| Request # | 2020-03 |
|---|---|
| Date of Request | Feb 10, 2020 |
| Requester | CCCCO |
| Application(s) | Standard Application |
| Section/Page | Education |
| Approval Status | Pending |
| Changes to Download | TBD |
| Changes to Logic | TBD |
| Table of Contents |
|---|
What is the issue or problem?
What Needs to be Updated in CCCApply?
To comply with this new bill and the changes MIS is making to their data reporting requirements, CCCApply needs to update three questions/data fields on the Education page to align:
- College Enrollment Status
- HS Education Level
- Last High School Attended
Each of these questions/data fields needs to add a new response option (database value) for students who meet the criteria -
- College Enrollment Status - Add "Enrolling in adult school / continuing education program and college at the same time"
- High School Education Level - Add "Will be enrolled in adult school / continuing education program and college at the same time"
- Last High School Attended - "I attended an adult school or continuing education high school"
MIS recently announced the changes they'll be implementing to comply with SB554 (see
MIS recently announced the changes they'll be implementing to comply with SB554 (see
Add a new value to the College Enrollment Status question in CCCApply to represent students who are concurrently enrolling in an Adult school and college.
Work with MIS to determine what the response option value should be for MIS reporting purposes
Talk to Apply dev team to determine restrictions / validity checks for response option value
Work on expanding the CDE schools subscription to include California adult schools ( https://www.cde.ca.gov/sp/ae/ds/ )
Maintain the HS Ed level value (review validity checks for current Special Admits - i.e., must select I attended Adult school
Ensure Adult Special Admits can report HS Trans Info, College Info,
Update the "Last High School Attended" question - this needs to be revised to a MENU with drop down options
Add option for MS - and if selected, display the input fields that appear for "My school is not on the list"
Add option for Adult / Continuation schools - display the input fields that appear for "My school is not on the list"
Background Info & Feedback from Colleges
Email Dual Enrollment students enrolling in non-degree applicable courses for DSPS_.pdf
/wiki/spaces/PD/pages/97943858
Email discussion on the CCC-ADMISSIONS listserv - Feb 2020
| Expand |
|---|
Hello Folks, During a meeting last week, a question came up regarding dual enrollment students utilizing DSPS services. Currently, the DSPS department has students enroll in a non-degree applicable course (EA-907), which allows the student to schedule meetings in the DSPS office throughout the semester to complete learning disability testing. Current policy does not allow dual enrollment students to enroll in non-degree applicable, or non-college level courses. Since the EA-907 course is not degree-applicable, my first thought is we shouldn’t allow dual enrollment students to enroll. However, this course is used as a means of providing DSPS services to students. Education code 48800 states the “school district may determine which pupils would benefit from advanced scholastic or vocational work.” The term “advanced scholastic” is what concerns me as the non-degree applicable course would not fit into this category. That being said, can students who are enrolled with DSPS, and who are dual enrollment, enroll in a non-degree applicable course if the course is used to assess DSPS needs? Hi Larry, This is an interesting question. We allow high school students to take non credit classes (there’s ed code that supports this but I can’t lay my hands on it at the moment). We do NOT allow high school students to take non transferable credit courses based on ed code. And our AEC (Accessible Education Center aka DSPS) does not allow high school students to participate in AEC classes because the thought is that they are receiving services/learning evaluation from their primary high school. AEC would help the high school students receive accommodations in any college classes they were taking, based on the IEP from the student’s High school. The premise of college classes not “supplanting” what is available to high school students through their high schools is the guiding force for us. Candice Whitney, M.Ed., M.A. Registrar/Director of Admissions & Records Candice Et Al, Thank you all for the feedback. Linda Vann from the CCCO replied directly to me with some of the same information regarding the students receiving those services at the high school. Below is a copy of what I sent to her in my response, which may muddy the waters, but also help clarify my question. Let me muddy the waters a little more by altering the scenario. New legislation allows students attending an Adult School enrolled in a program leading toward a high school diploma or certificate of proficiency, to enroll in courses at the college as a dual enrollment student. Thus, these students would not be charged enrollment or non-resident fees, which is a big deal since a lot of our adult learners may be undocumented. This is actually where the question came from. Can an adult learner, who is attending courses as a dual enrollment student, enroll in a non-degree applicable course if it is used for LD testing? In this scenario, the student may not have testing options at the high school because they are not enrolled in a high school, and as such, may not have an IEP or 504 plan. However, since they are admitted to the college as a dual enrolled student, they must abide by all requirements of the dual enrollment program. This is why I posed the question a little more generic because it could be an issue for high school students, but the original scenario that prompted the question was regarding adult learners attending an adult school as dual enrollment. Now that I’ve muddied the waters a bit more, do you have any thoughts or suggestions? |
Hello,
Here is an update for you.
