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Below is the Q&A from the CCCApply Noncredit Application Webinar (June 27, 2019).

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About General Questions

Q: Is (the Noncredit) application available for use now?

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Yes. Terms for the Noncredit Application are set up in the CCCApply Administrator in the same Standard application module that you set up terms for your Standard Application.

NOTE:  All terms that get set up in the "CCCApply" application in the CCCApply Administrator will appear in the Term Applying For menu in both the Standard and Noncredit Applications. Setting up terms is documented in the /wiki/spaces/PD/pages/758546724.

Q:

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One of the objectives of the CCCApply Noncredit College Pilot Project was to develop a workflow within CCCApply for noncredit students that would serve the majority of our college stakeholders' needs. During development, we looked at a number of noncredit paper applications to ensure the majority of questions were represented in the CCCApply online version. On every application we reviewed, questions asking for enrollment status, high school education level, high school completion date, and college education level; therefore we felt it was necessary to include the Education page in the Noncredit Application intact and gauge reception by colleges and students.

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Comment by Alicia Gregory: We need the education tab - this is important for CAEP data information collection.

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Yes. Admin settings (terms, majors/programs, rules, messages and supplemental questions) for the Noncredit Application are managed in the CCCApply Administrator using the same modules as the Standard Application. College users should use their existing authorized user accounts for the Administrator and Report Center.

Q: Is the CCCApply Download Client Utility (used the same for the Noncredit Application)?

Yes. The CCCApply Download Client is used for the Noncredit Application.  Since the Noncredit Application is just a workflow path within the Standard Application, the same download files are used for both the Standard and Noncredit applications. The only thing the college needs to do is be aware that all hidden questions and pages in the Noncredit Application will appear in "Null" values in your existing Standard Application downloads.  There are two new data fields added to the Standard Application data set for the Noncredit Application:  Noncredit Status <non_credit> and Integrity Flag 81 <integrity_fg_81> which is an integrity flag field traditionally used by Admissions & Records staff to understand residency status.  

For details on the data fields and downloads for the Noncredit Application, see the following links and documentation:

Q: Is the SSN (Social Security Number) required?

Currently, the Social Security Number (SSN) is a question asked in the OpenCCC Account system; it is not a question in the CCCApply application itself. However, the response is passed to, and can be edited in, each CCCApply application (Standard, Noncredit, Promise Grant, International) to the CCCApply Download Client and/or SuperGlue for Apply.

It is not required for applicants to provide their Social Security Number (SSN) or Taxpayer Identification Number (TIN), however, it is required - at this time - for the applicant to answer the question. If they do not have a SSN or TIN, they can respond with "I decline to provide an SSN or TIN at this time."

Q: Is there a way to take the SSN out of the CCC Apply application?

Currently, there is no way to remove the SSN question from the OpenCCC Account or the CCCApply applications. However, this may change in the near future. The CCC Technology Center is working on an OpenCCC Account redesign and they are investigating how to remove the SSN from the process but still maintain a high rate of matching to identify duplicate CCCID accounts, as well as account recovery verification.  Nevertheless, the OpenCCC product team is actively working on an alternative design to streamline the account creation process for students and colleges. 

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Comment from Kip Nead (Cabrillo College): (We) Don't want SSN completely gone, because students wanting fin aid have to provide it. Also we get duplicate accounts if a student provided as SSN in the past but they submit a new app without one.
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Comment by John Steffens: Maybe move the SSN question to the Financial Assistance section.
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Comment from Alicia Gregory: But if this is for noncredit then there is not a need for financial aid is there? Is there a way to take it out of the main CCC app and then have it filled in if they chose to do the for credit pathway?

See Answers above.

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Comment by Alicia Gregory: People can create an account without submitting a SSN.

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Again, the OpenCCC product team is currently exploring alternative solutions to using the SSN to minimize account duplication (CCCID) and for account recovery (matching) in their current redesign effort.  The data of birth is already one of the factors used in authentication. Stay tuned for news and information on the new OpenCCC design underway by "following" the OpenCCC Student Account category page on the CCCTC college support site: CCCTechnology.info/openccc_student_account

Q: When the application feeds into our ERP system, will there be an application type if we create a field for it? Noncredit application vs. credit application?

Yes, a new field has been added to the database to help identify when a Noncredit is submitted versus a Standard application; but it's not the "Application Type" flag that is used in the Intended Major/Program of Study or Supplemental Questions admin modules. The new field that can be added to your ERP is:  Noncredit Status <non_credit> - a boolean field that is set to "true" if the student uses the Noncredit App URL to complete the application, otherwise it defaults to "false" for all Standard applications.

For details on the data fields and downloads for the Noncredit Application, see the following links and documentation:

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(Is the) Admin center and Report Center is same as College Credit (Standard Application)?

