This meeting will be held online via Zoom.
Date Wednesday, June 13, 2018 Time 1:30PM - 3:30PM Location Online Zoom
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TIME | DESCRIPTION | SPEAKER | |
1:30PM | Roll Call Welcome Catherine Frost from Contra Costa College District. She is Robin Armour's replacement and specializes in residency! | Leahy | |
APPROVED | Murguia | ||
Nomination of 2018-2019 Steering Committee Officers - Term of Service from July 1 - June 30, 2019 | Leahy | ||
1:52PM | 2019 Workshop Update | Murguia | |
Follow up on July 25 in-person meeting at Norco college | (contact Mark DeAsis) | ||
2:00PM | Update on CCCApply Residency Sub-Committee | Donohue, Pena | |
Update on CCCApply Redesign Workgroup | Donohue, Pena, Calhoon | ||
2:20PM | Update on MIS Reporting Changes (report on meeting with Todd Hoig, CCCCO on May 14) | Pena | |
2:30PM | Update on CCCApply 2018 Release (and Roadmap Update) See below. | Donohue / Calhoon | |
Update on /wiki/spaces/PD/pages/640221194 change enhancement in-progress | Donohue | ||
3:10PM | Sub-Committees Update: International Application | Alvarado | |
3:30PM | Close Meeting Chat from meeting:
| Murguia | |
PARKING LOT ITEMS
| Murguia / Leahy / Pena |
2018 Steering Committee Member Roster
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Reminders and invitations with call-in zoom info will be sent out in advance of each meeting. Mark your calendars now!
CCCApply Steering Committee Chair, Vice Chair, and Secretary need to be nominated and approved by early June - to give time for transition.
A description of the offices were provided in the survey.
June 13 Discussion:
Link to survey results: 2018-2019 Steering Officers Election Survey Results
The way the survey was done didn't take in to consideration that only ONE vote per District should be counted. However, we discussed as a committee and decided that the number of votes for Michelle Pena for Chair was sufficient enough to confirm this appointment here and now. Michelle accepted the nomination and position.
However, the committee decided to defer the appointment of Vice Chair and Secretary because several of the nominees were not present for this meeting. Send out survey to collect votes. One vote per district.
Election of CHAIR was confirmed: Michelle Pena, Bakersfield College
Congratulations Michelle!
Ongoing Business: Planning for the 2019 Workshop
Some of the suggestions to check out:
JUNE 13: What progress has been made?
Michelle Pena is current Vice Chair and comments that the role of the Vice Chair is a big job because it is responsible for the Annual Workshop. As we've experienced, rushing to put this together in a short amount of time is too hard, too onerous on the V.C. and we really need full participation from the committee at this Workshop, throughout the year and during the annual conference.
Confirm a HOST COLLEGE FOR 2019 by end of August 2018.
Sac City Spring Break - April 15 - 21 - Stephanie is trying to get ahold of someone there. Betty GC will follow up on behalf of the Committee.
Unsure if we are doing our traditional "two day workshop" or just one day.
Patty will contact Mark Cohen, eTran PM -to inquire on whether they plan a Workshop DAY or not. If not, would they want to combo
Computer Lab discussion - should we or shouldn't we? Have folks RSVP for or against in the Registration form? and what they are interested in for that lab environment.
Patty, Michelle, and Stephanie had a meeting with Todd Hoig and Bryan Dickason of MIS on May 15 to discuss which new MIS reporting requirements affect CCCApply and what we need to do to comply.
What, if anything, needs to be added to CCCApply? Timeline is VERY short. Answer: Not much.
No changes are required to meet the required fields below.
In the April 3 meeting, Betty Glyer-Culver added that other fields are now required that follow Adult Ed (data elements) - there are an intrusive list of questions that will add a great deal of questions to the application
June 13 discussion about the new elements that are now required by MIS. (See memo130302.docx above).
AEBG elements - Not needed to be added to CCCApply (colleges can get data in other places)
Per Betty, MIS will allow an "Unknown" value can be pushed up to MIS for this first year reporting requirements.
Per Michael Q, MIS will be okay with "Unknown" from colleges that don't currently capture that data now.
Go search for the PPT that the CO did on these requirements for language and reference.
In response to Michael Q's comment:
Per Will Minnich: We recommend that the the CO send out a memo to allow colleges time to get that data process implemented.
