Release Schedule
Description | Date & Time |
---|---|
Release No. | 6.4.0 |
Pilot Release | 02.15.19 - 9:00AM PST |
Production Release | 03.15.19 - 6:00PM PST |
Release Type | Maintenance Window | Major Release |
Release Scope
Description | Scope |
---|---|
Applications | CCCApply Standard Application (Apply) |
Changes to Residency Logic | No |
Changes to Download Client | Yes - (Download Client Jar 6.4.0) |
Changes to Documentation | Yes - Data Dictionaries & User Guides |
Contents
Release Scope
# | Change Requirement | Application | Notes |
---|---|---|---|
1 | CCCApply Redesign Changes - "Low-hanging Fruit - Part 3" | CCCApply Standard & International Applications | |
2 | CCCApply Non-Credit Application (Development Phase) | CCCApply Standard Application only | |
3 | Maintenance & Support - Bug Fixes & Technical Enhancements | CCCApply Standard & International Applications |
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Release Summary & Strategy
This release is the third deployment of the FY18/19 CCCApply Redesign effort, a joint effort under the guidance of the CCC Chancellor's Office, CCC Foundation and the CCC Technology Center to revise CCCApply application as the XYZ. Read more about the CCCApply Redesign Project, including the project objectives and project planned release schedule for the first phase of the project (short-term revisions to the existing application) and future long-term plans to rebuild the application (holistic redesign).
- Phase 1: Development of the CCCApply Non-Credit Application
- Next set of "low-hanging fruit" short-term redesign changes
- Bug fixes
Also in this release:
- XYZ
- ABC
All Changes Are Backwards Compatible - No Actions Required: All the front-end changes (user interface) and back-end API and database changes ( XYZ ) being implemented in this release are designed to be backwards compatible with your existing Download Client and download files.
Pilot Preview
Due to the short timeline for this release, the Pilot preview period - the period in which our two external-facing CCCApply environments are not aligned, providing colleges user preview and implementation support prior to an upcoming production release - will begin Monday, November 19 through December 7, 2018. The CCCApply Support Services team will be monitoring feedback on the CCCTechnology.info support site and additional online support documentation and training will be available.
Release Schedule & Timeline
- February 19 - 9:00AM - 1:00PM (Note the Pilot Site will be down during this release).
- March 15 - 6:00PM - 11:00PM - Production Maintenance Window
Stay Informed! For all the news, release announcements, updates, and CCCApply System Alerts, follow us on "CCCApply System Alerts" on CCCTechnology.info.
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Changes to the CCCApply Standard Application
The following changes and enhancements were approved for development and implemented in the 6.3.0 release code.
# | Change Specification | Description | New Data Fields or Changes to Data Values | Change to Logic | |
---|---|---|---|---|---|
CCCApply Redesign: Low-Hanging Fruit #2 | A series of approved changes intended to shorten and/or streamline the Standard Application | N/A | |||
Revise/Hide Questions on the Residency page | Null values? | ||||
Revise/Hide Question on the Education page | |||||
Non-Credit Application (Phase 1: Development) | |||||
Implement new residency-free workflow path in Standard Application (Non-Credit App/Path) | |||||
Implement new URL for the Non-Credit App/Path | Applicant's will use a new, college-specific URL for the residency-free Non-Credit application path. | ||||
Revise the Confirmation number and App ID number for applications started and submitted through the Non-Credit App/Path | Confirmation numbers have prefix "NC-" when application starts and submits a Non-Credit application. Example: "NC-4144323" | New "NC-" prefix added to the <confirmation> number for Non-Credit applications | <confirmation> number will be amended for Non-Credit applications | ||
Hide the Citizenship & Military page in the Non-Credit App/Path | |||||
Hide the Residency page in the Non-Credit App/Path | |||||
Hide questions on the Needs & Interests page in the Non-Credit App/Path | |||||
Add new Non-Credit Status data field and set to True when the Non-Credit URL is used | to identify Non-Credit App/Path | Non-Credit Status = <non_credit> | |||
Add new Integrity Flag 81 flag to integrity flags table (Standard Application) and trigger if applicant applies using the Non-Credit URL | When Integrity Flag 81 is triggered, admissions office is flagged, "Applicant applied using the Non-Credit Application URL" | Integrity Flag 81 = <integrity_fg_81> | |||
Add new value to Residency Status field to identify "non-credit / exempt" status | New value = "N" added to Residency Status <res_status> "N" = Non-credit / Exempt | See the data specifications in the Standard Application DED v.2019.1 | |||
Exclude Non-Credit App/Path from residency determination logic | If the new "non_credit" flag is set to "True" - the application is not put through the Submission Calculation Service and the residency status field is set to "N = non-credit / exempt" | Colleges should be aware that the residency algorithm was not run | |||
Add new value to Residency Area status fields to identify "non-credit / exempt" status | |||||
Maintenance & Support Changes | |||||
Add new fields to Administrator rules module | New fields can now be used in custom college email rules & messages | ||||
Add new fields to CCC Report Center submitted applications domain and report templates | New fields can now be included in custom college views, reports, charts, and cross-tab reports | ||||
Add new fields to the Full Application Reports in the CCC Report Center | Note: Full Application Report templates are not customizable by college users | ||||
Yes (See Non-Credit Application Specifications below) |
All Changes Are Backwards Compatible - No Actions Required: All the front-end changes (user interface) and back-end API and database changes ( XYZ ) being implemented in this release are designed to be backwards compatible with your existing Download Client and download files.
