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Online Meeting Information

This meeting will be held online via Zoom.

Meeting Information

Date    Thursday, March 28, 2019

Time   1:00 pm - 3:00 pm

Location  ONLINE

 Click here to see the Zoom meeting information...

Zoom Information


Join from PC, Mac, Linux, iOS or Android: https://cccconfer.zoom.us/j/6770513851
MEETING ID: 677-051-3851


Use VoiP or Call TOLL Telephone:  Dial: +1 408 638 0968 (US Toll) or +1 646 876 9923 (US Toll)

NOTE:  Please note that the numbers above are not toll-free. If possible, please try to call in using your computer speakers and microphone (VoiP).

This meeting requires online and/or telephone access for up to 2 hours. Please navigate to the Zoom URL link above and use your computer speakers and microphone for a toll-free meeting session.

Agenda

TIME
DESCRIPTIONSPEAKER

1:00 pm

Roll Call 

Leahy
1:10 pm

Quick Review: November 2018 Meeting 

Donohue
1:15pm

CCCApply Project News




CCCApply Workshop Update

Donohue


Update on CCCApply Redesign Project

Donohue / Leahy


Update on Noncredit App Pilot Project 


Quarterly Milestones & Releases Recap (FY18/19)Donohue / Coleman


Roadmap Update (FY19/20)

Legal Requirements Review


2:00 pmCore Applications Update
2:15 pm

Change Requests Review

Donohue


New & Approved Change Requests
2:30 pm
Deferred Changes & Parking Lot
2:55 pmRevised 2019 Meeting ScheduleCommittee

3:00 pm

Close Meeting

Donohue
< Add TOC here after meeting >


Roll Call

2019 Advisory Committee Member Roster

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2019
CCCApply ADVISORY COMMITTEE MEMBERS


Name

District


Name

District


Name

District


Ali Salinas (IT)Riverside City College - RCCD

Los Rios District - ARC

Quyen Lu/Wanda Wong

San Francsico CCD

Anna SalazarLos Angeles CCD - ELAC

Joshua Rosales

El Camino CCD


Richette Bell

Compton CCD


Angela Embry 

El Camino CCD


Karen Sea

San Joaquin-Delta CCD


Rozen Bondoc

Chabot-Las Positas


Ben Guzman

South Orange CCD


Leigh Ann Unger

Rio Hondo District


Satish Warrier

Contra Costa CCD

Betty Glyer-Culver

Los Rios CCD


Mark DeAsis

Riverside CCD


Stephanie Murguia

Cerritos CCD


Chris TruongRancho Santiago CCD
MaryLou LeybaSan Francisco CCD
Stacey FollowillChabot-Las Positas

Christian AlvaradoSouth Orange CCD -Saddleback
Maury PearlLos Angeles CCD
Tina Mani San Joaquin Delta CCD

Cindy Gonzales

Los Rios CCD


Michael WardRancho Santiago CCD

Tuyen Nguyen

Rancho Santiago CCD


Clark Ray

Santa Rosa CCD


Michelle PenaKern CCD

Vince Orton

Cerritos CCD


Craig Hayward

Kern CCD
Mitchell LeahySanta Rosa CCD
Will Minnich/Susan LorenzoSan Mateo CCD

Greg Aycock (research)Riverside CCD (Norco)
Olivia Alvarado -IT
Martha Rios (sub)		Los Angeles CCD
Catherine FrostContra Costa CCD

Hieu HoangEl Camino CCD
Pam MerySan Francisco CCD

Jasmine Robinson

San Mateo CCD

Janice Love (research)

Rancho Santiago CCD


Paulette LinoChabot-Las Positas CCD










CHANCELLORS OFFICE & CCC TECHNOLOGY CENTER

Gary Bird

CCCCO


Elena Alcala - NEW!

CCCCO


Deb Barker-GarciaCCCCO

Tim Calhoon

CCCTC


Patty Donohue

CCCTC


Jennifer ColemanCCCTC

Michael Q's 2019 New role - Dean of Integration & Guided Pathways at the CCCCO

Replacement - Elena Alcala - CCCCO

All Advisory members above are members of the CCCAPPLYSTEERING listserv.  Email:  cccapplysteering@listserv.cccnext.net

Review: November 2018 Meeting

See Project News from the last Steering meeting on November 29, 2018.

