Online Meeting Information
This meeting will be held online via Zoom.
Date Thursday, March 28, 2019
Time 1:00 pm - 3:00 pm
Location ONLINE
Agenda
TIME | DESCRIPTION | SPEAKER | |
1:00 pm | Roll Call | Leahy | |
1:10 pm | Quick Review: November 2018 Meeting | Donohue | |
1:15pm | CCCApply Project News | ||
CCCApply Workshop Update | Donohue | ||
Update on CCCApply Redesign Project | Donohue / Leahy | ||
Quarterly Milestones Recap (FY18/19) | Donohue / Coleman | ||
Roadmap Update (FY19/20) | |||
Legal Requirements Review | |||
2:00 pm | Core Applications Update | ||
2:00 pm | CCCApply Pending Change Requests | Donohue | |
New & Deferred Change Requests | |||
2:30 pm | Parking Lot | ||
2:55 pm | Revised 2019 Meeting Schedule | Committee | |
3:00 pm | Close Meeting | Donohue |
Roll Call
2019 Advisory Committee Member Roster
Advisory Committee Members Email List
All Advisory members above are members of the CCCAPPLYSTEERING listserv. Email: cccapplysteering@listserv.cccnext.net
Review: November 2018 Meeting
See Project News from the last Steering meeting on November 29, 2018.
# | Action Item | Description of Issue | Resolution | Status |
---|---|---|---|---|
Workshop Discussion |
| |||
Communication to the Field | Communication to colleges has been lacking and a problem. | |||
Restructuring of the Steering Committee | How does this affect the existing CCCApply Steering Committee?
Questions: Does it make sense to have the Workshop structured and guided by the Steering committee then? (Mitch Leahy) REMINDER - CCCApply Workshop is very popular! New A&R staff rely on this as a way to meet, connect, learn and get information. Last year: almost 300 attendees. Changes to the traditional Steering Committee model - to a Workgroup model > group relies on the members to produce outcomes and guidance, versus requirements/approvals. Steering Committee was about governance across system. CO is centralizing these groups, focused on user participation and college end-users. | |||
Request for official project plan from the CO about the Redesign Project | During the November 2018 meeting, the Committee expressed their concerns about the purpose, goals, expected outcomes and timeline for the Redesign Project (need for a project plan).They want something in writing from the Vice Chancellor to be distributed to the field (via Steering and CCC-Admissions listservs). | Not Started. Patty to discuss with Omid. | NOT STARTED | |
Official report from Ideas42 | As part of number #1 above, the Committee (representing the field) are requesting details about the Ideas42 Research Study. What was the original charter for the study? What is the timeline? When can we expect the final recommendations report? | Patty to work with Omid on getting this information. | PENDING | |
New Change Requests | List of new - unheard - changes is growing. Direct links to the new and deferred lists are listed in the "Change Requests" section below. | |||
Deferred Change Requests | ||||
Spam Filter |
CCCApply News
- CCCApply Workshop Update
- Redesign Project Update
- Quarterly Milestones Recap (FY18/19)
- Q3 Release (6.4.0) Recap & Issues
- Q4 Plan
- Roadmap 2019-2020
- 2019 CISOA Recap - Why abandon CCCApply?
- Core Applications Update
- New Report Center Reports: Spam/Fraud, Time-to-Completion / Student Sentiment Reports
CCCApply Redesign Project - FY2019
The Chancellor’s Office, the CCC Technology Center, and the Foundation for California Community Colleges, in collaboration with the community colleges and in partnership with ideas42, are redesigning the CCCApply experience with a student-centered approach in mind.
