| Request No. | 2018-16 |
|---|---|
| Date of Request | April 3, 2018 |
| Requester | Michelle Pena Betty Glyer-Culver |
| Application(s) | Standard |
| Section / Page | Downloads |
| Steering Hearing Date | May 2, 2018 |
| Proposed Change to Download File | Yes |
| Proposed Change to Residency Logic | TBD |
Problem / Issue
Fields that MIS expect to download:
MIS Amended to include new reporting elements (SB amended)
- Sexual Orientation (Want added to downloads, (encrypted) but keep it out of the Report Center) (Adjust the onscreen language)
- Transgender (Want added to the downloads, (encrypted) but keep it out of the Report Center) (Adjust the onscreen language)
- CCCID - You're already getting this now.
- SSID (maybe needed for the on-boarding process) Need support from the CO (Ask Tim to take the lead on this).
- Apprenticeship status (different levels of apprenticeship and adult ed (maybe part of the AEBG stuff) SB23 - look at this via DED
- memo180302.docx
- SB35.pdf
Other fields that follow Adult Ed (data elements) - intrusive list of questions that will add a great deal of questions to the application
Not yet updated on the CO MIS website (should be updated by August 2018)
Consult with Todd Hoig - new elements are required for AEBG, Perkins, and other areas. So far, CCCApply (via the Tech Center) hasn't received any direction on these changes.
There is a lot of push back from colleges if these are required to be added to CCCApply.
Proposed Solution
Comments from Michael Q:
"StrongWorkforce did meet with Tim and provided a heads up that these may be coming. I informed the group that the committee were not necessarily going to put new questions on the application. I was not aware that there were new MIS elements added and the expectation was that the data came from CCCApply. Who said that it needed to come from CCCApply?
Yes"
Questions to the Apply development team (via Tim/Patty)
- How quickly could we get the AB620 fields into the downloads?
- How quickly could we get the AB620 fields into the Report Center?
- If we added these fields into the RC, would colleges be able to run a report going back to November 2017?
Need a way for researchers and admissions to get that data from Report Center (user accounts).
Need it for the Summer 2018 (so each college needs this data based on their Summer term dates).
NEED to prepare change requirements
Onscreen language that needs to be reviewed:
- This information is only used for summary demographic reporting.
- Your responses are kept private and secure.
- Providing this information is optional.
- It is not available to admissions personnel and will not be used for a discriminatory purpose.