Release Schedule
Description | Date & Time | Notes |
|---|---|---|
Release No. | 6.2.0 | |
UAT Pilot Release | 6.28.18 12:00PM | Apply & Admin 2.0 |
| Pilot Update (1.0.1) | 7.12.18 - 8:00AM | Administrator 2.0 |
| Pilot Update (1.0.2) | 7.19.18 - 8:00AM | Administrator 2.0 |
| Pilot Update (1.0.3) | 9.06.18 - 5:00PM | Administrator 2.0 |
| Pilot Update (1.0.4) | 9.14.18 - 12:00PM | CCCApply Applications |
| Production Black-Out | 9.25.18 - 6:00PM (No further data changes) | Admin 1.0 |
Production Release | 9.30.18 - 12:00PM - 5:00PM | |
| Release Type | Maintenance Window | Major Release |
Release 6.2.0 Scope
| Description | Scope |
|---|---|
| Applications | OpenCCC Account |
| Changes to Residency Logic | No |
| Changes to Download Client | Yes - (Download Client Jar 6.2.0) |
| Changes to Administrator | Yes - (New College URLs) |
| Changes to Report Center | Yes - (New College URLs) |
| Changes to Documentation | Yes - New CCCApply Administrator 2.0 User Guide |
Contents
| Table of Contents | ||||||
|---|---|---|---|---|---|---|
|
Release Scope
| # | Change Requirement | Application | Notes |
|---|---|---|---|
| 1 | New Race & Ethnicity Disaggregation Implementation | CCCApply Standard Application CCCApply International Application | |
| 2 | 2019-2029 CC Promise Grant Application | CC Promise Grant Application | |
| 3 | OpenCCC User Interface Update - Match MyPath Styles | CCCApply Standard Application | |
| 4 | CCCApply App User Interface Update - Match MyPath Styles | CCCApply Standard Application | |
| 5 | CC Promise Grant User Interface Update - Match MyPath Styles | CCCApply Standard Application | |
| 6 | International App User Interface Update - Match MyPath Styles | CCCApply Standard Application | |
| 7 | Fraud Web Service - App Export Hotfix | CCCApply Standard Application | |
Release Summary
The CCCApply Release 6.2.0 combines the efforts of three project teams, closely coordinated to support the CCCApply 2018 annual update traditional fall release, which primarily consists of the development and integration of the new version of the CCCApply Administrator 2.0 and the launch of a new shared SSO-based staff and faculty "user and access management" system called the CCC Administrator.
- The new CCCApply Administrator 2.0 upgrade will completely replace the current version of the CCCApply Administrator (Admin 1.0), which means that all 110 colleges that have adopted the CCCApply applications will be affected by the cut-over of users and data to the new system as part of this deployment.
- Therefore, implementation support and online materials are available to help colleges with pre-migration data review, IT and operations tasks, implementation and training. To schedule a one-on-one support session for the purposes of walking you through the migration and implementation process, please Schedule A Support Session as soon as possible.
Overall, Minimal Changes to CCCApply Applications - No New Required Data Fields
The good news is there are very few changes to the CCCApply applications themselves in this release. There are no new required questions or data fields that need to be added to data downloads. We took advantage of this release to fix a long list of bugs and technical debt issues across Apply, Promise Grant, and International which are listed below (by Application).
New Spam Filter Web Service
However, one new service being added to the CCCApply Standard application - the Spam Filter Web Service - is being implemented to combat the large number of fraudulent applications coming in through the Standard application. This service does have a required user component that colleges will need to monitor regularly in order to ensure the machine-learning prediction model behind the service continues to grow, learn and identify fraud as the spammers change their tactics to avoid being detected. This service sits in the post-submission application pipeline and will not affect the user experience; however colleges will be given training on how to monitor and process spam applications through the new CCCApply Administrator 2.0 as part of their implementation & UAT session.
Release Strategy
On June 28, 2018, the Pilot versions of the CCCApply Administrator v.2.0 - along with the new core CCC Administrator platform - was released to the Pilot environment. All college pilot data was migrated over to the new Admin 2.0 system, which is now fully integrated with the Pilot CCCApply applications, database(s), download servers, and Report Center.
| Note | ||
|---|---|---|
| ||
The existing Production CCCApply Admin 1.0 system will remain live and accessible to all CCCApply college users up to the production release on September 28. Colleges will continue to use their existing college URLs and user accounts to access their CCCApply admin data and settings. |
Pilot Release & Recurring Updates
Due to the tight timeline for this release, the Pilot Preview period has been reduced to two weeks from the Production release on December 7.
