Pilot Meeting Information
This meeting will be held online via Zoom.
Date: Monday, March 4, 2019
Time: 3:00PM - 4:30PM
Agenda
TIME | DESCRIPTION | SPEAKER |
3:00 PM | Welcome | Donohue |
3:05 PM | Roll Call. Confirm Participants Information | Donohue |
3:10 PM | Review Pilot Project Plan | See more information below |
3:20 PM | DEMO: CCCApply Non-Credit App Workflow | See more information below |
3:40 PM | See more information below | |
3:55 PM | Discussion: Issues & Concerns with AB 3101 Residency Exemption for Non-Credit | See more information below |
4:10 PM | Review Proposed Feature Enhancements:
| See more information below |
TBD | SURVEY - Gather Questions for Non-Credit App Survey | Leahy / Donohue |
4:30 PM | Schedule Recurring (bi-weekly) Meetings | |
4:35 PM | Close Meeting |
Roll Call
CCCApply Non-Credit Pilot Member Roster
This Meeting's Recording: < Zoom meeting recording goes here >
Project Overview
Pilot Overview
Project Timeline & Schedule
Pilot Objectives
Success Criteria
Survey
Iterative Releases
Demos
# | Description | Type | SLIDES / PPT | Link or File |
---|---|---|---|---|
1 | Non-Credit Application - General Demo | Zoom Recording | CCCApply Non-Credit Workflow Path | |
2 | Non-Credit Application - Implementation Tasks | Zoom Recording | Non-Credit Application - Pilot UAT Slides |
UAT Checklist
Review Non-Credit UAT Implementation Checklist
- Getting to the Pilot Non-Credit Application (Non-Credit Application URLs)
- Setting Up OpenCCC User Accounts (Pilot & Production)
Discussion
Issues & Concerns with AB 3101 Residency Exemption for Non-Credit
- What is their official residency status?
- Are colleges supposed to automatically classify them as a non-resident?
- What tuition fees should they be charged?
- Non-resident or resident fees if taking credit courses at the same time or transitioning to credit courses?
- If we are not determining residency classification, how does this impact apportionment?
- Are non-credit, non-residents not included in apportionment?
If non-credit students are exempt from residency classification, then…
- Are students allowed to transition to credit while they’re taking non-credit courses?
- If so, would they have to submit a new application before transitioning to credit? (Yes)
Response: Allow the student to re-apply with the Standard Application to get residency status. Auto-population will fill responses from the Non-credit application.
- Should applicants agree to "Terms" that they understand the non-credit status?
- Does CCCApply need to incorporate a disclaimer that non-credit students are completing the non-credit application?
Response: Currently, this requirement was not included in the v.1.0 version, scheduled to release in March 2019
Discussion: "Must Have" Features & Requirements
What are the MVP "must have" changes required for June 2019, and Beyond
Identify List of "Must Have" Changes
- Major / Major Category: MVP (Credit vs. Non-Credit)
- Supplemental Questions: MVP (Credit vs Non-Credit)
- Noncredit App Introduction Page: MVP
Field / Feature | Current Implementation | Current Limitations | Need & Proposed Change* |
---|---|---|---|
Implement a Noncredit Intro Page |
| TBD | Add a Noncredit Intro page (landing page) that appears when the user enters the application using the Noncredit URL. Add a new landing page for the Noncredit application workflow, with the following language: Noncredit Application to College Before applying to college you must first have an OpenCCC account. The OpenCCC single sign-in account allows you to access the online services of the California Community Colleges. OpenCCC is a service of the California Community Colleges Chancellors Office. The information in your account is kept private and secure. |
Student User Story | "As a student enrolling exclusively in noncredit courses I need to see the label, "Noncredit Application", on the welcome page (landing page) to minimize confusion about which application I am applying with to college." | ||
Field / Feature | Current Implementation | Current Limitations | Need & Proposed Change* |
Implement the ability for colleges to specify which Application(s) each Major/Program of Study should appearApplicable Field: Intended Major / Program of Study |
|
| Colleges need to be able to display different Majors in the Noncredit Application Colleges need to be able to display the same Majors in the Noncredit application. Implement the ability for the college to designate which application each Major should appear in. (This should be an "Application Type" flag - or similar - which is set for each individual major.) The Application types should include:
But still need to be able to display all majors
|
College User Story | "As a college admissions staff, I need the ability to identify which individual majors/programs of study should appear in the Standard application, or the Noncredit application, or both applications, so that noncredit students see only the majors/programs that pertain to them." | ||
Student User Story | "As a student using the Noncredit Application to apply to college, I should only see the majors, programs, or courses in the "Major/Program of Study" menu on the Enrollment page that are applicable to students enrolling exclusively in courses in which no credit is given." | ||
Field / Feature | Current Implementation | Current Limitations | Need & Proposed Change* |
Disable the Major Category Filter in the Noncredit Application OnlyApplicable Field: <category> |
|
|
NOTE
|
College User Story | "As a college admissions staff, I need the Major Category field/filter disabled in the Noncredit Application so that noncredit students don't get confused by an extra layer of filtering that isn't necessary - because the Noncredit Application itself is a filter" | ||
Student User Story | "As a student enrolling exclusively in noncredit courses using the Noncredit Application, I should not have to select a Major Category in addition to selecting my Intended Major/Program of Study because the Noncredit application itself is a category and this would add an unnecessary step in the enrollment experience." | ||
Field / Feature | Current Implementation | Current Limitations | Need & Proposed Change* |
Implement the ability to display different Supplemental Questions in the Noncredit Application |
|
| Colleges need the ability to ask different supplemental questions of their Noncredit students.
NOTES: Implement an "Application Type" flag that includes:
Data Fields: Ensure that the existing set of Standard Supplemental Question data fields can be used by the Noncredit application as well as the Standard Applicatoin so that the college doesn't have to add/create any new data fields just for the non-credit Ideally, a mix of questions with varying Application Types would be configured in the same Format Definition XML (adding a line of code designating the App Type that the question should appear in). For example: If the college has 12 supplemental questions total, but:
Could all of these questions be configured on the same XML - with the Application Type determining which ones should display in each application or both? |
Best Case - College User Story | "As a college admissions staff, I need the ability to display different supplemental questions in the Noncredit Application than the Standard Application so that noncredit students see only the supplemental questions that pertain to them." | ||
Student User Story | "As a student enrolling exclusively in noncredit courses, I should only have to answer supplemental questions that pertains to noncredit experience." |
Survey
Participants agreed that a survey is warranted
What questions do we ask?
Who is our target audience?
How do we reach them?
Question | Type | Audience | Expected Outcome | |
---|---|---|---|---|
Next Actions
# | Description | Notes | Assigned to | Start Date | Deadline Date | Status |
---|---|---|---|---|---|---|
Send the list of concerns to the committee for feedback; | Patty | Sent to committee: 3/05 | March 22 | |||
Once the committee has responded with any additional concerns, send to the CO for response | ||||||
Flesh out the three "must have" requirements and submit to the development team for an IT development estimate | Goal: Dev team to groom and estimate changes this week (Mar 7) | Patty | Draft up Jira tickets and groom for development estimate | March 11 | ||
Setup Recurring Meetings for Friday mornings? Start with the next Meeting: March 22 | Schedule next meeting for March 22 | Patty | 3/05/19 | |||
Q&A from the Meeting Chat
Below are the comments and questions from the 3/04 meeting Chat. Answers are provided in BLUE below.
16:02:28 From Dione & Luis : Patty, Non-Credit needs to be spelled without a hyphen: Noncredit
Noted. All official text and nomenclature will reference the proper spelling above: Noncredit. However, many of the internal documents that have already been published online (product information and implementation docs - if I change the document titles, I could break the links. Hopefully we can live with those misspelled documents
15:34:01 From Paulette Lino : how do I access the list of colleges with (Pilot Noncredit) URLs?
