Pilot Meeting Information
This meeting will be held online via Zoom.
Date: Monday, March 4, 2019
Time: 3:00PM - 4:00PM
Topic: CCCApply Non-Credit Application Pilot Project - March 4 Meeting
Location: ONLINE
Zoom Meeting URL: https://cccconfer.zoom.us/j/6770513851
Phone: Dial: +1 669 900 6833 (US Toll) +1 646 876 9923 (US Toll)
Meeting ID: 677 051 3851
Agenda
TIME | DESCRIPTION | SPEAKER |
3:00 PM | Welcome | Pena / Leahy / Donohue |
3:05 PM | Roll Call. Confirm Participants Information | |
3:10 PM | Review Pilot Project Plan
| |
3:25 PM | DEMO: CCCApply Non-Credit App Workflow | |
3:35 PM | DEMO: Setting Up Administrator, Downloads, Reports | |
3:45 PM | Review Non-Credit UAT Implementation Checklist
| |
4:15 PM | Issues & Concerns with AB 3101 Residency Exemption for Non-Credit | |
4:30 PM | Non-Credit App Feature Enhancements: Identify List of "Must Have" Changes
POLL: What does your college's Non-Credit Program look like? (Discuss Scope, Schedule + Budget available for Q4) | |
4:45 PM | Close Meeting | Pena |
Roll Call
2018 Steering Committee Member Roster
This Meeting's Recording: < Zoom meeting recording goes here >
Non-Credit Application Feature Enhancements
Discussion: What are the MVP "must have" changes required for June 2019, and Beyond
Majors & Major Categories in the Non-Credit Application
Field | Current Implementation | Current Limitations | Proposed Change* | Notes / Action Items |
---|---|---|---|---|
Intended Major / Program of Study |
|
|
| Confirm with dev team on estimate for June |
Major Category Filter |
|
|
| Confirm with dev team on estimate for June |
Supplemental Questions in the Non-Credit Application
Field / Page | Current Implementation | Current Limitations | Proposed Change |
---|---|---|---|
Supplemental Questions XML Page |
|
| Proposed options:
|
Other Must Have Requirements
(Note: Scope, Schedule, Budget for FY18/19 Q4)
Notes:
Ensure our Standard Application paper version is ADA compliant. Per Catherine Frost, Contra Costa College, they are saying it's not ADA compliant. Get in front of Sean Keegan for verification and if we need to update it.
Change Requests Proposed during the CCCApply Redesign Workgroup update discussion:
- Implement logic that will auto-direct applicants to MyPath after they submit a CCCApply application. This change is for colleges using MyPath ONLY . Ensure that the Back button cannot return the user to CCCApply or Account and that their session has ended (timed out) to ensure privacy of the applicant. (shared computer terminals, etc.)
- Remove the Step Forward link (displaying as "Keep Moving > " from the Links & Opps page for ALL users
- Continue working moving the Consent to Release mechanism to the beginning of the application.
- Add a survey to the Abandonment email or somewhere - asking for feedback on why they abandoned the application. Great suggestion.
- For research purposes, review *Google analytics data to determine if colleges are lingering on this page (Review Application) OR if we know if students are going back to fix or change anything? Look into it.
- Another suggestion is to zip up the Review App page and give students the option to view the Review the page.
- Expand the request to remove the Review Application page and combine that with the other change request to combine the Consent & Submission pages. “Language should include “it’s recommended that you review your application” (See CR# 2018-28: Combine Review App, Consent & Submission pages in CCCApply )
Residency Review Sub-Committee
- Review goals & objectives for this discussion
- Review the current CCCApply residency algorithm, questions, and integrity flags to ensure compliance with state & federal legislation
- SAAM
- Ed Code & Title V
- CCC Residency Questionnaire
- http://www.caccrao.org/wp-content/uploads/2016/01/AR_New-Directors_Manual_2016_Final.pdf
- Review language pertaining to CCCApply in new AB3101 to identify ways to support that effort.
- Review the current CCCApply residency algorithm, questions, and integrity flags to ensure compliance with state & federal legislation
Minutes / Notes from the Residency Review Discussion
Welcome & Introductions
- Steering Committee = Michelle Pena, Stephanie Murguia, Mitch Leahy
- CCC Tech Center = Patty Donohue, Tim Calhoon
- Ideas42 = Harrison Neuert
Update on Ideas42 Project - Harrison Neuert
Overview of Objectives/Agenda:
- Review current residency algorithm logic and look at each question to determine if we are still in compliance with state, local & federal regulations.
- Patty directed everyone to the CCCApply Standard Application Data Dictionary - Residency Areas A, B, C, D
- RDD - Thinking outside the box - Could we petition the state or BOG to standardize the RDD (annual RDD? twice annually RDD?
- Concern: Students who are within days of residency determination and this would penalize them. Feedback from Contra Costa is that this would not work for them.
- Mitch Leahy, Santa Rosa: Pick a date (say, July 1st) we'd have one set date that would give us flexibility to implement ONE system-wide application, benefiting the student greatly by simplifying the application process across colleges. Mitch also said that Omid has expressed interest in this, as it would streamline application process. There is definitely
- What about TWO dates per year? Or one application for the Academic Year, which is shared across colleges.