The CCCApply Redesign Workgroup is being led by CCCCO Vice Chancellor, Omid Pourzanjani. More information about the redesign effort can be found on the CCC Digital Futures website: https://digitalfutures.cccco.edu/
Project Summary: CCCApply Redesign Project Dashboard
Objectives:
- Shorten the application by removing all questions that are not mandated to be included on the application
- Implement a residency-exempt application process for noncredit students
CCCApply Redesign Project
This article appears on the Digital Futures website: CCCApply overhaul to be driven by student-centered design and behavioral sciences
Redesign Changes
Low-handing Fruit and other User Interface Changes
Noncredit Application Project
CCCApply Noncredit Application Dashboard
Pilot Project Plan: CCCApply Noncredit Application
Discussion
FY18/19 Quarterly Milestones - Release Schedule
Q1 - Annual Update Release - September 2018
- CCCApply Redesign - Phase 1 - Release 1
- Spam Filter Web Service
- New CCC Administrator - Core Services - SSO Authentication
- CCCApply Administrator 2.0 Upgrade
- Meta Majors / Category Filter
Q2 - Redesign Release - December 2018
- CCCApply Redesign - Phase 1 - Release 2
- Race & Ethnicity Expansion Project
- Change Specifications: 2018-18R: New Race & Ethnicity Implementation
- UI Styles & Branding Update - Part 1: Align with MyPath Styles
- 2019-2020 Promise Grant (BOG) Application
Q3 - Redesign Release - March 2019
- CCCApply Redesign - Phase 1 - Release 3
- Noncredit Application - Pilot Phase
- Maintenance & Support (Bug Fixes)
Q4 - Planned - Redesign Release - June 2019
- CCCApply Redesign - Phase 1 - Release 4
- Account Info/Mailing page update
- Remove the Needs & Interests page; allow colleges to "opt-in" to keep/display questions upon request*
- Noncredit Application Production Release
- Pending: Implement ability for different Majors/Programs of Study to display in the Noncredit App (vs. Standard App)
- Pending: Implement ability for different Supplemental Questions to display in the Noncredit App (vs. Standard App)
- Pending: Implement a unique Welcome/landing page for the Noncredit application
- Legal Mandates - Change Requests
- Foster Youth Question Updates
- Gender Field Update (Non-Binary)
- Visa Types for Residency Updates (bug fix too)
- Parent/Guardian Dependency Status Question Update
- SuperGlue for International
- Technical Updates - Java 11 Upgrade (discuss Comm plan)
CCCApply Roadmap
Projects for FY19/20
- CCCApply Redesign - Phase II
- Mobile-friendly application
- Spanish application
- OpenCCC Account Redesign
- Edit Account redesign
- Account fields review
- SSN question redesign
- Universal Form Engine
- International Application Enhancements - Document Upload feature
Legal Requirements Review
- 2018 Residency Overview: 2018_Residency_Overview_Document_FINAL.pdf
- What do we need to know?
- What MUST we do?
- AB 3255 - Omnibus Bill
- What do we need to know?
- What MUST we do?
- SB 85 & the Updated VACA Act (SEE CCCTC-Email-Education Code 68075 Effective Jan 2019.pdf)
Time Permitting
- Dissecting AB 3101
- Interpreting this bill
- How the CCCApply Redesign project is addressing the bill
- How the Noncredit Application is addressing the bill
Change Requests Pending
Description | Review Date | Status |
---|---|---|
2019 New Change Requests | ||
2018 New Change Requests | ||
DEFERRED Changes Pending |
Approved Changes for June
- Standard Application changes for June release
- Remove the Needs & Interests page (all questions/sections) per Chancellor's Office request to address AB 3101
- Update Foster Youth Status question text and priority registration logic per SB 906
- Update Parent/Guardian Information (Dependency Status) language (to remove Care & Control bug for foster youth minors)
- Add new value to the Gender field responses: Non-binary
- Add new/missing Visa types to the Citizenship Status question, Table F, and the residency logic (triggers display of the Residency page)
- (Bug fix - fixed problem with visa types not displaying Residency page)
Pending Issues that Need Review
Concurrent enrollment issues:
Can a high school student have a college degree while still in high school?
How often is a concurrent student a returning college student?
Discuss issues with the Report Center
Archive & Parking Lot
2018 Parking Lot Carry-Over
Change Request Parking Lot
Residency Review Sub-Committee - July 25, 2018 - Meeting Recording
2019 Quarterly Meeting Schedule
NEW Schedule. Reminders and invitations with call-in zoom info will be sent out in advance of each meeting. Mark your calendars now!
Date | Time | Description | Location |
---|---|---|---|
|
|
|
|
Thursday, March 28 | 1:00pm - 3:00pm | CCCApply Advisory Committee Meeting - Q1 | Online |
|
|
|
|
Q2 Meeting - NEED | |||
Tuesday, August 13 | 1:30pm - 3:30pm | CCCApply Advisory Committee Meeting - Q3 | Online |
Tuesday, November 12 | 1:30pm - 3:30pm | CCCApply Advisory Committee Meeting - Q4 | Online |