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Development - Pilot
Development and testing should take place in the Pilot environment. As part of your Shibboleth installation, you will be provided with the unique URLs to access your Pilot and production Administrator and CCC Report Center. (Note: These URLs are not provided by the CCCTC. Consult the technician who performed your Shibboleth installation.)
Once you have set up and configured all table settings in the Pilot Administrator and tested downloads completely, contact the Tech Center to begin migrating your data to production environment. See Deployment - Production for checklist details.
Task | Who | Complete | Comments |
- Begin process for Contract/MOU
| CCCTC/College | | |
|
| College | | |
- Setup Shibboleth instance for colleges
| College and/or Vendor | | |
- Create authentication to the test access to Administrator and Report Center
| College and/or Vendor | | |
- Add first authorized user with "Add User" authority
| CCCTC | | |
- Add additional authorized users as required
| College | | |
- Add Report Center organization for each college in district (Pilot & Production)
| CCCTC | | |
- Add Report Center folders and update permissions (Pilot & Production)
| CCCTC | | |
- Load terms and majors into the Administrator
| College | | |
- Update college and district tables in the Administrator
| College | | |
- Request Download client from CCCTC
| College | | |
- Create Download client for each college in district
| Unicon | | |
- Send Download client to college
| CCCTC | | |
- Map data from XAP system to new system
| College | | |
- Identify any new fields to download (e.g. – Title IX & CCCID).
| College | | |
- Setup download job and point to test system
| College | | |
- Test downloads through to SIS. Verify all data.
| College | | |
- Create ability to store CCCID in SIS
| College | | |
- Create supplemental questions XML file
| College | | |
- Load supplemental questions XML into the Administrator
| College | | |
- Train users in CCC Report Center (if needed)
| CCCTC | | Contact Patty Donohue to schedule training. |
- Identify Rules needed in new system
| College | | |
- Develop Rule messages using images and HTML (optional). Keep copy on file system at college.
| College | | |
- Enter Rules and Message templates into the Administrator
| College | | |
- Identify any instructions from the XAP introduction page that needs to go on the college website
| College | | |
- Identify all Apply buttons and links on college website that will need the new URL
| College | | |
- Identify image to be used for college portal branding and send to CCCTC. One for each college.
*Important: Portal branding image must be 607 x 63 px. PNG preferred.
| College | | This task must be completed sooner than later.
Please forward image to CCCTC as soon as possible. |
- Deploy portal branding images for each college in Pilot environment for final approval.
| Unicon | | College must approve image in Pilot before it
will be deployed in Production. |
- Create user acceptance test plan
| College | | |
- Execute user acceptance test cycles
| College | | |
Deployment - Production
Task | Who | Complete | Comments |
- Have signed contract in place
| College/CCCTC | | |
- Create Access to production Administrator & CCC Report Center
| College and/or Vendor | | |
- Move download keystore to production
| Unicon | | |
- Create download job for production
| College | | |
- Create schedule to run download job
| College | | |
- Implement changes to store CCCID in production SIS
| College | | |
- Export terms & majors from test and load into production
| College | | |
- Update college table and district table in production
| College | | |
- Export supplemental questions from test and load into production
| College | | |
- Add authorized users with add user authority in production
| CCCTC | | |
- Add authorized users with use only authority in production
| College | | |
- Enter rules into production
| College | | |
- Add Instructions from XAP intro page on college website
| College | | |
- Change all Apply buttons and links on college website to point to new URL
| College | | (Do not use OpenCCC logo) |
- Update the go live date in the college table for all colleges in the district
| CCCTC & Unicon | | |
- Add CCC Report Center organization for each college in district
| CCCTC | | |
- Add CCC Report Center folders and update permissions
| CCCTC | | |
- Add college branding to production portals
| Unicon | | |
- Update help information in cccapply.org
| CCCTC | | |
- Advise Help Desk of new colleges
| CCCTC | | |
- Disable terms in XAP to prevent new applications
| College | | |
Download XAP Applications
Task | Who | Complete | Comments |
- Setup project to download XAP applications
| CCCTC & College | | |
- Run download jobs for XAP applications
| College | | |
|
| College & Unicon | | |