2019-34: Allow Colleges Access to In-Progress Application Data - Tools and Integrations

Problem / Issue

As part of the effort to streamline and enhance CCCApply for colleges, including getting data to colleges faster with more automation, the ability for colleges to access student's in-progress application data is critical to providing support for the application and on-boarding process.  

Ever since OpenCCCApply was developed under the CCCTC, colleges have requested the ability to see when a student starts an application to their college but doesn't complete / submit that application. The ability to see in-progress applications was previously delivered in the Xap CCCApply system in their administrator tool.  At the time OpenCCCApply was designed, this capability was removed based on the understanding that providing that data to the college prior to their consent to release information permission was obtained and submitted via electronic signature, that this process was an infringement on the student's privacy (per FERPA and ? what other legal organization or mandate?).

However, many other state and national admission application products are allowing colleges to see in-progress data (example CSU, and the Common Application) and therefore a call to implement similar functionality in CCCApply is being requested.

• Deliver CCCApply web app as a  stepping stone to on-boarding process
• Get colleges the data they need for Admissions (college operations)
• Get colleges the data they need for on-boarding
• Get colleges the data they need for residency
• Flexibility - move questions around - add defaults - tweak question and response option language - conditional questions/logic  (Survey Gizmo)
• Access to student information prior to submission -

Proposed Solution

In order to pass in-progress application data to the colleges using the current CCCApply applications, several changes would have to be implemented, including language disclosure, placement of language and mechanism to obtain consent, and new development to integrate real-time data with colleges via Super Glue or other automation method.

• Revise onscreen Consent page for current and mobile versions of Apply
• Add Consent language to Terms or Privacy Policy*
• Add mechanism to obtain Consent (with language) on the Enrollment page or the My Applications page
• Explore different levels of consent at different points in the process (OpenCCC account creation, enrollment page, submission)
• Implement ability for data delivery using SuperGlue to allow colleges automated access to student data earlier in the application process
• Implement user interface or other mechanism for college Admissions staff to see in-progress application data 

See "Revise Consent to Release Information Language in CCCApply" for second part of this project.

Screenshots 

Dependencies, Risks and/or Reporting Requirements?

Supporting Documentation