list."

The hs_city ("City" field) is populated from the school lookup table when the user selects a school from the list. If the user clicks “My school is not in the list,”, then the user free-form enters the city in the "City" field.

Conditions:

Appears if Country is United States, and hs_attendance is 1 = I attended high school or 2 = I was homeschooled in a registered homeschool organization.

Additional Text:

Response Options:

None: populated by High School Finder.

Hover Help:

None

Pop-Up Help:

None

Field Error Check:

None

Page Error Check:

None

Notes:

Data Element:

education: hs_city

Last High School Attended: CDS Code

Data Element:

hs_cds

Description:

High school’s CDS code from High School Finder, or generic code if not from Finder

Format, Length:

bpchar, 6

Values:

Null if ‘education: hs_name’ is null   

If State is California: CDS code from High School Finder, else if there is no CDS code in Finder or if the school is entered manually, then 600050

If Country is not US: 8XXXXX

If Country is US but State is not California (whether the school is entered manually or found in the school table):

AL = 600010

AK = 600020

AZ = 600030

NH = 600290

NJ = 600300

NM = 600310

AR = 600040

CO = 600060

CT = 600070

DE = 600080

DC = 600510

FL = 600090

GA = 600100

HI = 600110

ID = 600120

IL = 600130

IN = 600140

IA = 600150

KS = 600160

KY = 600170

LA = 600180

ME = 600190

MD = 600200

MA = 600210

MI = 600220

MN = 600230

MS = 600240

MO = 600250

MT = 600260

NE = 600270

NY = 600320

NC = 600330

ND = 600340

NV = 600280

OH = 600350

OK = 600360

OR = 600370

PA = 600380

RI = 600390

SC = 600400

SD = 600410

TN = 600420

TX = 600430

UT = 600440

VT = 600450

VA = 600460

WA = 600470

WV = 600480

WI = 600490

WY = 600500

AS = 600610 CZ = 600770

VI = 600890

PR = 600810

GU = 600650

Allows Null:

Yes

Default:

None

Notes:

education table

Xap Field:

highSchoolCDSCode1

Last High School Attended: Full CDS Code

Data Element:

hs_cds_full

Description:

Full high school CDS code from CDE

Format, Length:

Character varying 14

Values:

Null if ‘education: hs_name’ is null   

If State is California: CDS code from High School Finder, else if there is no CDS code in Finder or if the school is entered manually, then 600050

If Country is not US: 8XXXXX

If Country is US but State is not California (whether the school is entered manually or found in the school table):

AL = 600010

AK = 600020

AZ = 600030

NH = 600290

NJ = 600300

NM = 600310

AR = 600040

CO = 600060

CT = 600070

DE = 600080

DC = 600510

FL = 600090

GA = 600100

HI = 600110

ID = 600120

IL = 600130

IN = 600140

IA = 600150

KS = 600160

KY = 600170

LA = 600180

ME = 600190

MD = 600200

MA = 600210

MI = 600220

MN = 600230

MS = 600240

MO = 600250

MT = 600260

NE = 600270

NY = 600320

NC = 600330

ND = 600340

NV = 600280

OH = 600350

OK = 600360

OR = 600370

PA = 600380

RI = 600390

SC = 600400

SD = 600410

TN = 600420

TX = 600430

UT = 600440

VT = 600450

VA = 600460

WA = 600470

WV = 600480

WI = 600490

WY = 600500

AS = 600610 CZ = 600770

VI = 600890

PR = 600810

GU = 600650

Allows Null:

Yes

Default:

None

Notes:

Added March 2017; Pulling from the same data source, but this will display and download the full 14-digit High School CDS code.