- Feedback: We need to see data on this before moving forward. There was concern that a broader discussion is required. But how?
- One common application, it would affect our ability to collect Supplemental Questions
- Concern: Students who are within days of residency determination and this would penalize them. Feedback from Contra Costa is that this would not work for them.
Feedback: From Elias Regalado, if this was to go forward, we'd need to petition for statutory change: Ed Code 68023 and Title V (it would be a Statutory Change 66023) Title V: 54002 - The RDD is the day immediately preceding the opening date of instruction.
How do we do a broader discussion on this? Create a SURVEY with a good problem statement.
One universal date or set of dates that would standardize the residency determination date to benefit all students / all colleges.
Review of Residency Area A: Citizenship
# | Area of Discussion | Are there questions or logic that could be revised or removed? | What needs to change? | Related Issues |
---|---|---|---|---|
A | Area A: Citizenship | |||
Citizenship Status section label |
Minor: Update the labels of data fields to include "visa/alien reg" because both of these statuses share the same data fields | We code a lot of students as non-residents - or "possible residents" Change the wording of your emails - you've been classified as a "possible California resident" | ||
PROBLEM: Students Coded as Non-residents in Error In the scenario where a student is in the country but out of status or in the process of applying for residency: Problem: Students are getting coded as non-resident, when they are not. | Get the wording to the emails from Larry at Crafton College - that explains process and coding. Using the language "you're a "possible resident" - here's what you need to do and/or submit to get through the process." | Crafton Hills College mentioned that by changing some of the language in their email messages (triggered by rules) they have resolved and/or avoided many of non-resident status determinations | ||
DACA Work Permits - a lot of students have work permits | Add DACA value under the citizenship status to the list A work permit itself does not denote residency We don't have an option for C-33 which is a DACA. They have to come in and show us their Employment Authorization Card | Talk to the CO about adding DACA to the citizenship question; it is a legal status and we have to identify them somehow. Add DACA to Citizenship status Most colleges are finding this out in the supplemental residency questionnaire. If DACA is selected - C-33 Issue Date, Expiration Date, and whether it's a C-33 or not. Text change - pretty easy to do this *Note: someone noted that DACA students might feel targeted and won't want to feel l | ||
Anna Salazar from East LA College should lead the charge on the DACA inclusion | ||||
B | Area B: Stay & Intent | Move the Out-of-State Indicators | Move these questions up - directly under the "Have you lived in California for 2 years or more?" | |
Remove College Education Level Status | BUT move the response options into the High School Education Level Status options Rename the HS Edu Level questions to Highest Education Level | |||
Homeless Youth - Address Issue | There continues to be issue around homeless youth - | Homeless question on the Residency page only appears if you are 25 years old or younger in CA Homeless question in the Permanent Addres Michael Q talked to Legal about self-certification in CCCApply for homeless youth - but they asked if we could solve it easier in new version of CCCApply. | ||
Colleges Attended College Attendance From College Attendance To | Colleges Attended - remove the "day" from Attendance From and Attendance To fields for each college attended | |||
Dual Enrollment | Problem: Dual enrollment students are getting coded as non-residents and they are walking away. | Add an option for Middle Schoolers to Last School Attended section to make it clear Add a new value for middle school (or lower grade than high school) Add a response option to the HS Edu Level - for "I attended a grade lower than high school" Change the label to "Last School Attended" Add a new option to "Last School Attended" checkbox/button for "Lower grade than high school" Ensure logic > do not display the School Finder | ||
NOTE: If a middle school student declares "I attended a lower grade than High School" | ||||
New AB540 Eligibility includes middle school, Adult Ed, and more. Very complicated and tricky. Ed Code specifies that AB540 has to be a form, but Natalie said she would look into it - If CCCApply can specified in the law and will the CCCCO legal The current questions do not reflect the current statutory changes - these are not 100% complete | AB2365 - can't charge fees to dual enrollment If part-time special admit and excludes non-immigrant would not apply (mandatory exemption) Can we use CCCApply for AB540 self-certification? It's a digitally signed (electronic signature) - The current AB540 law includes more than what we've been flagging students in Apply, | If we move AB540 out of CCCApply, we could remove the two AB540 questions below the HS Comp Date - this would affect the AB540 logic But there is push back - many colleges use those two questions DON'T REMOVE THOSE QUESTIONS Logic should be triggering better information on the Special Links & Opportunities (and Rules/Messaging) should be made more robust and comprehensive | ||
High School Completion Date | Need to clarify this question text - we are currently asking for a specific day. Do we need to do this? We ask for the day to identify students for residency - Do we need to ask for the DAY? Just the Month & Year? | First we ask for YEAR default to June 1, and they could add the Year in? If they are under 18 - ask them for the | ||
C | Area C: Military & Dependents | |||
D | Area D: Special Residency | |||
Special Residency Questions (Season Agricultural worker - statute & Title 5) | Remove the three special residency questions from the application and then if the student is identified as a non-resident or an R2 | Keep the Foster Youth These are special eligibility for non-residents. Only show these if they will be given | ||
Action Items:
Anna Salazar will lead a follow up discussion on adding the DACA to the Citizenship status question. Change label to "Citizenship/Immigration Status".
Natalie Wagner - CO - SAAM statutory