CCCApply Noncredit Pilot Project: June 7 Meeting

SMC and NOCE

Dee Dee Carter
Tina King

North Orange Continuing Ed + Santa Monica College both brought forward information about the new MIS data requirements, as well as the requirements that align to the California Adult Education Program, formerly known as the AEBG Adult Education Block Grant.

There was back and forth discussion about whether these would need to be added to the Application proper, but the immediate response is to ensure colleges that these could be added by way of the Supplemental Questions feature - available to each college - which can now be unique to the Noncredit Application (per current changes under-development for the NC application).

WIOA MIS requirements - MIS requirements - Title 5 buckets

Revised NOCE MIS Supplemental Questions Draft 3-27-19 (1).docx

Revised NOCE MIS Supplemental Questions Draft 3-27-19.docx

Revised NOCE MIS Supplemental Questions Draft Spanish 4-1-19.docx

Sample NOCE 2018 New MIS Elements Capture Sheet.xlsx

The OpenCCC account system, which sits in front of all CCCApply applications, as well as all other CCC Tech Center applications, produces the student's CCCID, which, like the K12 SSID, follows the student through their educational journey - lifetime- in the CCC. Colleges are now required to report the CCCID with MIS reporting. 

CCCID = OpenCCC Statewide Identification Number - one time account

Question was asked if the Noncredit application will go through the Spam filter? Santa Monica feels they should, "the filter needs to stay on for noncredit apps" 

YES - Noncredit apps are going through the Spam Filter

Revised NOCE MIS Supplemental Questions Draft 3-27-19 (1).docx

Revised NOCE MIS Supplemental Questions Draft 3-27-19.docx

Revised NOCE MIS Supplemental Questions Draft Spanish 4-1-19.docx

Sample NOCE 2018 New MIS Elements Capture Sheet.xlsx

Enhance the Account Creation language and button on the Welcome landing page

fwdccccomisupdate.zip

2018-AEBG-Report-Final-ADA.pdf

Implement a different introduction/landing page for the Noncredit Application

Add a Noncredit Intro page (landing page) that appears when the user enters the application using the Noncredit URL. 

Add a new landing page for the Noncredit application workflow, with the following language:

Noncredit Application to College

Before applying to college you must first have an OpenCCC account.

The OpenCCC single sign-in account allows you to access the online services of the California Community Colleges.

OpenCCC is a service of the California Community Colleges Chancellors Office. The information in your account is kept private and secure.

4/12/19:  As of today, a unique Welcome page will appear if the student intends to apply using the Noncredit Application.  This will now be implemented when the Noncredit App goes live to production in June 2019.

Implement the ability for colleges to specify which Application(s) each Intended Major/Program of Study should appear

Applicable Field: Intended Major / Program of Study

Colleges need to be able to display different Majors in the Noncredit Application

Colleges need to be able to display the same Majors in the Noncredit application.  

Implement the ability for the college to designate which application each Major should appear in. (This should be an "Application Type" flag - or similar - which is set for each individual major.)  

The Application types should include:  

• Standard App
• Noncredit App
• Both Standard & Noncredit

But still need to be able to display all majors

• Implement a tag/toggle in the "Add/Edit Major" modal that identifies if  a Major/Program should appear in the Standard App, the Noncredit App, or Both apps.  otherwise it will NOT appear.
• Implement logic that will only display the Majors that have the Noncredit tag in the NC App. (NOTE: This means that these Majors/Programs would also appear in the Standard, but would ONLY appear in the Noncredit app)

4/12/19: As of today, the development team has completed work on a process by which colleges will be able to identify which application a specific "Intended Major / Program of Study" appears in by adding a new filter/field to the Majors table that colleges will use to identify which application the IM/POS appears in.  The values/options in this new filter/field are:

• Standard
• Noncredit
• Both

Repeat: A new filter was added to the Majors table which requires college to identify if the individual "Intended Major / Program of Study" should display in the Standard Application, the Noncredit Application, or Both application.

There will be implementation process details added to the set-up documentation for colleges.

Implement the ability to display different Supplemental Questions in the Noncredit Application

Colleges need the ability to ask different supplemental questions of their Noncredit students.  

1. Best case scenario: College needs the ability to specify which application each question appears in (Standard, Noncredit or both)

2. Next best scenario: Colleges want the ability to display the same page of supplemental questions in both applications or not. 

3. At the very least: Colleges would rather have supplemental questions turned OFF in their Noncredit application if they can't have either of the other two scenarios. 

NOTES:

Implement an "Application Type" flag that includes:

• Standard App
• Noncredit App
• Both Standard & Noncredit

Data Fields: Ensure that the existing set of Standard Supplemental Question data fields can be used by the Noncredit application as well as the Standard Application so that the college doesn't have to add/create any new data fields just for the noncredit 

Ideally, a mix of questions with varying Application Types would be configured in the same Format Definition XML (adding a line of code designating the App Type that the question should appear in). 

For example: If the college has 12 supplemental questions total, but:

• 10 of them pertain to Standard App only = Standard App
• 6 of them pertain to both Standard & Noncredit apps = Both Apps
• 2 of them are exclusively for Noncredit students  = Noncredit App

Could all of these questions be configured on the same XML - with the Application Type determining which ones should display in each application or both?

Disable the Major Category Filter in the Noncredit Application Only

Applicable Field: <category>

• Disable the Major Category filter in the Noncredit App
• Even if the Major is set to display in the both the Noncredit and Standard Apps AND there is a category associated with the Major.
• The Major Category filter should ONLY display / integrate with the Standard Application

NOTE

• This change should only be implemented in conjunction with the change above pertaining to the Intended Major/Program of Study field.
• individual Majors can be flagged to display in both application, but if a category is also associated with the Major, the additional Major Category filter should only display in the Standard Application;