Action Items & Updates

 Click here to expand...
Action ItemDescription of IssueResolutionStatus
Workshop Discussion
  • Need to incorporate better descriptions for skill level of hands on training/labs/ activities
  • Demos in the morning
  • The steering committees role?
  • More leadership is needed from the Chancellor’s Office for the workshop
  • There appears to be a residency change field that is unused.
  • Mitch and Patty will look through change requests in a separate meeting


Communication to the Field

Communication to colleges has been lacking and a problem. 



Restructuring of the Steering Committee

How does this affect the existing CCCApply Steering Committee?

  • Not too much will change - more virtual meetings vs. in-person meetings
  • Won't be called "Steering" anymore - new name:  CCCApply User Workgroup 
  • No longer need a quorum for meetings or approvals
  • Bylaws & Constitution: No longer structured around a Constitution & Bylaws, but minutes will still be required. 

Questions:

Does it make sense to have the Workshop structured and guided by the Steering committee then? (Mitch Leahy)
Answer: We still need guidance from this group on direction/sessions/ tracks

REMINDER - CCCApply Workshop is very popular!  New A&R staff rely on this as a way to meet, connect, learn and get information.  Last year: almost 300 attendees.

Changes to the traditional Steering Committee model - to a Workgroup model > group relies on the members to produce outcomes and guidance, versus requirements/approvals.  Steering Committee was about governance across system. CO is centralizing these groups, focused on user participation and college end-users. 



Request for official project plan from the CO about the Redesign Project

During the November 2018 meeting, the Committee expressed their concerns about the purpose, goals, expected outcomes and timeline for the Redesign Project (need for a project plan).They want something in writing from the Vice Chancellor to be distributed to the field (via Steering and CCC-Admissions listservs).

Not Started. Patty to discuss with Omid. 
NOT STARTED

Official report from Ideas42

As part of number #1 above, the Committee (representing the field) are requesting details about the Ideas42 Research Study.  What was the original charter for the study?  What is the timeline?  When can we expect the final recommendations report?Patty to work with Omid on getting this information.
PENDING
New Change RequestsList of new - unheard - changes is growing.  Direct links to the new and deferred lists are listed in the "Change Requests" section below.

Deferred Change Requests


Spam Filter


CCCApply News

  1. CCCApply Workshop
  2. Redesign Project Update
  3. Update on Noncredit App Pilot Project
  4. Quarterly Milestones Recap (FY18/19)
    1. Q3 Release (6.4.0) Recap & Issues
    2. Q4 Plan
  5. Roadmap 2019-2020
  6. 2019 CISOA Recap - Why abandon CCCApply? 
    1. 2018-2019 CCCApply Roadmap 
  7. New Report Center Reports:  Spam/Fraud, Time-to-Completion /  Student Sentiment Reports


CCCApply Redesign Project - FY2019

The Chancellor’s Office, the CCC Technology Center, and the Foundation for California Community Colleges, in collaboration with the community colleges and in partnership with ideas42, are redesigning the CCCApply experience with a student-centered approach in mind. 

The CCCApply Redesign Workgroup is being led by CCCCO Vice Chancellor, Omid Pourzanjani.  More information about the redesign effort can be found on the CCC Digital Futures website:  https://digitalfutures.cccco.edu/


Project Summary: CCCApply Redesign Project Dashboard  

Objectives:

  1. Shorten the application by removing all questions that are not mandated to be included on the application
  2. Implement a residency-exempt application process for noncredit students

CCCApply Redesign Project

This article appears on the Digital Futures website:   CCCApply overhaul to be driven by student-centered design and behavioral sciences

Redesign Changes

Low-handing Fruit and other User Interface Changes


Noncredit Application Project

CCCApply Noncredit Application Dashboard

Pilot Project Plan: CCCApply Noncredit Application


Discussion

 Click here to expand...

NEED: Current Status / Update on the Ideas42 Study on CCCApply

  1. Ongoing study and anticipated recommendations on the Ideas42 CCCApply study is still underway.
  2. The projected date for the Final Recommendation Report was October 2018.

