Page Comparison

Language & Text Changes

Meeting Notes: New Change Requests: Language & Text Changes - Part 1

Zoom Recording: 12.10.19-CCCApply: New Change Requests-Language and Text - Part 1

Summary:

1. Add “Immigration” to Citizenship section & question label

2. Add clarifying language to Citizenship & Immigration Status question

3. Add a checkbox for “Support for Undocumented Students” to Programs & Services section (Needs & Interests table)

Need support and decision on how the CO position on DACA and whether they should self-report and collect their data.

Immigrants Rising

Ongoing Issues:

• Collecting DACA

• Dual Enrollment

• Parent-Guardian

Pending Language Changes to Review: There are other questions/data fields that need language or text revision for various reasons:

1. Birthdate

2. Previous Legal Name(s)

3. Authorized Text Message

4. Parent/Guardian Information Question

5. Consent

6. Submit Your Application

Updates to AB540 Logic

Meeting Notes: CCCApply Sub-Committee: Requirements for AB540/SB68 Compliance

Zoom Recording: 12.11.19 - AB540/AB68 Required Changes in CCCApplySummary

Confirmed Changes

1. What are the requirements for Adult School students in CCCApply;

2. AB540 algorithm needs to be updated to determine status

3. Reviewed and approved the following changes related to AB540 in CCCApply:Update

   1. Replace the outdated AB540 Affidavit doc (pdf) on the Special Links & Opportunities page with latest version

   Expand /

   1. Add a link to the “California Dream Act Application” on the Special Links & Opportunities page

Other Actions:

Review of the Education Page for

Need support from the CCCCO on what needs to be updated on the Education page to comply with new AB540/SB68/AB2000 requirements:

1. 2. Pending:

Pending / Action Items

1. Compile and summarize list of questions and unresolved issues after the two meetings held in December 2019 that require further discussion by College users regarding new AB540 eligibility requirements

2. Review current AB540 algorithm and draft comparison list to identify all needed changes in CCCApply Standard App to comply.

   1. Changes required to the Education page to ensure students can declare time in attendance

   2. Changes to the existing algorithm

3. Schedule follow-up call for early January 2020 and include CO representative(s) who can provide guidance

1. Who is the appropriate person at the CO to provide support with AB540 compliance?

2. What are the requirements regarding attendance in Adult School? Community college? Noncredit programs/courses?

Social Security Number Question

Meeting Notes: Review Social Security Number Question Revision

Zoom Recording: 12.05.19-CCCApply: Social Security Number Question Revision

Confirmed Changes & Deployment Plan

1. Implement phased approach to a comprehensive revision to the existing Social Security Number question (language, placement, layout and user flow) in OpenCCC legacy and CCCApply Edit Account systems;

   Phase 1: Revise layout and legal language in existing question and placement (legacy OpenCCC)

   Revise legal language (approved by CCCCO legal) and move to Help pop-up drawer, triggered by hyperlink, and implement skip/conditional logic to display data input fields in the legacy OpenCCC system

   new layout with all new language to the existing SSN questions in OpenCCC legacy system

2. Implement phased deployment plan with enhancements based on user-testing and research data:

   1. Phase 1: Deploy the new SSN version* in the current OpenCCC Legacy Account in Spring 2020

      1. New version = new layout and language (interactive mock-up designed by Foundation and language approved by CCCCO legal) while maintaining existing backend data fields;

      2. Work with CCC Foundation , CCCCO, and college user and other CCC groups to document do live user testing on first implementation in legacy OpenCCC system and update in CCCApply Edit Accountacceptance testing, collect feedback and prioritize changes with students and college user testing;

         1. Collect feedback and prioritize changes with students and college user testing

         Work to ensure minimal (if any) data field and structure changes in the backend

   2. Phase 2:Move revised SSN question out of OpenCCC and Edit Account pages, and into from OpenCCC to CCCApply Standard Application

      1. Coordinate move out of legacy OpenCCC system next phase with the launch of new OpenCCC 2.0 New OpenCCC launch

      2. Implement approved data-based changes identified during Phase 1 from colleges and students based on layout and language changes Work with colleges to determine which other (if any)

      3. Move new SSN to CCCApply Standard and other confirmed applications (if any) should also include the revised SSN

   Implement changes to the layout, language, and placement of the Social Security Number question

   1. Revise legal language (with approved text per CCCCO legal) and move behind hyperlink to Help drawer

   2. Revise layout of data input fields using conditional Y/N skip logic

New SSN Version*

• Revise layout of existing SSN question with conditional skip logic, Help hyperlink, and enhanced data input structure

• Revise all question and help language, including additional onscreen legal text, with approved text from CCCCO

• Maintain existing data fields on the back end (with minimal changes to existing downloads structure)

Place new SSN question on the Account Information/Mailing page in CCCApply Standard (but do not implement in Noncredit, International or Promise Grant applications)

In-Progress Application Data Project

Meeting Notes: Access to In-Progress CCCApply Application Data (with student consent)

Zoom Recording: 12.03.19-CCCApply: In-Progress Application Data

Noncredit Application User Group Meeting

Meeting Notes: CCCApply Noncredit Application User Group - December 12, 2019

Zoom Recording: 12.12.19-CCCApply Noncredit Application User Group Meeting

Spam Filter Service

Meeting Notes: CCCApply Sub-Committee: Spam Filter Web Service

Zoom Recording: 12.09.19-CCCApply-Spam Filter Service Meeting

1. Organize new Spam Filter User Group, focused on fraud coming in through CCCApply, to identify enhancements to the Spam Filter web service and best practices for colleges to combat fraud;

   1. Schedule and hold monthly online meetings (every third Monday of each month), open to CCC college staff and admin, See schedule on the 2019-2020 CCCApply Sub-Committee Meeting Schedule.

2. Review list of change requests identified by the colleges during the 12/09 meeting:

   1. Update the Spam Filter User Interface in the Administrator with:

      1. Add the IP Address to the spam filter summary table

      2. Add the Country that matches the IP address or region to the table

      3. a way to Search by existing column data (whatever the columns are) CCCID, Email Address, DOB, etc. 

   2. Look into adding a Zip Code / Area Code validation check in the Permanent & Mailing address sets

   3. Add ability to create a rule in the Administrator that would allow the colleges to identify criteria that should move the application directly into the suspension folder (spam filter) or prevents it/whitelist). In other words, “don’t implement the “model” if the app meets specific criteria (rule logic). App would have to bypass the prediction service 

1. Other Action: Check with the new OpenCCC PM on which version of ReCAPTCHA will be used in the new OpenCCC system to combat robots and other bad actor technology. Colleges wants to know whether our current is too outdated to be effective?) Is OpenCCC redesign planning to include an updated version?  Which tool and which version will be used?  Why do we not have one in the Application?  Get history on this and inform the group.

Need CO support convincing colleges that spammers are attacking colleges that are providing free .edu emails, Google Apps/storage, and MS software (Office365)

CCCApply Administrator