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Need: Implement a path in CCCApply for "non-credit" students, exempt from residency determination

Existing law requires each student to be classified as a resident or nonresident at a California community college [for instruction provided to the student at the CCCs]. 

The recently passed Assembly Bill 3101 (AB3101) would exempt a student seeking to enroll exclusively in career development and college preparation courses, and other courses for which no credit is given, from community college residency classification requirements.

The application therefore needs to be updated to exempt non-credit students from the residency determination, and only collect data that is required by the federal gov, state law, or that is otherwise necessary at the time of application.


Change Requirements


  1. The CCCApply Standard Application should be used for all students: Credit and Non-Credit

  2. Revise the CCCApply Standard application to include two workflow paths, one that determines residency (Standard Credit) and one that is exempt from residency determination (Non-Credit)
    The two workflow paths would be:

    1. Standard Credit Path (includes residency determination) - For students seeking college credits for courses taken at a California community college. 
      For all intents and purposes, this is the current Standard application - including all existing logic, services, field and error validation, pre- and post-submission services and processes (no change to the residency algorithm submission calculation service). 
      To comply with AB3101, some questions/fields in OpenCCC and the Standard Application will be removed, revised, or hidden via skip logic, in order to ONLY collect data that is required by the federal government, state law, or that is otherwise required during the application process. These changes will be specified in a separate change request (2018-38: Questions to be revised or removed to comply with AB3101)  

    2. Non-Credit Path: (does not include residency determination) - For students seeking to enroll exclusively in career development and college preparation courses, and other courses for which NO credit is given, this "path" is a variation of the Standard Application - accessed from a separate, unique URL - that uses skip logic to hide pages and questions, and collects only the data required by the federal government, state law, or that is otherwise necessary to uniquely identify the student during the application process. 

      To comply with AB3101, this path will bypass/exempt the student from residency determination, including the residency submission calculation service,  and only display a set of questions that are required by the federal government, state law, or that are otherwise necessary to uniquely identify the student, during the application process.


  3. Identify the applicant as a "Standard, Credit" or a "Non-Credit" applicant by adding a new question to the Enrollment page
    In order to identify whether the applicant should be classified for residency or not, this new question should determine which workflow path should display after the Enrollment page,


  4. The standard "Credit" path should function exactly like the current Standard application; no significant changes have been identified for the existing, residency path 
    1. As specified in #3 above, the new Non-Credit Status question should be added to the Enrollment page for all students 
    2. If the applicant's response to the Non-Credit Status question indicates they seek enrollment in one or more courses for credit-hours taken, display the existing Standard Application workflow, including all questions required to determine California residency; and questions required by the federal government, state law, and other necessary requirements; 
    3. The Standard "Credit" workflow path will not change how it calculates the residency status implemented today;
    4. The Standard "Credit" workflow path will not change any post-submissions processes, web services, calculations (residency, AB540, financial aid) etc. 
    5. NOTE: Any proposed changes to the Standard "Credit" path will be detailed in a separate change request TBD

  5. The Non-Credit path should include the following questions required by state, local & federal mandates, as well as questions required to identify the student
    1. All questions in the OpenCCC Account would be required to identify the student at the college, for OpenCCC account creation (CCCID) and account recovery, for federal IRS requirement
    2. All questions on the Enrollment page (Term, Ed Goal, and Major) would be required - as well as the new qualifying Non-Credit Status question
    3. All questions on the Account Info/Mailing page would be required - including the "Dependency Status" (Minors) question
    4. All questions on the Education page would be required*
    5. All questions on the Demographic Information page would be required
    6. All questions on the Review, Consent & Submit page would be required

  6. The Non-Credit path should NOT include the following questions required exclusively to determine residency, or that are not required at the time of application

    1. The Citizenship & Military page could be removed completely - (all questions in the Citizenship section)
    2. The Residency page could be removed completely - (all questions in the Military Status section)

    3. The following questions could be removed from the Needs & Interests page:
      1. Main Language section: Are you comfortable reading and writing English?
      2. Financial Assistance section:
        1. Are you interested in receiving information about money for college?
        2. Are you receiving TANF/CalWORKs, SSI, or General Assistance?
      3. Athletic Interest set of fields:
        1. Are you interested in participating in a sport while attending college?
          1. Yes, I am interested in participating in one or more sports, including the possibility of participating of playing on an intra-collegiate team.
          2. Yes, I am interested in intramural or club sports, but not in playing on an intercollegiate team.
          3. No, I am not interested in participating in a sport (beyond taking a P.E. classes).



