New Data Value Added

enroll_status

Z = Enrolling in adult school and authorized to enroll in college at the same time

College Enrollment Status

Standard & Noncredit

Education

No changes required by college

New Data Value Added

hs_edu_level

7 = Will be enrolled in adult school and authorized to enroll in college at the same time

High School Education Level

Standard & Noncredit

Education

No changes required by college

New Data Value Added

hs_attendance

5 = I attended an adult school

Last School Attended

Standard & Noncredit

Education

No changes required by college

Screenshot

Change Specifications

Data Field

UI and code changes made to College Enrollment Status questionto comply with SB554 – Adult Special Admit (dual enroll).

1. New response option added to College Enrollment Status question in English & Spanish:

   1. English:  “Enrolling in adult school and authorized to enroll in college at the same time”

   2. Spanish: “Inscribiendome en una escuela para adultos y estoy autorizado para inscribirme al colegio al mismo tiempo.”

2. New data value added to <enroll_status> to correspond with new response option:

   1. “Z = Enrolling in adult school and authorized to enroll in college at the same time.”

Documentation update only: Removed obsolete validation check from College Enrollment Status from the Data Dictionary for HS dual enrollment confirmation DED table.

1. Removed text for obsolete validation check from the College Enrollment Status field. Note: Code was never deployed but DED had been updated in error.

 “If College Enrollment Status is “Enrolling in high school (or lower grades) and college at the same time” and data is present in Colleges Attended section, then applicant is prompted to confirm or correct the responses: “Your College Enrollment Status and number of colleges attended indicate that you have previously attended college while in high school (or lower grades). If this is true, please check the confirmation box below. If it is not true, please correct your responses as necessary.” “I confirm that I previously attended college while in high school or lower grades.”

College Enrollment Status <enroll_status>

UI and code changes made to High School Education Level questionto comply with SB554 – Adult Special Admit (dual enroll).

1. New response option added to High School Education Level question in English & Spanish:

   1. English:  “Will be enrolled in adult school and authorized to enroll in college at the same time.”

   2. Spanish: ““Inscribiendome en una escuela para adultos y estar autorizado para inscribirse al colegio al mismo tiempo.”

2. New data value added to <hs_edu_level> to correspond with new response option:

   1. “7 = Will be enrolled in adult school and authorized to enroll in college at the same time”.

3. New error validation added to <hs_edu_level> field:

   1. If High School Education Level is “Will be enrolled in adult school and authorized to enroll in college at the same time”, then College Enrollment Status must be “Enrolling in adult school and authorized to enroll in college at the same time”, else error message, “Your responses to the College Enrollment Status and High School Education Level questions are contradictory. Please fix one or the other.”

High School Education Level: <hs_edu_level>

Changes to Last High School Attended <hs_attendance> question and data field

1. Change to question layout/format from radio button response to dropdown menu.

2. Revised section/question label text to “Last School Attended”.

3. Revised Help and error message text from “Last High School Attended” to “Last School Attended” as needed.

4. Added new data value & response option in English & Spanish (5):

   1. Value: 5 = “I attended an adult school”

   2. English: “I attended an adult school”

   3. Spanish: “Asisti a la escuela de la adultos”

5. Revised response option for data value #4 FROM: “I did not attend high school and was not homeschooled.” TO:

   1. English: “4 = I did not attend high school or adult school and was not homeschooled.”

   2. Spanish: “4 = No asisti a la escuela preparatoria ni fui educada en casa.”

6. Added new error validation check to <hs_attendance>: 
   Must be "5 - I attended an adult school" IF High School Education Levelis "Will be enrolled in adult school and authorized to enroll in college at the same time”; else error message, "Your responses to the High School Education Level and Last School Attended questions are contradictory. Please fix one or the other.”
   

Last School Attended: <hs_attendance>

Changes to the (High School) School Finder table which populates:

1. Update the conditions that display the School Finder search table to include new adult school value in <hs_attendance>
   TO: "Appears if Country is United States and <hs_attendance> = 1 or = 2 or = 5 - I attended adult school.

2. Revised the prompt text for the School Finder search table TO: "Enter the name or city of the last school or homeschool you attended. Then make a selection from the list."

3. Revised the Help information text for School Finder (that appears when user clicks the icon for the school finder) TO, "Please make every effort to find your last school or homeschool using this school finder search field. Begin typing three or more characters of your school name, or the city name, into the search field to display a list of schools that match the criteria. Continue typing to narrow your search results. You may navigate the list using the up and down arrow keys. If your school is not listed, select "My school is not in the list" at the bottom of the list. This field is required."

Changes to the Help text for School or Organization & City

1. Revised the Help information text for "School or Organization" <hs_name> TO: "Enter the name of your last high school, adult school, or homeschool organization."

2. Revised the Help information text for "City" <hs_city> "School or Organization" TO: "Enter the city in which your last high school, adult school, or homeschool organization was located."

School Finder

Last School Attended / High School Name: <hs_name>

Last School Attended / High School City: <hs_city>

Change to a response option in the Highest Grade Completed question in the High School Transcript Information section

1. Updated display conditions for Highest Grade Completed to “also display IF the <hs_edu_level> = 7 – Will be enrolled in adult school and authorized to enroll in college at the same time.”

2. Revised existing response option text from: “Currently enrolled in 9^th or lower grade” TO: “Currently enrolled in 9^th or lower grade, or no high school at all”

Highest Grade Completed: <highest_grade_completed>

Change to validation checks in College Education Level question

1. Updated conditions to also display “College Education Level” <higher_edu_level> to:
   ”Display IF College Enrollment Status <enroll_status> is
   "Z = Enrolling in adult school and authorized to enroll in college at the same time."

College Education Level: <higher_edu_level>

Change to display condition for “Number of Colleges Attended” section

1. Updated conditions to display “Number of Colleges Attended” <college_count> to also display if College Enrollment Status <enroll_status> is: "Z = Enrolling in adult school and authorized to enroll in college at the same time."

2. REMOVED obsolete validation check from DED that was not removed after code change in 2019: “Must be ‘None’ if Enrollment Status is ‘First-time student in college (after leaving high school)’ or ‘Enrolling in high school (or lower grade) and college at the same time’; else error message, “Your Enrollment Status and number of colleges attended indicate that you have previously attended college while in high school (or lower grades). If this is true, please check the confirmation box below. If it is not true, please correct your responses as necessary. [checkbox] I confirm that I previously attended college while in high school or lower grades.” This edit will never get activated because the same edit related to college data present will get triggered first. It is the same confirmation/error message.

Number of Colleges Attended: <college_count>

CCCApply Standard & Noncredit Application Data Dictionary

v.2020.2-PILOT

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See CCCApply Standard & Noncredit Data Dictionaries

CCCApply International Application Data Dictionary

v.2020.2

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CCCApply Download Client User Guide

v.2020

Online Doc

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