Various
Table of Contents |
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Warning |
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This change request document was formerly titled "2019-03: CCCApply Redesign Low-Hanging Fruit #3" |
Problem / Issue
During the 1.18.19 CCCApply Redesign Workgroup meeting, the following list of no-brainer changes were discussed. Some of these changes pertain to the Standard Application and some pertain only to the Non-Credit Application.
Proposed Solution
This page will list all the proposed changes, but separate change requests documents will be created for each page or component in order to consolidate changes on each page/area.
All changes pertaining to the Non-Credit Application will be reviewed and approved by the newly reformed CCCApply Advisory Committee (formerly Steering Committee) during Phase 2 of the Non-Credit Application Pilot Project.
Change Requests Summary Information
Request No. | 2019-03 |
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Date of Request | January 18, 2019 |
Requester | CCCApply Redesign Workgroup |
Application(s) | Standard |
Section / Page | Various |
Steering Hearing Date | TBD |
Proposed Change to Download File | TBD |
Proposed Change to Residency Logic | TBD |
Table of Contents |
---|
Warning |
---|
This change request document was formerly titled "2019-03: CCCApply Redesign Low-Hanging Fruit #3" |
Problem / Issue
During the 1.18.19 CCCApply Redesign Workgroup meeting, the following list of no-brainer changes were discussed. Some of these changes pertain to the Standard Application and some pertain only to the Non-Credit Application.
Proposed Solution
This page will list all the proposed changes, but separate change requests documents will be created for each page or component in order to consolidate changes on each page/area.
All changes pertaining to the Non-Credit Application will be reviewed and approved by the newly reformed CCCApply Advisory Committee (formerly Steering Committee) during Phase 2 of the Non-Credit Application Pilot Project.
Change Requests Summary Information
Section | Page | Field(s) | Remove or Revise | Change Requirements | Legal Implications |
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Needs & Interests | Needs & Interests Page | <comfortable_english> <financial_assistance> <tanf_ssi_ga> <athletic_intercollegiate> <athletic_intramural> <athletic_not_interested> <ni_table> | REMOVE & REVISE | Remove the Needs & Interests page from the Application* (and Noncredit app) by default for all users (Hide) and reconfigure each question/section to be turned ON (Show) per college request.
How? Phase I: The page would be turned off by default; the table will be implemented in the DB, the Programs & Services section is one lump/combined "section", and if the college wants to "opt-in" (show) one or more sections, it will have to be implemented manually by Tech Center Support because we won't implement the Admin configuration code in stage one. Phase II: Develop a new module in the CCCApply Administrator to allow colleges to Hide/Show these sections as needed (without submitting ticket to the Support team) | |
Language | Needs & Interests | <comfortable_english> | REMOVE | Remove the "Are you comfortable reading and writing English" from the application - as part of the approved change to remove the entire Needs & Interests page for all non-MyPath colleges.
| Small |
Financial Assistance Section | Needs & Interests | <financial_assistance> | REMOVE | Remove the entire section called "Financial Assistance" from the application Remove the "Are you interested in receiving information about money for college?" from the application | Small |
Financial Assistance Section | Needs & Interests | <tanf_ssi_ga> | REMOVE | Remove the "Are you receiving TANF/CalWorks, SSI, or General Assistance?" from the application These questions are on the Promise Grant | Small |
Athletic Interest | Needs & Interests | <athletic_intercollegiate> <athletic_intramural> <athletic_not_interested> | REVISE | MAKE THE Athletic Interest question/section "opt-in" - allow the colleges to request display Otherwise - remove the Athletic Interest section in the application This would remove the athletic interest question: However, as this question is used by 80% of the colleges (who have implemented the supplemental Title IX survey) we could make this question an "opt-in" section, allowing colleges to decide if they want to "turn on" the athletic questions or not. (make configurable but set to False by default. So it shows up for nobody in the first phase.) | Phase 1: Med (making it configurable included) Phase 2: To make it optional Requires a CAP story |
Programs & Services | Needs & Interests | <n_i_table> | |||
Page / Section | # | Proposed Change | Next Steps |
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Needs & Interests Page | Remove all five questions/sections on the Needs & Interests page (the entire page) for all students by default. The questions to be removed (hidden) by default are:
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Noncredit App | 1 | Implement the ability for colleges to display different "majors/programs of study" in the Noncredit Application 2018-24R: Enhance Major Category Filter for Non-Credit Application Only CAP CHANGE Implement functionality to tag Majors/Programs of Study in the Administrator. Tag would be similar to new field "Application Type" - identifying whether the individual Major/Program should display in the Standard, Noncredit, or Both | Under review - 6.5.0 |
Noncredit App | 2 | Implement the ability for colleges to display different Supplemental Questions in the Noncredit Application CAP CHANGE Implement functionality in the CCCApply Administrator that will allow the college to upload and enable two separate Supplemental Questions XML files for the Standard and Noncredit applications. The uploads would function the same way it does now but there would be a toggle field added to the SQ module that the college sets to identify which page should appear in which app. | Approved - 6.5.0 |