- November 19 (Pilot 1.0): Initial Pilot environment deployment
Data Dictionaries & Release Documentation
The following links point to the most current versions of the CCCApply Data Dictionaries and User Guides.
| Description | Version / FILE | Format | Release | Date Published |
|---|---|---|---|---|
| CCCApply Standard Application Data Dictionary | V.2018.1 | Release 6.2.0 | 9.14.18 | |
| Download Client transfer-client-V.6.2.0 | V.6.2.0.0 | jar | Release 6.2.0 | 9.14.18 |
| 2018-2019_CCPG_Specification.pdf | CCPG-V2018 | 2018-2019 | 1.12.18 | |
| CCCApply International Application Data Dictionary | V2017.2 | Release 6.1.0 | No change for 6.1.2 |
Changes to the OpenCCC Account
The following changes were implemented in the 6.2.0 release.
Change Specification | Description | New Data Field or Change to Data Values | Change to Logic |
|---|---|---|---|
Update logic and text in the Birthdate <birthdate> field to allow users under the age of 13 to create an OpenCCC Account | Per clarification of the COPPA laws, students under the age of 13 are eligible to create an OpenCCC account as the purpose of the account is related to educational institutions, and the educational journey of the student, and required to apply to a California Community College. | No | Removed logic that prevents users under the age of 13 to create an OpenCCC Account based on their date of birth. |
Changes to the CCCApply Standard & International Applications
The following changes were implemented in the 6.2.0 release code.
Change Specification | Description | New Data Fields or Changes to Data Values | Change to Logic |
|---|---|---|---|
| Spam Monitoring & Email Notifications | Standard Application Only. To support college's adapt to the new spam filter, monitoring has been implemented to alert the college by email if one or more submitted applications has been suspended in the Spam Filter (Summary Table). The two email messages are:
| N/A | N/A |
Changes to the Promise Grant Application (BOG)
The following changes were implemented in the 6.2.0 release code.
Change Specification | Description | New Data Fields or Changes to Data Values | Change to Logic |
|---|---|---|---|
| Implement 2019-2020 CC Promise Grant Application | 2019-2020 CC Promise Grant Application. |
All Bug Fixes
The following bugs or defects were fixed in this release. They are displayed below
Area or Section | Bug Description | Notes |
|---|---|---|
OpenCCC Account Bugs | ||
| Account Creation | Improved Password hashing | |
Standard Application Bugs | ||
Post Submission | Application surveys are not being pushed to submitted_applications database | |
CC Promise Grant Application Bugs | ||
Account / Mailing Information | Fixed issue where editing the Date of Birth Year didn't change options in the BOG Application | |
International Application Bugs | ||
General Application | Implemented logic to make checkbox fields behave consistently throughout the application and across applications. Any time a checkbox hides a field, and the checkbox is cleared, the data will be restored to the field if they re-check the box if the page hasn't been Saved first. | |
Changes to the Download Client
The following fields have been added or have been revised in the database. Please see specific implementation steps to update your files and download client below.
| Note |
|---|
Reminder: In order for your college to download the new Race & Ethnicities added to the legacy race & ethnicity section in this release, you must update your Download Format Definitions XML file(s) for CCCApply Standard and International Applications, AND you must update your Download Client with the new Jar file v.6.3.0. Find the latest Jar file here: User Guides |
| Type | Description | Data Field | Format | Required | Notes |
|---|---|---|---|---|---|
| N/A | Hispanic | <hispanic> | No | NOTE: There was no changes made to this data field in the database; no changes are required to your download files. | |
| REVISED | Race Group | <race_group> | character varying (60) | No | OPTIONAL field added to the Majors module in the Administrator. |
| REVISED | Race Ethnicity (Aligns to MIS SB29) | <race_ethnic> <race_ethnicity> | character varying (100) | No | OPTIONAL field added to the Majors module in the Administrator. NOTE: Major categories must be separated by a comma in the export formatting. |
| NEW | NEW! Race Ethnicity Full | <race_ethnic_full> <race_ethnic_full> | character varying (100) | No | OPTIONAL field added to the Majors module in the Administrator. NOTE: Major categories must be separated by a comma in the export formatting. |