CCCApply Noncredit Pilot Project: June 7 Meeting

Noncredit Application Pilot Members Primary Contact Primary Contact Email ✓ College / District IT Contact IT Contact Email ✓ Paulette Lino plino@chabotcollege.edu Chabot College Stacy Followill X Monika Liu mliu@ccsf.edu City College of SF Quyen Lu qlu@ccsf.edu Francine Luong fluong@ccsf.edu City College of SF Sheila Pontanares spontana@ccsf.edu MaryLou Leyba mleyba@ccsf.edu City College of SF Wonda Wong wowong@ccsf.edu Liz Leiserson eleiserson@ccsf.edu City College of SF Chien Lin clin@ccsf.edu Robyn Brammer rbrammer@gwc.cccd.edu X Coastline College Kyle Mack kmack7@cccd.edu X Coastline College Tim Rigney timr@cccd.edu Anna Salazar Salazaal@elac.edu East LA College Tiffany Miller tsmiller@elcamino.edu El Camino College Joshua Rosales jrosales@elcamino.edu De Anza College Roland Amit amitroland@fhda.edu Anthony Cervantes cervantesanthony@fhda.edu Foothill College Chien Shih shihchien@fhda.edu Elias Regalado regaladoelias@fhda.edu Foothill College Jerrick Woo woojerrick@fhda.edu Linda Koyama koyamalinda@fhda.edu Mahmood Hasan hasanmahmood@fhda.edu Jyoti Gavali gavalijyoti@fhda.edu Kristy Lisle lislekristy@fhda.edu Foothill College Albert Ramirez aramirez@glendale.edu Glendale College Simon Mirzayan simon@glendale.edu Tina King, Ed.D. tking@noce.edu North Orange CCD (SCE) Morgan Beck mbeck@noce.edu X Triseinge Ortiz tortiz@noce.edu X North Orange CCD (SCE) Shontel Corona scorona@noce.edu X North Orange CCD (SCE) Jason Makabali jmakabali@noce.edu North Orange CCD (SCE) Thea Quigley Thea.Quigley@rccd.edu X Riverside CCD Ali Salinas ali.salinas@rcc.edu Paula Barrera paula.barrera@rccd.edu Riverside CCD Esau Tovar, Ph.D. tovar_esau@smc.edu Santa Monica College Fai Fong fong_fai@smc.edu Dione Carter carter_dione@smc.edu Santa Monica College Jose Hernandez NEED X Luis Jauregui jauregui_luis@smc.edu Santa Monica College Sierra College Julia Arreguy jarreguy@sierracollege.edu Gerlie Jeltema gjeltema@socccd.edu South Orange CCD Elena Alcala ealcala@cccco.edu CCC Chancellor's Office Michael Quiaoit mquiaoit@cccco.edu Patty Donohue pdonohue@ccctechcenter.org X CCC Technology Center Merrie Wales mwales@ccctechcenter.org X Jennifer Coleman jcoleman@ccctechcenter.org CCC Technology Center Kasey Crosby kcrosby@ccctechcenter.org

Topic: CCCApply Noncredit App Pilot Project Meeting Start Time : June 7, 2019 08:59 am Meeting Recording: https://cccconfer.zoom.us/recording/share/yO6AlX3_OEArYXqZiald7JodD9-siW64vEh9GExkUTewIumekTziMw  Topic: CCCApply Noncredit App Pilot Project Meeting Start Time : May 24, 2019 08:49 Meeting Recording: https://cccconfer.zoom.us/recording/share/fKEfzcgUv4Kbsi7ZsxqJb8wSPW--fmAD77ItlOGwDy2wIumekTziMw Topic: CCCApply Noncredit App Pilot Meeting Start Time : May 10, 2019 08:53 Meeting Recording: https://cccconfer.zoom.us/recording/share/howw6Tg1k1MwZC8enVNZDAgUd6w8Jek34SQ24Qzm3XKwIumekTziMw NOTE:  See a demo on how to setup and configure your Majors/Programs of Study and Supplemental Questions (not required) for the Noncredit Application in the link above.  Topic: CCCApply Noncredit App Pilot - Q&A Call Start Time : May 03, 2019 08:54 Meeting Recording: https://cccconfer.zoom.us/recording/share/Oo7BvlO3FgVAraV6Nh41gsewRWu6-fcg4zg_U2nZY4GwIumekTziMw Topic: CCCApply Noncredit App Pilot Regular Meeting Start Time : Apr 12, 2019 08:45 Meeting Recording: https://cccconfer.zoom.us/recording/share/H5vbnmDw1kzpH4QX8gyn-lRfeO_E6LRsDDjlBOg8arGwIumekTziMw