  7. Revise the Residency Status field to include the Non-Credit / Exempt status
    1. Add a new value to the Residency Status field <res_status> for "non-credit / exempt" status (= exempt from residency determination)


  8. Add a new Integrity Flag (81) for "Non-Credit / Residency Exempt" -
    1. Upon submission of application, IF "Non-Credit Status" = Yes (or indicates the student was exempted from residency determination) then set new flag 81 on Table G
    2. Flag 81 will indicate that the res_status field is set to "non-credit/exempt" value

  9. Implement all validation logic that ensures the applicant can toggle between the Credit vs. Non-Credit workflow paths before they submit the application
    1. If the student goes back to the Enrollment page and changes their response to the "Non-Credit Status" question - which indicates they should be classified for residency, ensure the correct path is displayed upon clicking Continue and confirming in the pop-up box.

  10. Implement logic to allow a non-credit status student to re-apply to the same term, same college using CCCApply, if they plan to transition from NC to Credit status
    NOTE: Currently - CCCApply does not allow an applicant to submit more than one application to the same Term at the same college. For this proposal to work, we'd need to allow this process (be able to submit another application).
    1. Implement logic in CCCApply to allow a non-credit student ONLY  to re-apply (submit another application) to the same college for the same Term in order to transition from "Non-Credit" status to "Credit" status (in order to change their intention to exclusively enroll in non-credit courses).
      1. Worded another way:  Restrict Credit status applicant from re-applying to the same term, same college
    2. Logic should be in place to prevent a duplicate status from being submitted (for example, if first application was for Non-Credit, they should only re-apply as a Credit status)
      1. Should we constrain this to only changing NC to Credit - 
      2. Don't allow a duplicate Credit application to be submitted 
    3. Implement ability to change the "Non-Credit Status" value in the <res_status> db
    4. The response to the qualifying question will set the student on the standard credit workflow path, displaying all 
    5. The re-application will require the student to answer required questions to determine residency, but will auto-populate all previously submitted responses during the non-credit path




Need Requirements

  1. Course Credit Status Question
  2. Confirmation Pop-Up
  3. Help Pop-Ups
  4. Additional Requirements Considerations

Feedback Suggestion:  Make this entire implementation OPT-IN.  Is that possible in this iteration?

Course Credit Status Question

Please provide feedback on the question language proposed (first draft) - which will display to all students on the Enrollment page, directly below the "Term Applying For" drop-down menu.

This question needs prompt text in addition to the question label

The critical element in this proposal is accurately identifying the student's enrollment intention (credit vs. no credit) at the time of application. 

This question needs to be worded carefully because the response - plus their affirmation in the Confirmation pop-up box - is what triggers the non-credit workflow path after the Enrollment page. 

This question needs to be clear and understandable by the student - so they can accurately self-identify their enrollment intention for the term.

This question needs to include one or more Help pop-up boxes providing clarification or instructions within the question or the response options (using hyperlinks to trigger pop-up boxes).


Question prompt text and response options:

What is your immediate goal for attending college this term?

  1. To enroll in college credit course(s)
  2. To enroll in college credit course(s) while also enrolled in high school or adult school
  3. To enroll in college credit course(s) for Pass / No Pass (no units)
  4. To enroll exclusively in free, non-credit course(s) to improve my skills, career development, and/or prepare myself for college level coursework



Question Prompt Text:  "What is your immediate goal for attending college this term?" (See full question text and response options above.)

Conditions:  Always appears on the Enrollment page; appears to all applicants. 

Error Validation:    Required response; else error message, "You must select a Course Credit Status response to continue."

Field Logic:    If user selects no. 4, then display the Course Credit Status Confirmation pop-up box and require a response. If user selects = 1, or =2, or =3, then do NOT display Confirmation pop-up box. 




Confirmation Pop-Up

The Confirmation pop-up message should only display if the student plans to enroll exclusively in non-credit courses.  If this response is selected from the Course Credit Status question, then display pop-up and require a response. If not, do not display and continue to the Standard Credit path workflow. 