On SB 554, we are currently working with MIS on an update to identifier SB 11, in order to track adult students. In addition, we are working with CCCApply with regards to the blocker that is currently in place that does not allow a special admit student to be over the age of 22. Once we have these issues addressed a guidance memo will be released.
Regarding AB 1729, legal is currently working on a legal opinion for dual enrollment and we are in discussion about what the content will include. We hope to have the legal opinion by the end of the month and then can issue the guidance.
Best regards,
Linda Vann, MBA
DSPS Specialist/Region A Programmatic Support
MIS Information
/wiki/spaces/PD/pages/97943858
< from email thread attached between Todd Hoig, MIS, and Raul Arambula, CCCCO>
FW_ SB 554 MIS Changes Discussion.pdf
Hi Raul,
I believe we can amend our SB11 STUDENT-EDUCATION-STATUS specification to allow districts to report adult education students enrolled as special part-time students as allowed by SB 554. We currently allow districts to report education status for students who are not high school graduates as “Not a graduate of, and no longer enrolled in high school”, “Special Admit student currently enrolled in K-12”, or “Currently enrolled in adult school”. If we need to be able to differentiate students who are in adult education programs and participating in special admit as provided by SB 554 from those students who are in adult education programs and enrolled in community college but not as special admit students, we can add a new code for SB11, such as “Currently enrolled in adult school and authorized as a special part-time community college student”
For example, the current SB11 STUDENT-EDUCATION-STATUS coding specification for non-high school graduates…
Not A High School Graduate | |
00000 | Not a graduate of, and no longer enrolled in high school |
10000 | Special Admit student currently enrolled in K-12 |
20000 | Currently enrolled in adult school |
would become…
Not A High School Graduate
| MIS | MIS Values | Apply Value | CCCApply <hs_edu_level> response options | CCCApply Conditions / Logic |
00000 | Not a graduate of, and no longer enrolled in high school | |||
10000 | Special Admit student currently enrolled in K-12 | Enrolling in high school (or lower grade) and college at the same time | Only displays if applicant is under 22 yro at RDD | |
20000 | Currently enrolled in adult school | |||
21000 | Currently enrolled in adult school and authorized as a special part-time community college student | Enrolling in adult school and college at the same time | Displays |
Do we need to continue to allow reporting for adult education students who are not authorized as special admit students under SB 554?