Tim Calhoon updated the Committee on a new agreement underway with CDE to get CalPass, MM data, and SSID (and make that available to the colleges).
MIS Amended to include new reporting elements (SB amended)
SB23.pdf
This sub-committee has been delayed due to the parallel efforts underway by the Chancellor's Office, "CCCApply Redesign Workgroup". This delay is temporarily suspended for short-term until the CCCApply Redesign Workgroup has completed their work and new 18/19 workplan is confirmed.) See "CCCApply Redesign Workgroup" information below.
Patty explained to the committee that because of this workgroup, she was respectfully asked by the VC to halt our duplicate efforts regarding moving forward with the Residency Review sub-committee which was in process of convening the first meeting with committee members and experts in the field of residency outside the committee. This request was to not confuse or duplicate efforts underway by the workgroup.
(CC Foundation - Ideas42 - Behavior Science Study on CCCApply UX - AB3101 - Discuss the issues and the facts behind this bill. )
During the May 2 meeting, Omid Pourjanzani attended our meeting and discussed the importance of the CCCApply application and the focus it is getting across the state.
Based on legislation: AB3101
A grant ($500K) based on a student behavior
Where can changes be made in the application.
June 13 discussion:
A CCCApply Redesign Workgroup is underway and had a kick-off meeting on June 1, 2018. (Request to halt duplicate efforts
Patty explained to the committee that because of this workgroup, she was respectfully asked by the VC to halt our duplicate efforts regarding moving forward with the Residency Review sub-committee which was in process of convening the first meeting with committee members and experts in the field of residency outside the committee. This request was to not confuse or duplicate efforts underway by the workgroup.
Note: The above sub-group dedicated to reviewing the questions in CCCApply (bullet number #2 above) had it's first meeting on the morning of June 13 and Patty informed them about the Steering's sub-committee on Residency Review and our objective to deep dive the CCCApply residency logic and questions for accuracy, currency and compliance with collecting exactly what is required to determine residency at the time of admission. This sub-group endorses this effort and called to bring that recommendation back to Omid and the main group. Once that has been accomplished, Patty will reach out to the residency sub-committee with an update and hopefully with a meeting invite. |
NEW DATES!
Pilot Release - June 28 (Pilot Preview begins)
Production Release - July 27
The CCCApply 2018 annual release will be deployed to the PILOT environment on June 28. The release scope consists of:
New CCCApply Administrator
NEED VOLUNTEERS TO TEST IN PILOT SITE.
Recruiting colleges to TEST the new Administrator Upgrade features beginning June 29 - July 25
June 13 Discussion:
Tim and Patty updated the committee on another effort underway to get colleges the LGBT data for reporting.
Project Glue for CCCApply (to get LGBT data)
If you are interested in standing up the College Adaptor 2.5 for Project Glue, please contact our Enabling Services Division. Not a big impact on IT to set up Glue College Adapter. We will help you. |
In the meantime - colleges that need the LGBT data, the Data Warehouse system is in the final stages (next few weeks) and with that approval, access to the data. Researchers Only. |
Update on Change Requests pending: /wiki/spaces/PD/pages/640221194 enhancement in-progress (requested by CO by a team)
Check with Betty on the other federal level changes that are being proposed (or approved?) for Race / Ethnicity (OMB in conjunction with the Census Bureau). Find out what changes are happening at that level and work that into any CCC changes.
Call for Volunteers: Please Support the CCCApply Steering Committee by volunteering for one or more sub-committees in 2018. |
On June 7, Patty met with Olivia Alvarado and Abby Watson from LACCD to discuss getting an International sub-committee meeting scheduled and outreach to the colleges who've adopted IA so far, as well as the colleges who are piloting or in-process of adoption. Suggestion was to make sure meetings are scheduled way in advance - especially during the summer months - and keep the meetings short, online, and around 3pm -out of respect for the colleges that only have one staff member working international admissions and can't leave their offices in the middle of the day.
International sub-committee should include a mix of users and other international admissions staff getting ready (adoptees).
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(Click to see the 2018 Roadmap below)
Tech Projects - Ongoing
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2017 Steering Committee 3 = Bay Area Region 2 = Northern Region 2 = Central Region 8 = Southern Region |