NOTE: The message on the Confirmation pop-up needs to get a confirmation from the student to move forward on the non-credit path.


On-screen Text:  Are you sure you plan to enroll exclusively in courses for which NO credits or units are given?   If you confirm Yes, you will not be subject to California residency questions in this application. However, in order to earn credits for college courses you must respond to all residency questions. 


Condition:  Only display if the user selects response option = 4 on the Course Credit Status question. 

Error Validation:  Required if displayed. If user selects no. 4, then display the Course Credit Status Confirmation pop-up box and require a response. If user selects = 1, or =2, or =3, then do NOT display Confirmation pop-up box.

Field Logic:  If user selects No, cancel the pop-up box and return focus to the Course Credit Status field.   If user selects Yes, then trigger the "Non-Credit Path" of questions and logic. 

Question:  Should the confirmation pop-up appear to all applicants, or should it only appear if the user picks no. 4, the non-credit course option? 

Help Pop-Up Boxes

Please help with language for the Help pop-up boxes. These would appear if the student clicks on the hyperlinks embedded in the question text.

Two Help pop-up boxes are proposed:

College Credit Course(s): In general, credit courses are designed for students who are interested in earning college credits or units towards a degree or certificate.


Non-Credit Course(s): Non-credit courses are intended for students who want to gain general knowledge, learn a new skill, upgrade existing skills, or enrich their understanding about a wide range of topics. Upon completion of a non-credit course, students will not receive a letter grade, credits or units. Non-credit classes are NOT applicable toward a degree.


Pass / No Pass Course? Do we need one for this? 



Additional Requirements & Considerations

Workflow Considerations

The bullets below include additional requirements and considerations that need to be included in the overall implementation.  Can you think of any other ones?

ENSURE THAT....

  • Students can toggle between the two workflow paths depending on how they answer the new "Course Credit Status" question and dependent Confirmation pop-up box. 
    • Students may find out that they need to apply as a "Credit" student after starting the application as a Non-Credit student.
    • They would need to go back to the Enrollment page, change their response on the Course Credit Status question to one of the responses containing "college credit course(s)", then confirm through the Confirmation pop-up, and click "Continue" to view the Credit workflow path.
  • The Non-Credit path should still function and adhere to all existing CCCApply standard application pre- and post-submission functionality, logic, and processes; such as:
    • All applications should still start the same way as they do today - from the My Applications page (started or resumed) or auto-direct from Account Creation (new Account applicants)
    • All applications must be able to be Saved and Resumed at any time
    • Resumed from the My Applications page 
    • Must be able to toggle between the credit and non-credit paths (depending on the answer to Course Credit Status field on the Enrollment page) and the response to the Confirmation pop-up
    • Must still be auto-populated when a returning applicant starts a new application in CCCApply within 2 years of last application submitted
    • Adhere to all post-submission pages, processes, web services, and activities
    • Auto-populated from previously submitted application data

During the Application process, a student on the NC workflow path...

  • Must still see and respond to the Review App / "Consent to Release Information" / Submit page
  • Must still go through the Electronic Signature process (VERY important)
  • Must still Submit their application
  • Must still see the Confirmation page with all existing confirmation data (CCCID, confirmation number, etc.)
  • Must still see the Student Satisfaction Survey 
  • Must still see the Special Links & Opportunities page (TBD)
  • Must still be redirected into MyPath if college has adopted MyPath
  • Must still be routed through the Spam Filter web service and all other integrated post-submission web services (CCGI, CDE, student profile, etc.)
  • Must be included in the Download Client, Super Glue Jar files and all data must appear in the Report Center
  • Must still integrate with the CCCApply Administrator for the configuration of custom Terms, Majors, Major Categories, Spam Filter, Reset Downloads
  • Must still appear in the Submitted Applications and/or Resume Your Application tables in the My Applications page 

Implementation & Communication Requirements

The bullets below represent requirements that should be considered for communicating this change to colleges and the system overall.  Can you think of any other ones?

  • Communication with SIS vendors is CRITICAL - We must have a plan in place by end of November to get their buy-in.
  • Communication with colleges is CRITICAL - We must have a plan in place by end of November to get their buy-in.
  • Colleges MUST be informed about this impending change ASAP - We must have a plan in place by end of November to get their buy-in.
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