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When a college is ready to go Live on the BOG Fee Waiver application, use these steps to prepare for deployment.

Step-by-step guide

  1. Create download job for production
  2. Create schedule to run download job
  3. In the Production Administrator, indicate your "BOG Year" in District table (tab) and hit "Update" to confirm.
  4. Add BOG Users with Add-User authority.
    1. Log into the Production Administrator. From the home page, select "BOG" from the Application drop-down menu. See the CCCApply User Guide for instructions on adding new Users.
      *Note: To add new users to the Report Center (for new BOG users only), select Report Center from the Application drop-down menu to add new users.
  5. Confirm that only one (1) user has "District-level" authorization (Use MIS code for District).
    *Pertains to the Administrator and the Report Center.  

  6. Add authorized BOG users with Use Only authority in production

    Authorized Users for Each Application
    In order to access the Administrator (for each application) and the Report Center, designated Staff members must have a User account set up for     each individual application, including the Report Center. All User accounts are set up in the Administrator (even users for the Report Center). To set up user accounts for each application, log in to the Administrator and select the "Application" from the drop down menu on the home page. Navigate to the Users tab and set up users as described in the OpenCCCApply User Guide. Repeat the process for each application that user will be authorized to access. 


     

  7. Enter rules and templates into production
  8. Notify college staff of Help Desk/Support email & phone number
  9. Add Instructions from XAP BOG intro page on college website
  10. Change all apply buttons/links on college website to point to new URL
  11. Update Go live date in College table for all colleges in the district
  12. Advise Help Desk of new BOG colleges
  13. Disable BOG Year in XAP to prevent new applications

     

 

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