15:40:29 From Kyle Mack : CCCApply Non-Credit Application URLs
15:33:16 From Ali Salinas (Riverside City) : I agree. I'd like some verbiage that indicates it's a non-credit application.
15:39:12 From fong_fai : Agreed, especially in the case where a student had to apply twice during a term, once to the non-credit and then switch to a credit student. The landing page will clarify the application for the student.
16:27:34 From Ali Salinas (Riverside City) : Separate landing page would be very helpful.
16:28:10 From Monika Liu : I agree to have a separate landing page for Noncredit
16:29:41 From Morgan : = Noncredit
16:30:13 From Mitch Leahy : https://extranet.cccco.edu/Portals/1/TRIS/MIS/Left_Nav/DED/Data_Elements/CB/cb22.pdf
16:32:39 From fong_fai : I think we need to say "Noncredit Program Application"
15:58:27 From Morgan : I agree with Gerlie and Dione as if you are in the noncredit app it helps differentiate and removes confusion for the student. Those that have aspirations for credit still have to fill out a credit app anyway for residency and you can collect it there.
15:39:35 From Gerlie Jeltema : If a student made the mistake of applying via Non-Credit app because it was not clearly identified, does it prevent them from doing some things a regular student can do?
15:38:39 From Gerlie Jeltema : Is there a limitation as to what Non-Credit students can do versus regular students at most institutions that require that a student know in advance that they are entering a strictly Non-Credit application?
15:39:52 From Mitch Leahy : that depends on how your SIS is configured
15:40:13 From Mitch Leahy : You need to make sure that a non-credit doesn't enroll in credit if they complete a non-credit app. Otherwise... you will have an audit problem.
15:41:17 From Gerlie Jeltema : That's what I mean - from a policy perspective, if there are downstream impacts for how a student applied to the institution, then it should be clear which application the student is using.
15:51:12 From fong_fai : Do you plan to add condition criteria for each of the supplemental questions. It would be great if you can, so we can control who sees the questions even on the regular app?
15:51:54 From Morgan : Does Spanish (translation) work now?
15:52:09 From fong_fai : Would the download residency status be just blank?
15:53:34 From fong_fai : I see that that the residency status would be "N"
15:53:22 From Morgan : Can we edit the needs and interest to fit our student population and reduce the confusion on our most vulnerable population?
15:56:28 From Kyle Mack : Not having the option to use a different set of majors on the standard and non-credit apps will be a deal breaker for Coast Community Colleges.
15:59:22 From fong_fai : Should we add non-credit status field and integrity flag 81 for the production roll out coming in a couple of weeks?
15:59:23 From Ali Salinas (Riverside City) : Can non-credit be added as a major award_type? This would prevent the colleges from having to implement the major categories, and perhaps it would open up options to filter what's displayed in the major dropdown menu.
16:10:13 From Ali Salinas (Riverside City) : Patty, is this presentation/set of slides available online?
16:11:18 From Gerlie Jeltema to Patty Donohue (Privately) : When a student applies using Non-Credit first, they can apply using the Credit app for the same term is what I heard. What happens if they apply for the Credit app first?
16:16:57 From Michael Quiaoit to Patty Donohue (Privately) : CO is fine with clarifying any questions, please send them to me and Elena Alcala, so Natalie Wagner can include the answers in the Residency Overview document.
16:18:41 From Dione & Luis : When does the noncredit app go live?
16:20:27 From Merrie Wales : Dione, In Pilot the Non-Credit app is available now
16:21:09 From Shontel Corona : I noticed North Orange Continuing Education (NOCE) is missing from the CCCApply Non-Credit Application URLs list. Fullerton and Cypress college are listed, but not NOCE 863
16:35:44 From fong_fai : Could we use the concept of area and apply to the noncredit program and the program becomes the different noncredit program
16:44:50 From Anna Salazar - EAST : In my opinion a survey should be sent out