We hoped the behavioral study would provide feedback from students - like:

  • What other areas could benefit from skip logic?
  • What areas could benefit from new question text? 
  • What areas in particular are students needing support?
  • What areas in particular were creating barriers for students?
  • Where are the results from student focus groups? What were the questions asked?
  • Where are the results from staff & admin focus groups?  What questions were asked?
  • Was a comparative analysis done on other admissions, financial aid, on-boarding technology programs?  What questions were asked?  Where is the RFI / matrix breakdown comparison?

FY18/19 Quarterly Milestones - Release Schedule

Q1 - Annual Update Release - September 2018

  • CCCApply Redesign - Phase 1 - Release 1
  • Spam Filter Web Service
  • New CCC Administrator - Core Services - SSO Authentication
  • CCCApply Administrator 2.0 Upgrade
  • Meta Majors / Category Filter

Q2 - Redesign Release - December 2018

  • CCCApply Redesign - Phase 1 - Release 2
  • Race & Ethnicity Expansion Project
  • UI Styles & Branding Update - Part 1: Align with MyPath Styles
  • 2019-2020 Promise Grant (BOG) Application 

Q3 - Redesign Release - March 2019

  • CCCApply Redesign - Phase 1 - Release 3
  • Noncredit Application - Pilot Phase
  • Maintenance & Support (Bug Fixes)

Q4 - Planned - Redesign Release - June 2019

  • CCCApply Redesign - Phase 1 - Release 4
    • Account Info/Mailing page update
    • Remove the Needs & Interests page; allow colleges to "opt-in" to keep/display questions upon request*
  • Noncredit Application Production Release
    • Pending:  Implement ability for different Majors/Programs of Study to display in the Noncredit App (vs. Standard App)
    • Pending:  Implement ability for different Supplemental Questions to display in the Noncredit App (vs. Standard App)
    • Pending:  Implement a unique Welcome/landing page for the Noncredit application
  • Legal Mandates - Change Requests
    • Foster Youth Question Updates 
    • Gender Field Update (Non-Binary)
    • Visa Types for Residency Updates (bug fix too)
    • Parent/Guardian Dependency Status Question Update
  • SuperGlue for International
  • Technical Updates - Java 11 Upgrade (discuss Comm plan)

CCCApply Roadmap

Projects for FY19/20

  • CCCApply Redesign - Phase II
  • Mobile-friendly application
  • Spanish application
  • OpenCCC Account Redesign 
    • Edit Account redesign
    • Account fields review
    • SSN question redesign
  • Universal Form Engine
  • International Application Enhancements - Document Upload feature


Legal Requirements Review


See link: CCCApply Advisory: 2019 Legal Requirements Review


Time Permitting

  • Dissecting AB 3101

    • Interpreting this bill

    • How the CCCApply Redesign project is addressing the bill

    • How the Noncredit Application is addressing the bill

Change Requests Pending 


DescriptionReview DateStatus
2019 New Change Requests

2018 New Change Requests

DEFERRED Changes Pending


Approved Changes for June

  • Standard Application changes for June release
    • Remove the Needs & Interests page (all questions/sections) per Chancellor's Office request to address AB 3101
    • Update Foster Youth Status question text and priority registration logic per SB 906
    • Update Parent/Guardian Information (Dependency Status) language (to remove Care & Control bug for foster youth minors)
    • Add new value to the Gender field responses: Non-binary
    • Add new/missing Visa types to the Citizenship Status question, Table F, and the residency logic (triggers display of the Residency page)
  • (Bug fix - fixed problem with visa types not displaying Residency page)


Pending Issues that Need Review

  • Concurrent enrollment issues: 

  • Can a high school student have a college degree while still in high school?

  • How often is a concurrent student a returning college student?

Discuss issues with the Report Center 

Archive & Parking Lot

2018 Parking Lot Carry-Over

Change Request Parking Lot 

 Click here to expand...
  • Continue working moving the Consent to Release mechanism to the beginning of the application.
  • Add a survey to the Abandonment email or somewhere - asking for feedback on why they abandoned the application. Great suggestion.
  • For research purposes, review *Google analytics data to determine if colleges are lingering on this page (Review Application) OR if we know if students are going back to fix or change anything? Look into it.



Residency Review Sub-Committee - July 25, 2018 - Meeting Recording

 Click here to expand...