Issue Who Priority Discussion Status Issues with Noncredit URL not working for some colleges CCSF, others HIGH Get status as of 4/12/19  Per Esau - after deleting in-progress/submitted apps - he was able to access the App for the same term resolved Request for a paper version of the Noncredit application Not a requirement at this time resolved Keep SS# as an option (primarily for WIOA II agencies) Dione Carter, SMC Santa Monica College, NOCE resolved Include/align with California Adult Education Program (CAEP) MIS data elements SMC and NOCE Dee Dee Carter Tina King North Orange Continuing Ed + Santa Monica College both brought forward information about the new MIS data requirements, as well as the requirements that align to the California Adult Education Program, formerly known as the AEBG Adult Education Block Grant. There was back and forth discussion about whether these would need to be added to the Application proper, but the immediate response is to ensure colleges that these could be added by way of the Supplemental Questions feature - available to each college - which can now be unique to the Noncredit Application (per current changes under-development for the NC application). WIOA MIS requirements - MIS requirements - Title 5 buckets ongoing Ensure the CCCApply ID # is the same for students transitioning from noncredit to credit and credit to noncredit (which I believe the CCCApply ID# is the same Dione Carter, SMC The OpenCCC account system, which sits in front of all CCCApply applications, as well as all other CCC Tech Center applications, produces the student's CCCID, which, like the K12 SSID, follows the student through their educational journey - lifetime- in the CCC. Colleges are now required to report the CCCID with MIS reporting.  CCCID = OpenCCC Statewide Identification Number - one time account resolved Make sure the filter IS turned on for noncredit CCCApply apps like it is turned on for credit Esau Tovar, SMC Question was asked if the Noncredit application will go through the Spam filter? Santa Monica feels they should, "the filter needs to stay on for noncredit apps"  YES - Noncredit apps are going through the Spam Filter resolved

Several documents were shared during the April 12 meeting in reference to the MIS required data elements: North Orange Continuing Education (NOCE) MIS Supplemental Question Drafts (3-27-19)

New Change Requests Field / Feature Status Need / Proposed Change Implementation  Make SSN/TIN Optional for Noncredit Applicants NEW TBD 4/12/19: The SSN question currently appears in the OpenCCC Account system process - not in the CCCApply applications (currently) and is already optional Already in there - already implemented Enhance the Account Creation language and button on the Welcome landing page NEW TBD Include/align with California Adult Education Program (CAEP) MIS data elements NEW Approved Changes  Field / Feature Status Need & Proposed Change* Implementation Status Implement a different introduction/landing page for the Noncredit Application Approved Add a Noncredit Intro page (landing page) that appears when the user enters the application using the Noncredit URL.  Add a new landing page for the Noncredit application workflow, with the following language: Noncredit Application to College Before applying to college you must first have an OpenCCC account. The OpenCCC single sign-in account allows you to access the online services of the California Community Colleges. OpenCCC is a service of the California Community Colleges Chancellors Office. The information in your account is kept private and secure. 4/12/19:  As of today, a unique Welcome page will appear if the student intends to apply using the Noncredit Application.  This will now be implemented when the Noncredit App goes live to production in June 2019. Field / Feature Status Need & Proposed Change* Implementation Status Implement the ability for colleges to specify which Application(s) each Intended Major/Program of Study should appear Applicable Field: Intended Major / Program of Study Approved Colleges need to be able to display different Majors in the Noncredit Application Colleges need to be able to display the same Majors in the Noncredit application.   Implement the ability for the college to designate which application each Major should appear in. (This should be an "Application Type" flag - or similar - which is set for each individual major.)   The Application types should include:   Standard App Noncredit App Both Standard & Noncredit But still need to be able to display all majors Implement a tag/toggle in the "Add/Edit Major" modal that identifies if  a Major/Program should appear in the Standard App, the Noncredit App, or Both apps.  otherwise it will NOT appear. Implement logic that will only display the Majors that have the Noncredit tag in the NC App. (NOTE: This means that these Majors/Programs would also appear in the Standard, but would ONLY appear in the Noncredit app) 4/12/19: As of today, the development team has completed work on a process by which colleges will be able to identify which application a specific "Intended Major / Program of Study" appears in by adding a new filter/field to the Majors table that colleges will use to identify which application the IM/POS appears in.  The values/options in this new filter/field are: Standard Noncredit Both Repeat: A new filter was added to the Majors table which requires college to identify if the individual "Intended Major / Program of Study" should display in the Standard Application, the Noncredit Application, or Both application. There will be implementation process details added to the set-up documentation for colleges. Field / Feature Status Need & Proposed Change* Implementation Status Implement the ability to display different Supplemental Questions in the Noncredit Application Approved Colleges need the ability to ask different supplemental questions of their Noncredit students.   Best case scenario: College needs the ability to specify which application each question appears in (Standard, Noncredit or both) Next best scenario: Colleges want the ability to display the same page of supplemental questions in both applications or not.  At the very least: Colleges would rather have supplemental questions turned OFF in their Noncredit application if they can't have either of the other two scenarios.  NOTES: Implement an "Application Type" flag that includes: Standard App Noncredit App Both Standard & Noncredit Data Fields: Ensure that the existing set of Standard Supplemental Question data fields can be used by the Noncredit application as well as the Standard Application so that the college doesn't have to add/create any new data fields just for the noncredit  Ideally, a mix of questions with varying Application Types would be configured in the same Format Definition XML (adding a line of code designating the App Type that the question should appear in).  For example: If the college has 12 supplemental questions total, but: 10 of them pertain to Standard App only = Standard App 6 of them pertain to both Standard & Noncredit apps = Both Apps 2 of them are exclusively for Noncredit students  = Noncredit App Could all of these questions be configured on the same XML - with the Application Type determining which ones should display in each application or both? Deferred Change Requests Description Status Need / Proposed Change Considerations for Implementation Disable the Major Category Filter in the Noncredit Application Only Applicable Field: <category> deferred Disable the Major Category filter in the Noncredit App Even if the Major is set to display in the both the Noncredit and Standard Apps AND there is a category associated with the Major. The Major Category filter should ONLY display / integrate with the Standard Application NOTE This change should only be implemented in conjunction with the change above pertaining to the Intended Major/Program of Study field. individual Majors can be flagged to display in both application, but if a category is also associated with the Major, the additional Major Category filter should only display in the Standard Application;