Thanks,
Todd Hoig
Director of Management Information Systems
Digital Innovation & Infrastructure
O (916) 445-8505
California Community Colleges Chancellor’s Office
1102 Q Street, Sacramento, California 95811
Change Specifications
TBD
Data Element Changes (Aligns to MIS DED Reporting Changes)
Screen Shots
Data Element: | enroll_status |
|---|---|
Description: | Applicant’s response to College Enrollment Status question |
Format, Length: | bpchar, 1 |
Values: | 1 = First-time student in college (after leaving high school) 2 = Transfer student from another college 3 = Returning student to this college after absent for a main term Y = Enrolling in high school (or lower grade) and college at the same time |
Allows Null: | No |
Default: | None |
Usage: | Correlates to MIS SB15 |
Notes: | education table |
Revision Log: | March 2019 |
Question Text: | As of <RDD>, I will have the following college enrollment status: [menu] |
Conditions: | Always |
Additional Text: | If a student is applying for a term that starts in May or June, then the College Enrollment Status and the High School Education labels have "as of 7/1/<RDD year>" listed. |
Response Options: | 1 = First-time student in college (after leaving high school) 2 = First time at this college; have attended another college 3 = Returning student to this college after absent for a main term Y = Enrolling in high school (or lower grade) and college at the same time |
Help: | Select the response that best indicates your college enrollment status on <date> |
Field Error Check: | None |
Page Error Check: | Required selection; else error message, “You must select your College Enrollment Status.” |
If (RDD minus <birthdate>) => 22 years, then do not display the response option “Y = Enrolling in high school (or lower grade) and college at the same time”. Cannot be “First-time student in college” if college degree is indicated in “Higher education level” field; else error message, “You cannot have a College Enrollment Status of ‘First-time student in college’ if you have received an associate or bachelor’s degree.” If College Enrollment Status is “Enrolling in high school (or lower grades) and college at the same time”, then High School Education Level must be “Enrolled in college and high school (or lower grades) at the same time”; else error message, “Answers to College Enrollment Status and High School Education Level do not agree: please fix one or the other.” If College Enrollment Status is “Enrolling in high school (or lower grades) and college at the same time” and data is present in Colleges Attended section, then applicant is prompted to confirm or correct the responses: “Your College Enrollment Status and number of colleges attended indicate that you have previously attended college while in high school (or lower grades). If this is true, please check the confirmation box below. If it is not true, please correct your responses as necessary.” “I confirm that I previously attended college while in high school or lower grades.” | |
Notes: | Correlates to MIS SB15. Note: Per SB11, If student is 22 years or older at <RDD> they are prohibited from enrolling in high school or lower grade in California. Steering Committee approved request to remove the response option, “Enrolling in high school (or lower grade) and college at the same time” from the drop down menu to minimize errors in classification. In June 2019 – added skip logic to hide the College Education Level and Colleges Attended section if the college enrollment status is “First time in college (after leaving high school)”. |
Data Element: | education: enroll_status |
High School Education Level CHANGES
Data Element: | hs_edu_level |
Description: | Applicant’s response to High School Education Level question |
Format, Length: | bpchar, 1 |
Values: | 3 = Received high school diploma from U.S. school |
Allows Null: | No |
Default: | None |
Usage: | |
Notes: | SB11, SB15 |
Xap Field: | highSchoolEdLevel |
Revision Log: | ~~ |
Question Text: | High School Education Level as of <RDD, or ‘July 1, RDDyear’ if RDDmonth is May or June> [menu] |
Conditions: | Always |
Additional Text: If a student is applying for a term that starts in May or June, then the College Enrollment Status and the High School Education labels have "as of 7/1/<RDD year>" listed. | |
Response Options: |
|
Help | Select the High School Education Level you will have attained when you enroll. |
Field Error Check: | None |
Page Error Check: | Required selection; else error message, “You must select your High School Education Level.” If (RDD minus <birthdate>) => 22 years, then do not display the option “1 = Will be enrolled in high school (or lower grade) and college at the same time”. If High School Education Level is ‘Will be enrolled in high school (or lower grade) and college at the same time’, then College Enrollment Status must be ‘Enrolling in high school (or lower grade) and college at the same time’; else error message, “Your responses to the Enrollment Status and High School Education Level questions are contradictory. Please fix one or the other.” If High School Education Level is “Enrolled in high school (or lower grades) and college at the same time”, then Higher Education Level cannot be “Received an associate degree” or “Received a bachelor’s degree or higher”; else error message, “Your responses to the High School Education Level and College Education Level questions are contradictory. Please fix one or the other.” |
Notes: | Relates to SB11. Note: If student is 22 years or older at <RDD> they are prohibited from enrolling in high school or lower grade in California. Steering Committee approved request to remove the response option, “Will be enrolled in high school (or lower grade) and college at the same time” from the drop down menu to minimize errors in classification. education table |