Changes to the CCCApply Download Client
The following data field has been added to the CCCApply Standard & International submitted_applications databases. Please see specific implementation steps to update your Format XML files and download client below.
Update Your Download Files: In order to collect and download new data fields you must add them to the corresponding CCCApply Format Definitions XML file(s) and update/replace your current jar file with the latest version = < transfer-client.jar v.6.4.0 > For more information, please see the CCCApply Download Client User Guide > User Guides
New & Changed Data Fields
The table below provides an overview of the new or changed data fields in CCCApply Standard, International, and "Glue for Apply".
Description | Data Element | Type | Value / Response Options | Format / Length | Allows Null | Required | Notes |
---|---|---|---|---|---|---|---|
Non-Credit Status | <non_credit> | New Field | 1 = True/Yes 0 = False/No | Boolean, 1 | No | No | Optional field set to "True" if applicant applies with the new Non-Credit Application URL; otherwise it is "False" |
Integrity Flag 81 | <integrity_fg_81> | New Field | 1 = True/Yes 0 = False/No | Boolean, 1 | Yes | No | Flag triggered if applicant applies with the new Non-Credit Application URL; otherwise it is blank. |
Residency Status | <res_status> | New Value | 1 = resident 2 = possible resident 3 = non-resident N = non-credit / exempt | bpchar, 1 | No | Residency status field is calculated at submission of Standard Application only. For the new Non-Credit Application path (in the Standard Application) if applicant applies using the new Non-Credit URL, this field defaults to the new value = N. | |
Residency Area A | <res_area_a> | New Value | A0 New default value = 9 | No | Residency area status defaults to "9" when (non_credit =True) | ||
Residency Area B | <res_area_b> | New Value | B0 B1 B2 New default value = 9 | No | Residency area status defaults to "9" when (non_credit =True) | ||
Residency Area C | <res_area_c> | New Value | C0 New default value = 9 | No | Residency area status defaults to "9" when (non_credit =True) | ||
Residency Area D | <res_area_d> | New Value | D0 D1 D2 New default value = 9 | No | Residency area status defaults to "9" when (non_credit =True) | ||
Citizenship Status | ? | ||||||
Military Status | ? | ||||||
Residency fields | ? | ||||||
Comfortable with English | comfortable_english | Allow Null | |||||
Financial Assistance | financial_assistance | Allow Null | |||||
TANF-SSI-GA | tanf_ssi_ga | Allow Null | |||||
Athletic Interest: Intramural | athletic_intramural | Allow Null | |||||
Athletic Interest: Intercollegiate | athletic_intercollegiate | Allow Null | |||||
Athletic Interest: No | athletic_not_interested | Allow Null |
User Interface Changes
User Interface Changes
Page / Section | Description | Current UI State | New Revised UI State | Notes to Colleges |
---|---|---|---|---|
Low-Hanging Fruit Changes #2 - Residency Page UI changes | How it looks and behaves in the UI before the change | How it looks and behaves in the UI AFTER the change | Low-Hanging Fruit Changes #2 - Education Page UI Changes | |
Residency page |
| Currently the Special Residency section includes five required Yes/No questions for all users and appears in the middle of the Residency page between the California Residence section and the Out-of-State Activities section. In this position in is not possible to implement skip logic to Show/Hide only those questions required for residency determination. | The new order of sections on the Residency page layout:
This data field now allows Null value and default is set to False | This is a layout change and there are no changes required by the college |
Residency page |
| Currently the Pubic School Employee question displays as a required Yes/No question in the Special Residency section on the Residency page for all users | The Pubic School Employee question is now hidden by default, and only requires a response if displayed Display logic: Display and require response if user responds "Yes" to one or more of the Out-of-State Activities questions and the activity happened within 2 years of RDD. This data field now allows Null value and default is set to False | College needs to be aware that this field will now allow a null or blank value ca_school_employee Note: In 2018, only 1% of all applicants responded Yes to this question. |
Residency |
| Currently the State College Employee question displays as a required Yes/No question in the Special Residency section on the Residency page for all users | The State College Employee question is now hidden by default, and only requires a response if displayed Display logic: Display and require response if user responds "Yes" to one or more of the Out-of-State Activities questions and the activity happened within 2 years of RDD. This data field now allows Null value and default is set to False | College needs to be aware that this field will now allow a null or blank value ca_college_employee Note: In 2018, only 1% of all applicants responded Yes to this question. |
Residency |
