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Below is the Q&A from the CCCApply Noncredit Application Webinar (June 27, 2019).
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About General Questions
Q: Is (the Noncredit) application available for use now?
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Yes. Terms for the Noncredit Application are set up in the CCCApply Administrator in the same Standard application module that you set up terms for your Standard Application.
NOTE: All terms that get set up in the "CCCApply" application in the CCCApply Administrator will appear in the Term Applying For menu in both the Standard and Noncredit Applications. Setting up terms is documented in the /wiki/spaces/PD/pages/758546724.
Q:
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One of the objectives of the CCCApply Noncredit College Pilot Project was to develop a workflow within CCCApply for noncredit students that would serve the majority of our college stakeholders' needs. During development, we looked at a number of noncredit paper applications to ensure the majority of questions were represented in the CCCApply online version. On every application we reviewed, questions asking for enrollment status, high school education level, high school completion date, and college education level; therefore we felt it was necessary to include the Education page in the Noncredit Application intact and gauge reception by colleges and students.
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| Comment by Alicia Gregory: We need the education tab - this is important for CAEP data information collection. |
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Yes. Admin settings (terms, majors/programs, rules, messages and supplemental questions) for the Noncredit Application are managed in the CCCApply Administrator using the same modules as the Standard Application. College users should use their existing authorized user accounts for the Administrator and Report Center.
Q: Is the CCCApply Download Client Utility (used the same for the Noncredit Application)?
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(Is the) Admin center and Report Center is same as College Credit (Standard Application)?
Yes. Admin settings (terms, majors/programs, rules, messages and supplemental questions) for the Noncredit Application are managed in the CCCApply Administrator using the same modules as the Standard Application. College users should use their existing authorized user accounts for the Administrator and Report Center.
Q: Is the CCCApply Download Client Utility (used the same for the Noncredit Application)?
Yes. The CCCApply Download Client is used for the Noncredit Application. Since the Noncredit Application is just a workflow path within the Standard Application, the same download files are used for both the Standard and Noncredit applications. The only thing the college needs to do is be aware that all hidden questions and pages in the Noncredit Application will appear in "Null" values in your existing Standard Application downloads. There are two new data fields added to the Standard Application data set for the Noncredit Application: Noncredit Status <non_credit> and Integrity Flag 81 <integrity_fg_81> which is an integrity flag field traditionally used by Admissions & Records staff to understand residency status.
For details on the data fields and downloads for the Noncredit Application, see the following links and documentation:
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Yes, a new field has been added to the database to help identify when a Noncredit is submitted versus a Standard application; but it's not the "Application Type" flag that is used in the Intended Major/Program of Study or Supplemental Questions admin modules. The new field that can be added to your ERP is: Noncredit Status <non_credit> - a boolean field that is set to "true" if the student uses the Noncredit App URL to complete the application, otherwise it defaults to "false" for all Standard applications.
For details on the data fields and downloads for the Noncredit Application, see the following links and documentation:
Q: Has there been discussion about removing the education tab as well?
One of the objectives of the CCCApply Noncredit College Pilot Project was to develop a workflow within CCCApply for noncredit students that would serve the majority of our college stakeholders' needs. During development, we looked at a number of noncredit paper applications to ensure the majority of questions were represented in the CCCApply online version. On every application we reviewed, questions asking for enrollment status, high school education level, high school completion date, and college education level; therefore we felt it was necessary to include the Education page in the Noncredit Application intact and gauge reception by colleges and students.
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| Comment by Alicia Gregory: We need the education tab - this is important for CAEP data information collection. |
Q: What if you didn't attend for 3 years in HS?
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Q: How often is the list of CEEBs and (CDS) HS updated in the system?
CCCApply maintains a school “look-up” feature as part of CCCApply. This allows students to select a High School or previous College and automatically the CDS and CEEB code attach to the application record, thus the code(s) becomes part of the download file imported into a College’s SIS application.
CCC Technology center receives updates every 4-6 weeks. These files are uploaded to the database quarterly, then accessed by students during the application process.
Read more about CCCApply Schools & Colleges Lists
Q: Is there a paper version available?
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Colleges are encouraged to report bugs and technical issues immediately to the CCCTC college support site under the most appropriate category: CCCTechnology.info.
All confirmed technical issues will be entered into the CCCTC Zendesk system and a support ticket will be emailed to you.
Questions, comments, and support requests will be forwarded directly to the CCCApply Product Manager, Patty Donohue, via the CCCTechnology.info support site.
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About Questions on the Noncredit Application
Q: Will they be adding an "other" race category? One of my students asked me this questions recently. m
Regarding Latino ethnicity list, why countries are being considered ethnic groups instead of just country of origin?
The Student Equity Planning work of the past several years and the Chancellor’s Vision for Success has resulted in a system-wide focus on closing equity gaps. The new Race & Ethnicity question and layout changes was based on the work resulting from that research from 2018. At this time, the Chancellor's Office will oversee approval on all changes proposed to this section (in conjunction with federal requirements).
Read more about the new Race & Ethnicity Implementation 2018 and the Ethnicity/Ancestry Expansion project.
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| Comment by Stephen Carrillo: Many Latinos do not feel comfortable with the ethnicity options provided |
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