Data Element: | enroll_status |
|---|---|
Description: | Applicant’s response to College Enrollment Status question |
Format, Length: | bpchar, 1 |
Values: | 1 = First-time student in college (after leaving high school) 2 = Transfer student from another college 3 = Returning student to this college after absent for a main term Y = Enrolling in high school (or lower grade) and college at the same time X = Enrolling in adult school and college at the same time |
Allows Null: | No |
Default: | None |
Usage: | Correlates to MIS SB15 |
Notes: | education table |
Revision Log: | July 2020 |
Question Text: | As of <RDD>, I will have the following college enrollment status: [menu] |
Conditions: | Always |
Additional Text: | If a student is applying for a term that starts in May or June, then the College Enrollment Status and the High School Education labels have "as of 7/1/<RDD year>" listed. |
Response Options: | 1 = First-time student in college (after leaving high school) 2 = First time at this college; have attended another college 3 = Returning student to this college after absent for a main term Y = Enrolling in high school (or lower grade) and college at the same time X = Enrolling in adult school and college at the same time |
Help: | Select the response that best indicates your college enrollment status on <date> |
Field Error Check: | None |
Page Error Check: | Required selection; else error message, “You must select your College Enrollment Status.” |
If If (RDD minus <birthdate>) => 22 years, then do not display the response option “Y = Enrolling in high school (or lower grade) and college at the same time”. Cannot be “First-time student in college” if college degree is indicated in “Higher education level” field; else error message, “You cannot have a College Enrollment Status of ‘First-time student in college’ if you have received an associate or bachelor’s degree.” If College Enrollment Status is “Enrolling in high school (or lower grades) and college at the same time”, then High School Education Level must be “Enrolled in college and high school (or lower grades) at the same time”; else error message, “Answers to College Enrollment Status and High School Education Level do not agree: please fix one or the other.” If College Enrollment Status is “Enrolling in high school (or lower grades) and college at the same time” and data is present in Colleges Attended section, then applicant is prompted to confirm or correct the responses: “Your College Enrollment Status and number of colleges attended indicate that you have previously attended college while in high school (or lower grades). If this is true, please check the confirmation box below. If it is not true, please correct your responses as necessary.” “I confirm that I previously attended college while in high school or lower grades.” | |
Notes: | Correlates to MIS SB15. Note: Per SB11, If student is 22 years or older at <RDD> they are prohibited from enrolling in high school or lower grade in California. Steering Committee approved request to remove the response option, “Enrolling in high school (or lower grade) and college at the same time” from the drop down menu to minimize errors in classification. In June 2019 – added skip logic to hide the College Education Level and Colleges Attended section if the college enrollment status is “First time in college (after leaving high school)”. |
Data Element: | education: enroll_status |
High School Education Level CHANGES
Data Element: | hs_edu_level |
Description: | Applicant’s response to High School Education Level question |
Format, Length: | bpchar, 1 |
Values: | 3 = Received high school diploma from U.S. school 7 = Will be enrolled in adult school and college at the same time. |
Allows Null: | No |
Default: | None |
Usage: | |
Notes: | SB11, SB15 |
Xap Field: | highSchoolEdLevel |
Revision Log: | ~~ |
Question Text: | High School Education Level as of <RDD, or ‘July 1, RDDyear’ if RDDmonth is May or June> [menu] |
Conditions: | Always |
Additional Text: If a student is applying for a term that starts in May or June, then the College Enrollment Status and the High School Education labels have "as of 7/1/<RDD year>" listed. | |
Response Options: |
|
Help | Select the High School Education Level you will have attained when you enroll. |
Field Error Check: | None |
Page Error Check: | Required selection; else error message, “You must select your High School Education Level.” If (RDD minus <birthdate>) => 22 years, then do not display the option “1 = Will be enrolled in high school (or lower grade) and college at the same time”. If High School Education Level is ‘Will be enrolled in high school (or lower grade) and college at the same time’, then College Enrollment Status must be ‘Enrolling in high school (or lower grade) and college at the same time’; else error message, “Your responses to the Enrollment Status and High School Education Level questions are contradictory. Please fix one or the other.” If High School Education Level is “Enrolled in high school (or lower grades) and college at the same time”, then Higher Education Level cannot be “Received an associate degree” or “Received a bachelor’s degree or higher”; else error message, “Your responses to the High School Education Level and College Education Level questions are contradictory. Please fix one or the other.” |
Notes: | Relates to SB11. Note: If student is 22 years or older at <RDD> they are prohibited from enrolling in high school or lower grade in California. Steering Committee approved request to remove the response option, “Will be enrolled in high school (or lower grade) and college at the same time” from the drop down menu to minimize errors in classification. education table |