Regarding the Two Additional Data Fields/Questions Proposed

During a recent meeting with the CCCApply Redesign Workgroup - a working group led by Vice Chancellor Omid P. to address both AB705 and AB3101 - we discussed doing everything we can to accommodate getting changes in the September release in addition to a significant number of other priorities; however, unfortunately it was with the understanding that we would be removing questions or making some text changes to the existing set of MM questions.

Questions

Suggestions

I'm hoping we can have a meeting (sorry about the rush) to clarify these on the phone - but I'm going to list out the main questions and some observations in advance to perhaps help save time in the event we do or do not get to meet.

First, regarding the two proposed questions...

All students complete the application (provide responses) based on their status based on the Term they are applying for. In other words - if they are applying for a Fall term, for example, with a Term Start Date of September 1, they will be answering the questions based on their status at that time. So high school seniors completing the application in April (for example) will be answering questions from the perspective of what they will be doing and what they've completed on September 1.

So given that reality, I see two scenarios for the user you are hoping to address in the new questions (12th grader):

Scenario #1: User is a 12th Grader Now - applying for a future term - and will be a high school graduate on the start date of that term.

Here's what we will find out based on their responses:

Their Enrollment status will be: first time student in college after completing high school
Their HS Ed Level will be: graduated from a US school or completed an equivalency exam
High School Completion date: the required HS comp date indicates the user's graduation date, which will be between the time they are completing the application and the start of the Term
We won't know if they completed 11th grade because this question doesn't appear unless they are "enrolled in hs or lower grade" and college at the same time.

In this scenario- the two new questions don't help you because they will have already graduated and are no longer "enrolled in" in 12th grade at the time they are taking the math course.

Scenario #2: User is a 12th Grader now - and is applying for a term that begins before they graduate (i.e., they will still be a 12th grader at the start of the term (basically this is the enrollment status of: "enrolling in high school (or lower grade) and college at the same time)

Here's what they have to select, based on the Term they are applying for:

Their Enrollment status will be: "will be enrolling in high school (or lower grade) and college at the same time."
Their HS Ed Level will be: "Attending high school (or lower grade) and college at the same time." - This response defaults to this value based on the Enrollment status. If their incoming enrollment status puts them in HS or lower grade, then their HS Ed Level has to match.
Because of these two statuses (they are in high school or lower grade) - the High School Completion date question does not display - so we don't know when their "projected" completion date is at all.
We will know if they completed 11th grade based on their response to "Completed 11th grade". Yes or no.

In this scenario - the student will get the questions

Unfortunately the application does not provide a way to know if the user is in 12th grade specifically at the time of application. The options for the user are this:

1) They can tell us that they are still in high school or lower grade

Change Request Breakdown

based on 7.24.18 document

Revise "Condition 2" of the conditional display logic to remove the "High School Completion Date is < 10 years from the RDD (high school completion/graduation is less than 10 years prior to the day before the first day of the selected Term)" from the three-part logic:
1. TO: Display "High School Transcript Information" section and display “Grade Point Average” question, but DO NOT display “Have you completed the 11^th grade?” question IF:
  1. User has a "High School Education Level is one of the following:
    - Received high school diploma from US high school
    - Passed a high school equivalency test
    - Received a Certificate of California High School Proficiency
  2. AND User's High School country = United States
2. This means that the MM section will appear for EVERY applicant - regardless of age - that has graduated or equivalent from a US high school - IS THIS WHAT YOU WANT?
Add "GED" to College Enrollment Status (NOT APPROVED at this time)
NOTE: In 2016, the CCCApply steering committee proposed, debated, and approved removal of the words "GED" from the
Question #2: Highest English Course Taken
1. Update the question text for "Highest English Course" from: ..."you took" in high school...
  1. TO: ""What was the highest English course you completed in high school?"
2. Update the "error validation/client-message language" from "Required response if displayed on screen, else error message, "You must select the highest English course you took in high school or choose "None of the above / Don't Know" from the response options."
  1. TO: Required response if displayed on screen, else error message, "You must select the highest English course you completed in high school or choose "None of the above / Don't Know" from the response options."
Question #4: Highest Math Course Taken
1. Update the data field name from: highest_math_course_taken TO: <highest_math_completed> (NOT RECOMMENDED)
2. Update the question label for "Highest Math Course Taken" TO: Highest Math Course Completed
3. Update the question text from:
  1. TO: "What was the highest math course you completed in high school? You may have passed or not passed the course, but you remained enrolled until the end.
4. ADD a pop-up HELP text box providing help information for this question:
  Values/Response Options: Here add a pop-up Help" functionality, similar to any other places in the application. Using a hyperlink within the question text, applicant could click on the link to display a pop-up box of Help information. Mallory will supply the information for the pop up Help box.
5. Page error validation: Required response, else error message, "You must select the highest math course you completed in high school."
Question #5: Highest Math Course Taken Grade
1. Update the data field name from: highest_math_taken_grade TO: <highest_math_completed_grade> (NOT RECOMMENDED)
2. Update the page error validation: Required response, else error message, "You must select the grade you received for the highest math class completed in high school."
Add a new data field/question called, "12th Grade Math Course Enrolled" (PLEASE ADD A SECTION HERE FOR STUDENTS WHO ARE CURRENTLY ENROLLED IN THE 12^TH GRADE)
1. Only display new question IF - in addition to the other conditional logic that must be met for the student to answer the HSTI section" ALSO IF:
  1. hs_edu_level =3 "Received a high school diploma" AND high school completion date is prior to the start date of the term that they are applying for.
    
    NEW Question 8. 12^th Grade Math Course Enrolled
    Data Field: 12_grade_math_enrolled
    Condition: Only display and require a response if currently enrolled in 12^th grade.
    Question Text: Please indicate the math course you are currently taking in your senior year of high school.
    Data Values/Response Options
    1 ⎯ Pre-algebra or lower
    2 ⎯ Algebra 1
    3 ⎯ Integrated Math 1
    4 ⎯ Integrated Math 2
    5 ⎯ Geometry
    6 ⎯ Algebra 2
    
    7 - Integrated Math 3
    
    8⎯ Statistics
    9 ⎯ Integrated Math 4
    10 ⎯ Trigonometry
    11 ⎯ Pre-calculus
    12 ⎯ Calculus or higher
    0 - None of the Above / Don't Know
    Page Error Validation: Required response if Question #6 is displayed, else error message, "You must select the math course you are currently enrolled in high school."
    
    Question #9. 12 Grade Math Course Enrolled Grade
    Data Field: 12_grade_math_enrolled_grade
    Condition: Only display and require a response if question #8 is displayed and the value is NOT 0 - None of the above/Don't Know
    Question Text: What grade do you expect to receive based on your performance in the class so far?
    Data Values/Response Options:
    = A
    = A-
    = B+
    = B
    = B-
    = C+
    = C
    = C-
    = P
    = None of the Above / Don't Know
    Page Error Validation: Required response if Question #9 is displayed, else error message, "You must select the grade you received in your 12^th grade math course."
    (This language doesn't work - even if the question worked overall because it doesn't align with the question text.)

High School Transcript Information Section

General Requirements

The technical specifications below are for OPTIONAL adoption and implementation of the High School Transcript Information section which will appear on the Education page. Colleges must opt-in to participate. If a college chooses to implement, the display of questions and logic must be turned on manually by the CCCApply development team.

Heading: High School Transcript Information

Onscreen Text: "College staff use this information to provide guidance. Your responses will not affect your admission to college."

Conditions for High School Transcript Information Section

The "High School Transcript Information" section will appear between the Last High School Attended and the College Education Level sections IF either of the conditions below are met, otherwise it does not display.

