CCCApply Redesign: Project Objectives
The following project objectives are in response to AB3101. In addition, all efforts are being made to address AB705 (multiple measures) across the Core Applications.
# | Objective | Requirements Info |
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1 | Streamline the overall OpenCCC Account and the CCCApply student applicant experience to | To achieve this objective, revisions would be made to the backend and APIs as well as user interface enhancements and question/field removals |
| (major overhaul to the user interface) New modern, micro-services tech stack One-page application with enhanced | |
| (major overhaul to the user interface and enhancements to implement modern micro-services architecture (APIs, backend, data integrations, web services, etc.) | |
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2 | Design and implement a simple and effective Non-Credit electronic application to support the student experience and get the data to colleges quicker, easier and more frequently |
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Incorporate enhancements and recommendations from Ideas42.org behavioral study project | ||
Standard System-wide Application Process
Could allow us to send to the District instead of individually to each college Allow additional submissions to an application data Non-CreditIn order to comply with the new AB3101 - we’d need the legislation to address the following questions: IF non-credit students are not subject to residency classification requirements:
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Blockers & Issues to Proposed Changes
# | Issue Description | Change Proposal |
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Need Approval to change Social Security Number legal disclaimer | See proposed language & layout changes below | |
6 | Need approval to change the language and logic in the Date of Birth question allowing students under age 13 to create online accounts. | We have specific language in our Data Dictionary stating that the Chancellor's Office must approve any changes to the onscreen language as well as the Privacy Policy and Terms. |
1 | Need approval and support for a system-wide Standard Residency Determination Date (RDD) to better serve all students and colleges in student experience | Discuss the language changes in AB3101 specify that the Chancellor of the CCC has greater authority to determine how residency is determined for Non-Credit students, etc. Would this authority also allow the CCCCO to implement an "annual RDD date" or two "standard term start dates"? Can we petition the legislature to support this change? The benefits of this change would greatly simplify residency determination in CCCApply - and for colleges in general, and would allow many residency-related questions to be removed, revised, or , to be ra systemwide, standard annual or bi-annual "residency determination date" that would work across all colleges in the system for all students. Support for a Standard RDD
Allow additional submissions to an application data If approved, could students then "edit" their "annual application" throughout the year, updating their information as it changes and re-submit or? |
2 | Need approval on Non-Credit to Credit Transition Legislation | Discuss the fact that AB3101 does not address or provide guidance on how colleges are supposed to track and manage residency for a "non-credit" student who decides to cross over and take "credit" courses.
Does CCCApply need to incorporate a disclaimer that non-credit students are completing the non-credit application? Non-CreditIn order to comply with the new AB3101 - we’d need the legislation to address the following questions: IF non-credit students are not subject to residency classification requirements:
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3 | Non-Credit Application Flag in CCCApply | Discuss the need for Adding a new "flag" or field such as: <non-credit status = Yes{term_id} that would be included in the Noncredit application downloads to indicate the student applied using the Non-Credit Application during a specific term. |
4 | Non-Credit Application College Waiver? | Discuss the need to add the new Non-Credit application use in the new OpenCCCApply MOU to relieve CCCApply if a college gets audit and doesn't accurately track a "non-credit to credit" student? |
Add "Consent to Release" to the OpenCCC Account creation process Add "Consent to Release" to the Enrollment page in the Standard, International, BOG, and new Non-Credit Applications. |
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OpenCCC Federated Identity
SSO Proxy
OpenCCC Account System
Redesign Wireframes
Account Creation
Recover Account
Edit Account Information
General Redesign Requirements
Welcome to OpenCCC Page
This page would be removed completely from the NEW OpenCCC Account redesign proposal.
Welcome to OpenCCC |
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Create Your Account Page
Description | Change Proposal |
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Create Your OpenCCC Account |
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Help Page - NEW
Description | Change Proposal |
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Help |
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Edit Account
For Reference Only
The data collected in the OpenCCC Account includes personal information. The OpenCCC Privacy Policy discloses how this information is collected, stored and handled, in compliance with the Family Educational Rights and Privacy Act (FERPA).
Required fields are indicated with an asterisk.
Legal Name*
Permanent Address*
Previous or Alternate Name
Preferred Name
Main Phone
Main Phone Text Message Authorization
Second Phone
Second Phone Text Message Authorization
Email*
Birthdate*
Social Security Number*
Note: In March 2017, a checkbox was added to the OpenCCC Account allowing a homeless applicant to state they have no permanent address because they are currently homeless.
{Checkbox} I have no permanent address because I am currently homeless
Description | Change Proposal |
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Sign In Page | |
Create Account Page | |
Recover Account Page | |
Edit Account Page | |
Legal Name |
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Previous Name |
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Preferred Name |
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Date of Birth (Birthdate)The “Birthdate” is used to identify minors for residency calculation and collection of parent or guardian contact information. The Office of Civil Rights, a federal agency, acknowledges that collection of the birthdate is allowed under California State law. NOTE: Birth date is sensitive information, protected by federal law and the Office of Civil Rights (with regard to age discrimination). Any change to the text, prompt, access, or transmission of this data item must be approved by the Legal Counsel of the CCC Chancellor’s Office and the Office of Civil Rights. This information may not be provided to staff in the capacity of making a decision to admit an applicant until after the applicant is admitted—that is, uniformly enabled to register for classes. | NOTE: The Date of Birth field has been update to ALLOW students under age 13 to create an OpenCCC Account (July 2018)
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Social Security Number |
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This is one example of a complete SSN revision | |
SSN Encouragement Language TextThe purpose of the SSN Encouragement pop-up box WAS to reinforce the importance of providing a Social Security Number, if available. |
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Permanent Address |
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Email Address |
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Telephone Number |
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PIN Number |
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Security Questions |
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Consent to Release Information |
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Account Recovery Method |
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Non-Credit Application
Requirements
Would we need colleges to sign a waiver stating they would assume the responsibility for "Non-credit to Credit" student status transition?