Yes. Admin settings (terms, majors/programs, rules, messages and supplemental questions) for the Noncredit Application are managed in the CCCApply Administrator using the same modules as the Standard Application. College users should use their existing authorized user accounts for the Administrator and Report Center.

Q: Is the CCCApply Download Client Utility (used the same for the Noncredit Application)?

Yes. The CCCApply Download Client is used for the Noncredit Application.  Since the Noncredit Application is just a workflow path within the Standard Application, the same download files are used for both the Standard and Noncredit applications. The only thing the college needs to do is be aware that all hidden questions and pages in the Noncredit Application will appear in "Null" values in your existing Standard Application downloads.  There are two new data fields added to the Standard Application data set for the Noncredit Application:  Noncredit Status <non_credit> and Integrity Flag 81 <integrity_fg_81> which is an integrity flag field traditionally used by Admissions & Records staff to understand residency status.  

For details on the data fields and downloads for the Noncredit Application, see the following links and documentation:

Q: Is the SSN (Social Security Number) required?

Currently, the Social Security Number (SSN) is a question asked in the OpenCCC Account system; it is not a question in the CCCApply application itself. However, the response is passed to, and can be edited in, each CCCApply application (Standard, Noncredit, Promise Grant, International) to the CCCApply Download Client and/or SuperGlue for Apply.

It is not required for applicants to provide their Social Security Number (SSN) or Taxpayer Identification Number (TIN), however, it is required - at this time - for the applicant to answer the question. If they do not have a SSN or TIN, they can respond with "I decline to provide an SSN or TIN at this time."

Q: Is there a way to take the SSN out of the CCC Apply application?

Currently, there is no way to remove the SSN question from the OpenCCC Account or the CCCApply applications. However, this may change in the near future. The CCC Technology Center is working on an OpenCCC Account redesign and they are investigating how to remove the SSN from the process but still maintain a high rate of matching to identify duplicate CCCID accounts, as well as account recovery verification.  Nevertheless, the OpenCCC product team is actively working on an alternative design to streamline the account creation process for students and colleges. 


Info
Comment from Kip Nead (Cabrillo College): (We) Don't want SSN completely gone, because students wanting fin aid have to provide it. Also we get duplicate accounts if a student provided as SSN in the past but they submit a new app without one.


Info
Comment by John Steffens: Maybe move the SSN question to the Financial Assistance section.


Info
Comment from Alicia Gregory: But if this is for noncredit then there is not a need for financial aid is there? Is there a way to take it out of the main CCC app and then have it filled in if they chose to do the for credit pathway?

See Answers above.


Info
Comment by Alicia Gregory: People can create an account without submitting a SSN.


Q: Can't we use birthdate to verify?

Again, the OpenCCC product team is currently exploring alternative solutions to using the SSN to minimize account duplication (CCCID) and for account recovery (matching) in their current redesign effort.  The data of birth is already one of the factors used in authentication. Stay tuned for news and information on the new OpenCCC design underway by "following" the OpenCCC Student Account category page on the CCCTC college support site: CCCTechnology.info/openccc_student_account

Q: When the application feeds into our ERP system, will there be an application type if we create a field for it? Noncredit application vs. credit application?

Yes, a new field has been added to the database to help identify when a Noncredit is submitted versus a Standard application; but it's not the "Application Type" flag that is used in the Intended Major/Program of Study or Supplemental Questions admin modules. The new field that can be added to your ERP is:  Noncredit Status <non_credit> - a boolean field that is set to "true" if the student uses the Noncredit App URL to complete the application, otherwise it defaults to "false" for all Standard applications.

For details on the data fields and downloads for the Noncredit Application, see the following links and documentation:

Q: Has there been discussion about removing the education tab as well?

One of the objectives of the CCCApply Noncredit College Pilot Project was to develop a workflow within CCCApply for noncredit students that would serve the majority of our college stakeholders' needs. During development, we looked at a number of noncredit paper applications to ensure the majority of questions were represented in the CCCApply online version. On every application we reviewed, questions asking for enrollment status, high school education level, high school completion date, and college education level; therefore we felt it was necessary to include the Education page in the Noncredit Application intact and gauge reception by colleges and students.


Info
Comment by Alicia Gregory: We need the education tab - this is important for CAEP data information collection.

Q: What if you didn't attend for 3 years in HS?

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Colleges are encouraged to report bugs and technical issues immediately to the CCCTC college support site under the most appropriate category: CCCTechnology.info.

All confirmed technical issues will be entered into the CCCTC Zendesk system and a support ticket will be emailed to you.

Questions, comments, and support requests will be forwarded directly to the CCCApply Product Manager, Patty Donohue, via the CCCTechnology.info support site.  


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About Questions on the Noncredit Application

Q: Will they be adding an "other" race category? One of my students asked me this questions recently. m 

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