Noncredit App | 3 | Implement new Welcome landing page for the Noncredit Application | Approved - 6.5.0 |
Account / Mailing Information | 3 | Simplify the Account Information/Mailing page by hiding OpenCCC Account Information for first time applicants that just created their OpenCCC Accounts
| TEST and propose some options PROPOSE to Advisory |
4 |
| NEW - This requirement has not yet been reviewed by Advisory/Steering. What is the need? Question for Steering Committee:
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This would align to #1 Scenario #2 - considering a message banner between the Zipped up account bar and the current mailing address bar (similar to the orange SSN reminder message) | |||
5 | WAIT ON THIS ONE - revisit with committee
| NEEDS REVIEW from ADVISORY COMMITTEE | |
EDIT ACCOUNT | 2 | Move the SSN question* from OpenCCC Account to the CCCApply Application(s) using the new proposed layout format. | PENDING APPROVAL from LEADERSHIP |
NOTE: The OpenCCC Redesign project is happening and currently requirements are being gathered to completely redesign this front-load/front-facing account system to be more utilitarian towards authentication/authorizatIOn than PII / Directory information data collection If the new OpenCCC design requires the removal of many of the existing personal information fields (Previous Name fields, Preferred Name fields, SSN, DOB, Main Phone, Second Phone, Perm Address, Homeless checkboxes, etc.) then we need to redesign the Account & Mailing Info page to accommodate all of these fields because they will need to move added to the application proper. This is a significant change to our existing configuration and would require - I believe - approval by the Advisory Committee (Steering), the Workgroup, and CCCApply. Further, any new fields added to Account that need to be added to Apply - such as additional consent to release OpenCCC data (maybe) or other new fields, may need to be added to the Applications downloads. | RESEARCH ALL FIELDS TARGETED TO BE REMOVED RESEARCH AND REVIEW BY STAKEHOLDERS | ||
Education | 8 | Research "Last HS Attended" section - Workgroup/Omid believes that section should also be conditional and per MIS requirements that I've seen, if the student is over age 25 (22?) then they are not "required" to provide details of their last high school, such as CDS code, name, address, city, state Zip (maybe State). Research this with the Advisory Committee - SB12 - STUDENT-HIGH-SCHOOL-LAST (see attached) | RESEARCH MIS RESEARCH ED CODE/ TITLE 5 |
9 | Dual Enrollment - Add to skip logic to hide college education sections (this is already a JIRA) | ||
10 | HS Completion Date - simplify this field by first asking for the YYYY the applicant graduated; if the year is within ? 10 years of RDD, then ask for MM; if within 2 years, also ask for DD to best of ability, if not skip. This will need to be considered from many perspectives: MIS requirements, Dual enrollment, residency, etc. | RESEARCH MIS, ADVISORY CONSULTATION | |
See combined list of change requests pending: 2019-16: Open Issues Around the Education Pages - Apply & International | |||
See 2018-38: Questions to be revised or removed from Application - AB3101 | |||
Needs & Interests | 12 | Research whether we need to keep the TANF question on the Needs & Interests page (second question in the Financial Assistance section). Confirm we do or do not need it for Non-Credit students too. This was reviewed and approved by the Workgroup but could be unreliable and needs Steering approval. | RESEARCH TANF mandate of 2017. See attached. |
13 | Revise the Programs & Services Labels on the Needs & Interests page: Discuss better way to present the Programs & Services list to the applicant beyond just labels for each area. We need to incorporate better/more superior Help support for vague language throughout the application .This section is one such area. | WORK with ADVISORY GROUP ON PROPOSAL | |
Demographic Info | 14 | Explore removing the Parent/Guardian Education Levels question- what are the requirements? Can this be removed from MIS perspective? Does it need to be asked? If YES, does it need to be Required? If yes, can we simplify the options we are asking? Per Workgroup, there are fewer MIS required response options than we are asking now. Why? | RESEARCH MIS |
Enrollment | 6 | Revise the Education Goals to ensure they have to be collected at the time of application | RESEARCH MIS REVIEW WITH ADVISORY COMM |
ACCOUNT | 1 | Collaborate with the OpenCCC Redesign project team to itemize all fields that are proposed to be removed from OpenCCC Account creation because they will need to be added to CCCApply (BOG and/or International) because all fields are currently passed through Account to the application (merged) for download. Also any fields that are added to OpenCCC Account that may need to be downloaded by Apply should be considered. Questions for the OpenCCC Redesign team:
| RESEARCH AND TESTING What is the new redesign vision? Review OpenCCC Redesign Charter Review sprint demos and regular comm to Steering and colleges |
Other Applications | 11 | Review all pages in all three applications and look for formats that can be revised to make the application process simpler: Look for other fields across the application that have Y/N radio buttons implemented where we don't need them to be. | REVIEW APPLICATION |
Supporting Documentation
Description | File Type | URL | Notes | ||||||
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CCCAPPLY Required Questions | Google Sheet | https://drive.google.com/open?id=1MO8TuhLZaX3L5Lv8eqeyhN9WI39NHHVzbwXr7wJCf3Q | Includes CA Ed Code, Title 5, and MIS alignments | ||||||
2017 Enacted Bills - Legal |
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SB - Basic Student Record summary |
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