Description | Change Proposal |
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Create new CCCApply Non-Credit Application |
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Non-Credit Application URL |
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College-Branded Version of Non-Credit Application |
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PIlot & Production Versions |
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Would Work with Existing Download Client |
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Would Work with Existing Report Center |
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Would Work with Existing Administrator |
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OpenCCC Account Links to Non-Credit Application |
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Combine NC with Standard Applications in My Applications |
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Account Information | Legal Name Previous Name (Optional) Preferred Name (Optional) Date of Birth (Date picker) SSN (Optional) Email Address / Username Password Recover Account Method (PIN, Security Questions, Email Link, SMS Text Message Code) Address(es) TelePhone(s) |
Enrollment Page | College(s) Applying To Term Applying For Education Goal(s) Program Applying For Consent to Release Information |
Education | Enrollment Status Highest Education Level Last High School Attended Parent/Guardian Education Level 1 & 2 |
Demographic Information | Gender AB620 (Sexual Orientation & Transgender) Primary Language Race & Ethnicity Marital Status Military Status Citizenship Status Dependency Status (Parent/Guardian Information) Foster Youth Status |
Contact Information | Parent/Guardian Address (Permanent & Current Mailing) Parent/Guardian TelePhone(s) Homeless Youth Status |
Introduction Page
Description | Change Proposal |
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Introduction Page |
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Account Information Page
Update the Account / Mailing Information page so that it only displays IF the student has not applied in 4-5 years since last submitted application.
Description | Change Proposal |
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Review OpenCCC Account Information |
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The data that can be edited in the Review OpenCCC Account Information includes personal information. A link to the Terms and Privacy Policy should be included. Required fields are indicated with an asterisk.
{Checkbox} I have no permanent address because I am currently homeless | |
Current Mailing Information
{Checkbox} My mailing address is the same as the Permanent Address in my OpenCCC Account above {Checkbox} My current mailing address is outside the United States {Checkbox} I have no current mailing address because I am currently homeless |
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Consent Page
The Consent Question is required by the Legal Office of the CCC Chancellor’s Office. The text, prompt, data value, access, and handling are defined by Legal Counsel and any changes require approval by Legal Counsel. This data is expected to be propagated throughout student information systems over time and circulate to the Chancellor’s Office through MIS reporting. Accommodating this data item is likely to be mandated in the future.
Consent is not required for the applicant to submit the application; however, the student is required to provide a response to the question. A copy of the Privacy Policy is provided by way of a hyperlink for the student’s reference.
The Help text, accessible by clicking on the hyperlink, states:
CCCApply asks you to give your consent to release of personal information about you. If you give consent to release of your information, you will be authorizing the Chancellor's Office, California Community Colleges, and the community colleges you are attending to release necessary personal information contained in your education records, including your Social Security number, for the following purposes:
- To federal or state agencies to evaluate jointly administered programs or to comply with reporting requirements;
- To data matching services to measure student success in transferring to four-year colleges or universities;
- To colleges, universities, or government agencies to promote outreach to students and to enhance transfer;
- To the California Student Aid Commission to facilitate the award of financial aid; and
- To organizations or agencies assisting the Chancellor's Office or the community colleges you attend with research and analysis.
Request for Consent to Release Information
The information that appears on screen (question):
“The community colleges you attend and the Chancellor's Office of the California Community Colleges request your help. We ask that you agree to allow us to release necessary personal information about you to various agencies and organizations so we can do research, plan programs and offer special services to you (such as transfer opportunity information or state financial aid). If you do agree to give your consent, your information will not be sold, used for commercial purposes, released to the public, or given to other government agencies for purposes of determining benefits (other than financial aid), except where specifically required by law. In addition, if you do consent to release of your information, those organizations and agencies to which your information is given are prohibited by law from using it for any unauthorized purpose or releasing it to anyone else. If you do not give your consent, personal information about you will not be shared with other organizations or agencies except where allowed by law. You should also know that answering "no" to this question will not prevent release of certain "directory information" about you. To learn more about directory information or how to block its release, see the Privacy Policy.
I authorize the Chancellor's Office, California Community Colleges, and the community colleges I am attending to release necessary personal information contained in my education records, including my Social Security number, for the purposes described in the Full Statement of Consent.
[radio button] Yes, I consent [radio button] No, I do not consent
Submission Page
e-Signature Confirmation
The student must complete the Submission page in order to declare that the information they provide in CCCApply are true and correct under penalty of perjury. The exact declarations are shown below:
[checkbox] By checking here, I, <applicant full name>, declare that:
- All of the information in this application pertains to me.
- Under penalty of perjury, the statements and information submitted in this online admission application are true and correct.
- I understand that falsification, withholding pertinent data, or failure to report changes in residency may result in District action.
- I understand that all materials and information submitted by me for purposes of admission become the property of <college name>.
The student’s responses to these checkboxes serve as the applicant’s electronic signature.
Additional Text:
You are about to submit your application to <college name>.
NO CHANGES can be made to your application once it is submitted. California state law* allows you to submit your application and residency information online with an electronic signature verification. Your completion of this page will provide the necessary verification for electronic submission. The security and privacy of the information in your submitted application are protected as described in the CCCApply Privacy Policy.
* Section 54300 of subchapter 4.5 of chapter 5 of division 6 of title 5 of the California Code of Regulations.