| Currently the Seasonal Agricultural Worker question displays as a required Yes/No question in the Special Residency section on the Residency page for all users | The Seasonal Agricultural Worker question is now hidden by default, and only requires a response if displayed Display logic: Display and require response if user responds "Yes" to one or more of the Out-of-State Activities questions and the activity happened within 2 years of RDD. This data field now allows Null value and default is set to False | College needs to be aware that this field will now allow a null or blank value ca_seasonal_ag Note: In 2018, only 1% of all applicants responded Yes to this question. |
Residency |
| Currently, four, required, Yes/No Out-of-State Activities questions appear to all users. Each question has it's own question text and conditional logic to display a corresponding Year field upon a Yes response. | The new format for the Out-of-State Activities questions includes:
| The four Out-of-State Activities questions/fields are now optional (responses are no longer required by default) and the data fields will now accept Null or blank. There is no change to the text, conditions, logic or data field format for the four, corresponding Out-of-State Activity Year fields section/questions. |
Residency |
| How it looks and behaves in the UI before the change | How it looks and behaves in the UI AFTER the change | |
Education | ||||
Education |
| Low-Hanging Fruit Changes #2 - Education Page UI Changes | ||
Education |
| |||
Non-Credit App | Non-Credit Path in CCCApply EPIC | |||
Non-Credit App | New URL (via URL Redirect) URL Mapper Configuration for Non-Credit Application | |||
Non-Credit App | Confirmation Number | |||
Non-Credit App | Hide the Residency Page and all questions on it | |||
Non-Credit App | Hide the Citizenship & Military page and all questions on it | |||
Non-Credit App | Auto-population for Non-Credit Application | |||
Non-Credit App | Allow Students to Apply for Same Term/Same College - Exclusively for Non-Credit App | |||
Non-Credit App | ||||
Non-Credit App |
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Changes to the International Application
The following changes were approved and implemented in the 6.3.0 release code.
Change Specification | Description | New Data Fields or Changes to Data Values | Change to Logic |
---|---|---|---|
Changes to "Glue for Apply" and SuperGlue College Adapter
NOTE: Talk to Glue team about whether the race fields from 6.3.0 are being added this time or if they're already added from the last Glue release in January?
Description | Data Field | Format / Length | Required | Notes |
---|---|---|---|---|
Non-Credit Status | <non_credit> | Boolean (True/False) | No | Optional field set to "True" if applicant applies with the new Non-Credit Application URL; otherwise it is "False" |
Integrity Flag 81 | <integrity_fg_81> | Boolean (Y/N) | No | Flag triggered if applicant applies with the new Non-Credit Application URL; otherwise it is blank. |
Race Ethnicity Full | <raceEthnicFull> | CSV delimited Maximum Expected Width: 805 characters (201 * 3 character long values + 200 commas + 2 surrounding quote marks for CSV delimiting in the output format) | No | NOT AVAILABLE in the Release 6.3.0. |
Race Ethnicity Full Data in Glue for Apply
The new Race & Ethnicity values included in this release will be passed directly to colleges using the Glue for Apply feature. However, the new full Race & Ethnicity field is not yet available through Glue for Apply at this time. An upcoming release of the SuperGlue College Adaptor will include this new data.
User Acceptance Testing (Pilot)
User acceptance testing and implementation support for this release is focused on the user interface changes deployed as part of the CCCApply Redesign Project - Phase 1. Colleges are encouraged to preview the new implementation in the Pilot Environment on February 15. For all release announcements and system alerts, please follow "CCCApply System Alerts" on CCCTechnology.info.
- UAT GOALS & OBJECTIVES
- UAT SUCCESS CRITERIA
- UAT STEPS
Feedback & Resolution Process
- Gathering Feedback: Feedback should be categorized as bugs, issues or enhancements. Only Severity 1 issues (issues that prevent critical business functions from being accomplished) will be considered as production release blockers.
- Reporting Feedback: User feedback should be noted in the result section. The following criteria should be followed and documented:
- Any identified bugs with severity and priority
- Enhancement requests with priority identified
- Issues that prevent critical business functions
Preview & Send Us Feedback: During the Pilot preview, your feedback is important to our commitment to continuous improvement. If you find a bug or experience any issues, please let us know by posting in the CCCApply Support category on CCCTechnology.info.
Data Dictionaries & Release Documentation
The following links point to the most current versions of the CCCApply Data Dictionaries and User Guides.
Description | Version / FILE | Format | Release | Date Published |
---|---|---|---|---|
CCCApply Standard Application Data Dictionary | V.2019.1 | Release 6.4.0 | 02.15.19 | |
Download Client transfer-client-V.6.3.0 | V.6.4.0.0 | jar | Release 6.4.0 | 02.15.19 |
2019-2020 CC Promise Grant Data Dictionary | CCPG-V2019 | 2019-2020 | 11.20.18 | |
CCCApply International Application Data Dictionary | V.2019.1 | Release 6.4.0 | 02.15.19 |