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Request No.2019-13
Date of Request3.15.19
RequesterOmid Pourjanzani, Vice Chancellor, CCCCO
Application(s)Standard
Section / Page

Needs & Interests Page

Steering Hearing DateApproved
Proposed Change to Download FileBackwards compatibility only
Proposed Change to Residency LogicN/A

Problem / Issue

As part of the response to comply with AB 3101, the CCCApply Redesign Workgroup has determined that the Needs & Interests page should be removed from the Application workflow by default because - though the questions are valuable to the college and the system - the questions are not required to be asked at the time of application.  


Proposed Solution

Remove the Needs & Interests page from the Standard Application workflow for all colleges by default, but allow them to opt-in (continue to display the page) upon written request. Do not implement the ability for admin configuration for "Show/Hide" in the Administrator (in the short-term) until the form builder platform - which is on the roadmap for early FY2019-2020 - is designed and we better understand how admin configuration will work for that backend platform. 

Add a spike story to understand if we offer colleges two short-term options:

  1. Remove the full page of Needs questions from the Application by default for all colleges
  2. Remove the full page of Needs questions from the Application by default but allow colleges to request display (opt-in) of the full page upon request
  3. Remove the full page of Needs questions from the Application by default but allow colleges to request display (opt-in) of just the Programs & Services section upon request
  4. Remove the full page of Needs questions from the Application by default but allow colleges to request display (opt-in) of just the Athletic Interests question & the Programs & Services section upon request

  5. Remove the full page of Needs questions from the Application by default but implement the ability for colleges to control display of the full page using new "Show/Hide" admin functionality in the Administrator.*
  6. Remove the full page of Needs questions from the Application by default but implement the ability for colleges to control display of individual sections/questions using new "Show/Hide" admin functionality in the Administrator.*
  7. CCCApply Redesign Phase 2: Implement the new backend, form builder platform which will give colleges full admin control over Show/Hide all individual questions/fields throughout the application (admin functionality is unknown at this time).

*Out-of-Scope for FY2018-2019 (Q4). 

Several options were discussed for implementing this change, including waiting for the next phase of the Redesign project which calls for the implementation of a new, backend form builder platform, which is on the roadmap for FY2020. Unfortunately, waiting for the backend redesign is not an option and the Chancellor's Office is calling for an immediate response/solution.

Dependencies, Risks and/or Reporting Requirements?


Question

Yes

No

Which data field(s)?

What/How?

Would this change affect an existing question or data field on the Standard Application?
  •  
  •  

<comfortable_english>
<financial_aid>
<tanf-calworks-ssi>
<athletic_interest>
<Needs & Interests Table>


Would this change affect an existing question or data field on the International Application?
  •  


  •   
TBD Out-of-Scope for this change request.  TBD on FY2019-2020 roadmap.
Would this change affect an existing question or data field on the Promise Grant Application?
  •  
  •  


N/ANeeds page does not appear in the BOG
Would Account (OpenCCC) data be affected by this change?
  •  
  •  
N/ADoes not pertain to Account
Does the question or data field align to an MIS reporting requirement now?
  •  
  •  
TBD - checkingChecking

Does this change affect any other state or federal regulations or requirements?

  •  
  •  
TBD
Would this change affect existing residency logic?
  •  
  •  


Would any other data fields be affected by this change?
  •  
  •  


Would students users be affected by this change?
  •  
  •  


Would colleges be affected by this change? 
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  •  

85% of all colleges have Rules created in the CCCApply Administrator rules for Athletic Interests 
Would the Download Client be affected by this change?
  •  
  •  
TBDAll removed/hidden fields need to be backwards compatible with existing downloads. All fields on the Needs page are optional so Null values should already be in place.  Double check.
What other tech center web services will be affected by this change?
  •  
  •  

Glue needs to be made aware - fields will now carry Null value where applicable

MyPath needs to be made aware

Other dependencies?
  •  
  •  
IMPORTANT - COLLEGE RULES DEPENDENCY

Rules would be affected for all colleges. Any college that has Rules defined using any of the questions/fields on the Needs page would stop working.  Colleges need to be made aware early. 

MyPath would be affected for colleges - as the Programs & Services fields are integrating with Advisor Cards and other rules engine functionality.

Colleges using the Title IX survey and have an email Rule triggered by a Yes response to the Athletic Interests question need to be made aware early.

Other implementation considerations?

SEE ABOVE

Review Application page

Administrator Rules & Messages (fields may need to be removed from use)

Supporting Documentation

DescriptionFile TypeURLNotes
















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