Link to the Zoom Recording

Topic: CCCApply Steering Committee Meeting - July 25 Residency Review Session
Start Time: Jul 25, 2018 12:39

Meeting Recording:
https://cccconfer.zoom.us/recording/share/vLaKmAEhrSTobmuNOCNAMGzE14bIp-8aSN-_e5ZBpiCwIumekTziMw

Note: This recording is over 2.5 hours.

  1. Review goals & objectives for this discussion
    1. Review the current CCCApply residency algorithm, questions, and integrity flags to ensure compliance with state & federal legislation
      1. SAAM
      2. Ed Code & Title V
      3. CCC Residency Questionnaire
      4. http://www.caccrao.org/wp-content/uploads/2016/01/AR_New-Directors_Manual_2016_Final.pdf
    2. Review language pertaining to CCCApply in new AB3101 to identify ways to support that effort. 

2019 Quarterly Meeting Schedule

NEW Schedule.  Reminders and invitations with call-in zoom info will be sent out in advance of each meeting.  Mark your calendars now!

Date

Time

Description

Location

Tuesday, February 5

1:30pm - 3:30pm

CCCApply Advisory Committee Meeting - Q1 

Online

Thursday, March 281:00pm - 3:00pmCCCApply Advisory Committee Meeting - Q1Online

Wednesday, May 1

12:00pm - 2:00pm

CCCApply Advisory Committee Meeting - Q2

2019 CACCRAO Conference - (Last Day Luncheon) - Room TBD

Q2 Meeting - NEED


Tuesday, August 13

1:30pm - 3:30pm

CCCApply Advisory Committee Meeting - Q3

Online

Tuesday, November 12

1:30pm - 3:30pm

CCCApply Advisory Committee Meeting - Q4

Online

 Archive: 2018 Meeting Schedule

 Click here to expand...
DayDateDescriptionTypeTimesLocation
TuesJanuary 302018 Appreciation Dinner In-Person - Dinner 7:00 pm - 10:00 pmMangia Mangia Restaurant, Albany, CA
WedJanuary 31CCCApply Steering Committee Meeting - January 2018In-Person -  Meeting10:00 am - 3:30 pmContra Costa College - Room TBD
WedMarch 28/wiki/spaces/PD/pages/228032712In-Person - Workshop9:00 am - 4:00 pmOrange Coast College - Meeting Rooms & Cafeteria
TuesApril 3Unscheduled - Online call to discuss MIS Data ChangesOnline Meeting3:00 pm - 4:30 pmONLINE Unscheduled call to discuss MIS mandates
TuesMay 2

Post CACCRAO Conference - April 29 - May 2, 2018

In-Person - Short Meeting12:00 pm - 2:00 pm

Sacramento, CA - Holiday Inn Oldtown

WedJune 13CCCApply Steering Committee MeetingOnline - Regular Meeting1:30 pm - 3:30 pmONLINE
WedJuly 25CCCApply Steering Committee MeetingOnline Regular Meeting1:00pm - 3:00pmNote: This meeting was reschedule from In-Person at Norco College - Riverside CCD  to an Online meeting
WedSeptember 26CCCApply Steering Committee MeetingOnline - Regular Meeting1:30 pm - 3:30 pmONLINE
Thurs

November 29

CCCApply Steering Committee Meeting

Online - Regular Meeting

2:00 ppm - 4:00pm

ONLINE

Note: The original meeting date/time was rescheduled from November 14 due to conflicts by leadership.

Advisory Committee District Roster: Approval Poll Table

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#

District


Vote
1

Cerritos CCD

Southern
2

Chabot-Las Positas District

Southern
3

Contra Costa CCD

Bay Area
4

El Camino CCD 

Southern
5Kern CCDCentral
6Los Angeles CCDSouthern
7Los Rios CCDNorthern
8Rancho Santiago CCDSouthern
9Rio Hondo CCDSouthern
10Riverside CCDSouthern
11San Francisco CCDBay Area
12San Joaquin-Delta CCDCentral
13San Mateo CCDBay Area
14Santa Rosa CCDNorthern
15South Orange CCDSouthern
16CCCTC
17CCCCO



2017 Steering Committee

3 = Bay Area Region

2 = Northern Region

2 = Central Region

8 = Southern Region


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