Condition 1:

Display "High School Transcript Information" section and "Have you completed the 11th grade?" question IF:

High School Education Level = "Will be enrolled in high school (or lower grade) and college at the same time"

AND

High school Country = United States

Condition 2:

Display "High School Transcript Information" section and display “Grade Point Average” question, but DO NOT display “Have you completed the 11^th grade?” question IF:

High School Education Level is one of the following:

Received high school diploma from US high school
Passed a high school equivalency test
Received a Certificate of California High School Proficiency;

AND

High School Completion Date is < 10 years from the RDD (high school completion/graduation is less than 10 years prior to the day before the first day of the selected Term).

AND

High School Country = United States

THEN, display "High School Transcript Information" section with Grade Point Average question always.

ELSE, DO NOT DISPLAY NEW SECTION or any section questions.

Completed Eleventh Grade

Data Element:	completed_eleventh_grade
Description:	Applicant’s response to whether they have completed the 11^th grade in high school.
Format, Length:	Boolean
Values:	True False
Allows Null:	Yes
Default:	None
Usage:	Data collection for purposes of Common Assessment placement
Notes:	Appears in new section in Education table: High School Transcript Information; optional display in CCCApply. College must opt-in for section to display and to download data field.
Question Text:	“Have you completed the 11^th grade?”
Conditions:	ONLY display IF 1) High School Education Level = "Will be enrolled in high school (or lower grade) and college at the same time" AND 2) "hs_country = United States", ELSE do not display
Additional Text:	"College staff use this information to provide guidance. Your responses will not affect your admission to college."
Response Options:	Yes No
Pop-Up Help:
Field Error Check:
Page Error Check:	Required selection; else error message, "You must indicate if you have completed 11th grade or not."
Data Element:	education: completed_eleventh_grade

Grade Point Average

Data Element:	grade_point_average
Description:	Applicant’s response to high school grade point average (GPA).
Format, Length:	Var char, 5
Values:	Text input _. _ _
Allows Null:	Yes
Default:	None
Usage:	Data collection for purposes of Common Assessment placement
Notes:	Appears in new section in Education table: High School Transcript Information; optional display in CCCApply. College must opt-in for section to display and to download data field.
Question Text:	What was your unweighted high school GPA (grade point average)? Please enter a value between 0.00 and 4.00.
Conditions:	Always display "High School Transcript Information" section with Grade Point Average question IF either of the following conditions have been met: 1) Have you completed 11^th grade? = Yes 2) High School Education Level is one of the following: • Received high school diploma from US high school • Passed a high school equivalency test • Received a Certificate of California High School Proficiency; AND High School Completion Date is < 10 years from the RDD (High school completion date or equivalent is less than 10 years prior to the day before the start of the Term). AND High School Country <hs_country> is “United States” THEN, display with “High School Transcript Information" section; ELSE, DO NOT DISPLAY NEW SECTION or any section questions.
Additional Text:	If you are still in high school, enter your cumulative unweighted GPA as of the end of 11th grade. If unsure, please estimate.
Response Options:	User input
Pop-Up Help:	There are two (2) hyperlinks that trigger the same Help Pop-Up Box. Hyperlink: "unweighted high school GPA" in the onscreen question; Hyperlink: "cumulative unweighted GPA" in the Additional text. < Pop Up Help text:> High School Transcript: Grade Point Average You may want to refer to your high school transcript to answer this question. Cumulative GPA: This is the running total of your GPA that includes all of your high school coursework. Unweighted GPA: Typically, transcripts will show both a weighted and unweighted GPA. The unweighted GPA has a maximum value of 4.0 and does not assign extra points or “weight” to classes that are more difficult such as AP or Honors classes.
Field Error Check:	Must be a numeric value between 0.00 - 4.00, else error message, "You must enter a numerical GPA that is not 0.00 or higher than 4.00. If you are unsure, please estimate."
Page Error Check:	Required selection; Must not be 0.00 or higher than 4.00, else error message, “You must enter a numerical GPA that is not 0.00 or higher than 4.00. If you are unsure, please estimate.”
Data Element:	education: grade_point_average

Highest English Course Taken

Data Element:	highest_english_course
Description:	Applicant’s response to highest English course taken in high school.
Format, Length:	Integer
Values:	1 = 12th grade Advanced Placement (AP) English Composition or Literature 2 = 12th grade Honors English Composition or Literature 3 = 12th grade English Composition or Literature 4 = 11th grade Advanced Placement (AP) English Composition or Literature 5 = 11th grade Honors English Composition or Literature 6 = 11th grade English Composition or Literature 7 = 10th grade (or lower) English Composition or Literature X = None of the Above / Don’t Know
Allows Null:	Yes
Default:	None
Usage	Data collected to support common assessment placement
Notes:	Appears in new section in Education table: High School Transcript Information; optional display in CCCApply. College must opt-in for section to display and to download data field.
Question Text:	What was the highest English course you took in high school?
Conditions:	Always display, if Grade Point Average question and High School Transcript Information section are displayed
Additional Text:	If you are currently enrolled in high school, this would typically be in 11th grade or earlier.
Response Options:	1 = 12th grade Advanced Placement (AP) English Composition or Literature 2 = 12th grade Honors English Composition or Literature 3 = 12th grade English Composition or Literature 4 = 11th grade Advanced Placement (AP) English Composition or Literature 5 = 11th grade Honors English Composition or Literature 6 = 11th grade English Composition or Literature 7 = 10th grade (or lower) English Composition or Literature X = None of the Above / Don’t Know
Pop-Up Help:	None
Field Error Check:
Page Error Check:	Required response if displayed on screen, else error message, "You must select the highest English course you took in high school or choose "None of the above / Don't Know" from the response options."

Highest English Course Taken Grade

Data Element:	highest_english_grade
Description:	Applicant’s response to grade received in the highest English course taken in high school
Format, Length:
Values:	A A- B+ B B- C+ C C- D F P NP ON = Other non-passing grade X = None of the Above / Don’t Know
Allows Null:	Yes
Default:	None
Usage:	Used for assessment placement
Notes:	Appears in new section in Education table: High School Transcript Information; Optional display in CCCApply. College must opt-in for section to display and to download data field.
Question Text:	What grade did you receive?
Conditions:	Always display and require a response if the student selects any response OTHER THAN "None of the Above / Don't Know" in Highest English Course Taken, DO NOT Display If student selects "None of the Above / Don't Know" in Highest English Course Taken.
Additional Text:	None
Response Options:	A A- B+ B B- C+ C C- D F P NP Other Non-Passing Grade None of the above / Don't Know
Field Error Check:	None
Page Error Check:	Required response, IF "Highest English Course Taken" is NOT "None of the Above / Don't Know", else error message, "You must select the grade you received for the highest English course taken in high school."

Highest Math Course Taken

Data Element:	highest_math_course_taken
Description:	Applicant’s response to highest math course taken in high school.
Format, Length:	Integer
Values:	1 ⎯ Pre-algebra or lower 2 ⎯ Algebra 1 3 ⎯ Integrated Math 1 4 ⎯ Integrated Math 2 5⎯ Geometry 6 ⎯ Algebra 2 7 ⎯ Integrated Math 3 8⎯ Statistics 9 ⎯ Integrated Math 4 10 ⎯ Trigonometry 11 ⎯ Pre-calculus 12 ⎯ Calculus or higher X - None of the Above / Don't Know
Allows Null:	Yes
Default:	None
Usage:	Data collected to support common assessment placement
Notes:	Appears in new section in Education table: High School Transcript Information Optional display in CCCApply. College must opt-in for section to display and to download data field.
Question Text:	"What was the highest math course you took in high school?
Conditions:	Always display and require a response IF criteria is met for either condition listed in "High School Transcript Information" section above.
Additional Text:	If you are currently enrolled in high school, this would typically be in 11th grade or earlier.”
Response Options:	Pre-algebra or lower Algebra 1 Integrated Math 1 Integrated Math 2 Geometry Algebra 2 Integrated Math 3 Statistics Integrated Math 4 Trigonometry Pre-calculus Calculus or higher None of the Above / Don't Know
Field Error Check:	TBD
Page Error Check:	Required response, else error message, "You must select the highest math course you took in high school or choose “None of the Above / Don’t Know” from the response options."

Highest Math Course Taken Grade

Data Element:	highest_math_taken_grade
Description:	Applicant’s response to grade received for highest math course taken in high school.
Format, Length:	Varchar, 2
Values:	A A- B+ B B- C+ C C- D F P NP ON = Other Non-passing Grade X = None of the Above / Don’t Know
Allows Null:	Yes
Default:	None
Usage:	Data collected to support common assessment placement
Notes:	Appears in new section in Education table: High School Transcript Information Optional display in CCCApply. College must opt-in for section to display and to download data field.
Question Text:	What grade did you receive? [menu]
Conditions:	Display and require a response if <highest_math_course_taken> is NOT "None of the Above / Don't Know"
Additional Text:
Response Options:	A- B+ B B- C+ C C- D F P 7 NP 8 Other Non-Passing Grade 9 None of the above / Don't Know
Pop-Up Help:	None
Field Error Check:	None
Page Error Check:	Required response, else error message, "You must select the grade you received for the highest math class taken in high school."

Highest Math Course Passed

Data Element:	highest_math_course_passed
Description:	Applicant’s response to highest math course passed with a Pass or a C- grade or better in high school.
Format, Length:	Integer
Values:	1 ⎯ Pre-algebra or lower 2 ⎯ Algebra 1 3 ⎯ Integrated Math 1 4 ⎯ Integrated Math 2 5⎯ Geometry 6 ⎯ Algebra 2 7 ⎯ Integrated Math 3 8⎯ Statistics 9 ⎯ Integrated Math 4 10 ⎯ Trigonometry 11 ⎯ Pre-calculus 12 ⎯ Calculus or higher X - None of the Above / Don't Know
Allows Null:	Yes
Default:	None
Usage:	Data collected to support common assessment placement
Notes:	Appears in new section in Education table: High School Transcript Information Optional display in CCCApply. College must opt-in for section to display and to download data field.
Question Text:	"What was the highest math course you passed with a Pass, C-, or better grade, in high school?
Conditions:	DO NOT display if “Highest Math Course Taken” is "None of the Above / Don't Know";
Additional Text:
Response Options:	Pre-algebra or lower Algebra 1 Integrated Math 1 Integrated Math 2 Geometry Algebra 2 Integrated Math 3 Statistics Integrated Math 4 Trigonometry Pre-calculus Calculus or higher None of the Above / Don't Know
Field Error Check:	TBD
Page Error Check:	Required response if displayed, else error message, "You must select the highest math course you passed with a C- or better grade in high school?"

Highest Math Course Passed Grade

Data Element:	highest_math_passed_grade
Description:	Applicant’s response to grade received for highest math course passed in high school with a Pass or C- or greater.
Format, Length:	Varchar, 2
Values:	1 A 2 A- 3 B+ 4 B 5 B- 6 C+ 7 C 8 C- 9 P X = None of the Above / Don’t Know
Allows Null:	Yes
Default:	None
Usage:	Collected to support common assessment placement
Notes:	Appears in new section in Education table: High School Transcript Information Optional display in CCCApply. College must opt-in for section to display and to download data field.
Question Text:	What grade did you receive? [menu]
Conditions:	Display and require a response if “Highest Math Course Passed with a Pass or C- or greater” is NOT “None of the Above / Don’t Know”;
Additional Text:
Response Options:	A A- B+ B B- C+ C C- P None of the Above / Don’t Know
Pop-Up Help:	None
Field Error Check:	None
Page Error Check:	Required response if <highest_math_course_passed> is displayed, else error message, "You must select the grade you received for the highest math course you passed with a C- or better grade in high school."

2018-17S - HS Transcript Info - Supplemental Information for Requirements