Last High School Attended: CEEB Code

Data Element:

hs_ceeb

Description:

High school’s CEEB code from High School Finder, if available

Format, Length:

bpchar, 7

Values:

CEEB code or null

Allows Null:

Yes

Default:

None

Usage:

Notes:

education table

Xap Field:

High sch 1 enrolled - ceeb

Revision Log:

~~ 

Number of Colleges Attended

Data Element:

college_count

Description:

Applicant’s response to Number of Colleges Attended question

Format, Length:

smallint

Values:

0  = None

1  = 1

2  = 2

3  = 3

4  = 4

5  = 5 or more

Allows Null:

No

Default:

None

Usage:

Notes:

education table

Xap Field:

moreThanFourColleges

Revision Log:

~~

Question Text:

Specify the number of colleges you have attended including those you are currently attending.

[radio button] None        [radio button] 1        [radio button] 2        [radio button] 3        [radio button] 4        [radio button] 5 or more

Conditions:

Always

Additional Text:

If ‘5 or more’ is selected: Instructions TBD

Response Options:

As shown in Question Text.

Pop-Up Help:

None

Field Error Check:

None

Page Error Check:

Required response; else error message, “You must select the number of colleges/universities you have attended.”

Must not be ‘None’ if Enrollment Status is ‘Transfer student from another college’ or

‘Returning student to this college after absent for a main term’; else error message, “Your Enrollment Status and number of colleges attended do not agree. Please correct one or the other.”

Must not be ‘None’ if Higher Education Level is ‘Received an associate degree’ or ‘Received a bachelor’s degree or higher’; else error message, “Your Higher Education Level cannot indicate a college degree if the number of colleges/universities you have attended is None.

Please correct one or the other.”

Must be ‘None’ if Enrollment Status is ‘First-time student in college (after leaving high school)’ or ‘Enrolling in high school (or lower grade) and college at the same time’; else error message, “Your Enrollment Status and number of colleges attended indicate that you have previously attended college while in high school (or lower grades). If this is true, please check the confirmation box below. If it is not true, please correct your responses as necessary.

[checkbox] I confirm that I previously attended college while in high school or lower grades.” This edit will never get activated because the same edit related to college data present will get triggered first. It is the same confirmation/error message.

Notes:

This question replaces the “more than 4 colleges” checkbox in Xap CCCApply. It allows CCCApply to display the exact number of Colleges Attended question blocks needed and to require that all are filled in.

Information about colleges attended is sorted as follows:

The number of College/University question sets that will appear depends on the response to Number of Colleges Attended.

If the Number of Colleges Attended is ‘5ormore’, we probably want to insert instructional text after the Number of Colleges Attended question. This text would tell the user which colleges to list: most recent; most significant; anything as long as the highest degree is included. To minimize redundancy, this document provides tables for the College/University 1 question set only. For College/University 2, College/University 3, and College/University 4,everything is the same as for College/University1 except:

•     Wherever it occurs in the tables, “College/University 1” will be replaced by “College/ University 2”, “College/University 3”, or “College/University 4” as appropriate.

• The question set for College/University 2 will appear when Number of Colleges Attended is ‘2’, ‘3’, ‘4’, or ‘5 or more’.
• The question set for College/University 3 will appear when Number of Colleges Attended is ‘3’, ‘4’, or ‘5 or more’.
• The question set for College/University 4 will appear when Number of Colleges Attended is ‘4’ or ‘5 or more’.

Sorting Colleges Attended:

When there are two or more colleges, they can be listed in any order by the applicant. However, in the database they will be sorted and saved in order of attendance, with College/University 1 the most recently attended. The primary sorting date will be Attendance Ended; the secondary sorting date will be Attendance Began. If two or more colleges have the same Attendance Ended date and the same Attendance Began date, it doesn’t matter which comes before the other in the sorting.

Note:  In the Xap system, once the Education page has been completed, the schools are resorted on the Education page to match the database sorting. It does not matter whether CCCApply does this. However, if CCCApply does resort the Colleges Attended list, to prevent confusing situations for the user, the sorting should not occur until the page is completed (i.e., sorting should not occur when the page is saved but not completed).

Data Element: