Skip to end of metadata
Go to start of metadata
You are viewing an old version of this page. View the current version.
Compare with Current
View Page History
« Previous
Version 13
Next »
Click here to expand...
Date January 31, 2018 Time 10:00AM - 3:30PM Location In-Person (Online Zoom will be provided) Zoom URL https://cccconfer.zoom.us/j/593404438 Meeting ID 593 404 438 TOLL Phone Or Telephone: Dial: +1 408 638 0968 (US Toll) or +1 646 876 9923 (US Toll) |
| NOTE: Please note that the numbers above are not toll-free. If possible, please try to call in using your computer speakers and microphone (VoiP). |
Agenda
| TIME | DESCRIPTION | SPEAKER |
| 10:00 AM | Roll Call | Murguia / Pena |
| Review minutes from last Steering meeting: November 8, 2017 | Murguia / Leahy |
| 2018 Meeting Calendar |
|
| 2018 CCCApply Workshop Planning Proposed Sessions: 2018 Workshop | Pena / Donohue |
| Chancellor's Office Update | Quaioit |
| 12:30 PM | Lunch Break - 30 Mins |
|
| 1:00 PM | 2018-2019 Roadmap & Deliverables - CC Promise Grant (formerly known as the BOG Fee Waiver Application)
- CCC Administrator (CCCApply)
- CCC Report Center (CCCApply) Update
- MyPath Integration (Guided Pathways)
| Donohue |
| Unresolved Systemwide Issues - Noncredit Application (again! Again, again!)
- Adult Education Block Grant (AEBG) - Asking for changes to CCCApply for Adult Ed
- Data Security Breach Protection
- Fraudulent Applications & SPAM Filter Project Update
| Calhoon / Donohue |
| 2:30 PM | Change Requests & Sub-Committees | Donohue |
| 3:30 PM | Close Meeting | Murgia |
| Ongoing Items in the Parking Lot: - Review of ByLaws & Constitution Progress
- Additional Steering Members
| Murguia / Leahy / Pena |
Roll Call
2018 Steering Committee Member Roster
Click here to expand...
2018 - 2019
CCCApply STEERING COMMITTEE MEMBERS |
|---|
✓ | Name | District | ✓ | Name | District | ✓ | Name | District |
| Anna Salazar | Los Angeles CCD - ELAC |
| Leigh Ann Unger | Rio Hondo District |
| Robin Armour | Contra Costa CCD |
| Angela Embry | El Camino CCD |
| Karen Sea | San Joaquin-Delta CCD |
| Rozen Bondoc | Chabot-Las Positas |
| Ben Guzman | South Orange CCD |
| Michael Ward | Rancho Santiago |
| Satish Warrier | Contra Costa CCD |
| Betty Glyer-Culver | Los Rios CCD |
| Michelle Pena | Kern CCD |
| Quyen Lu | San Francisco CCD |
|
|
|
| Mitchell Leahy | Santa Rosa CCD |
| Stephanie Murguia | Cerritos CCD |
| Chris Truong | Rancho Santiago CCD |
| Maury Pearl -Researcher | Los Angeles CCD |
| Tina Mani | San Joaquin Delta CCD |
| Clark Ray | Santa Rosa CCD |
| Olivia Alvarado -IT | Los Angeles CCD |
| Tuyen Nguyen | Rancho Santiago CCD |
| Craig Hayward | Kern CCD |
| Pam Mery | San Francisco CCD |
| Vince Orton | Cerritos CCD |
| Christian Alvarado | South Orange CCD -Saddleback |
| Paulette Lino | Chabot-Las Positas CCD |
| Will Minnich | San Mateo CCD |
| Hieu Hoang | El Camino CCD |
| Richette Bell | El Camino CCD |
|
|
|
| Jason Ralphs | Los Rios District - ARC
|
| MaryLou Leyba | San Francisco CCD |
|
|
|
| CHANCELLORS OFFICE & CCC TECHNOLOGY CENTER |
| Gary Bird | CCCCO |
| Mike Quiaoit | CCCCO |
| Keith Franco | CCCTC |
| Tim Calhoon | CCCTC |
| Patty Donohue | CCCTC |
| David Shippen | CCCTC |
2018 Meeting Schedule
Click here to expand...
| Day | Date | Description | Type | Times | Location |
|---|
| Tues | January 30 | 2018 Appreciation Dinner | In-Person - Dinner Celebration | 7:00 pm - 10:00 pm | Mangia Mangia Restaurant, Albany, CA >> Directions |
| Wed | January 31 | CCCApply Steering Committee Meeting - January 2018 | In-Person - Regular Meeting | 10:00 am - 3:30 pm | Contra Costa College - Room TBD |
| Wed | March 28 | 2018 Annual Workshop | In-Person - Workshop | 9:00 am - 4:00 pm | Orange Coast College - Meeting Rooms & Cafeteria |
| Tues | May 2 | Post CACCRAO Conference - April 29, 2018 - May 2, 2018 | Conference - Short Meeting | 12:00 pm - 2:00 pm | Sacramento, CA |
| Tues | June | CCCApply Steering Committee Meeting | Online - Regular Meeting | 1:30 pm - 3:30 pm |
|
| Wed | July ?? | CCCApply Steering Committee Meeting | In-Person - Regular Meeting |
|
|
| Tues | September | CCCApply Steering Committee Meeting | Online - Regular Meeting |
|
|
| Tues | November | CCCApply Steering Committee Meeting | Online - Regular Meeting |
|
|
2018 Committee Appreciation Dinner
Join us on Tuesday night, January 30 at 7:00 pm for our annual CCCApply Steering Committee Appreciation Dinner. We usually hold this annual dinner celebration the evening between the CCCApply and eTranscript
Current Committee Status
The chart below details the status of the committee after the outgoing members leave fall 2017.
Click here to expand...
# | District | Size | Area | ADM | IT | RSCH | # Open Seats | Notes |
|---|
| 1 | Cerritos CCD | Single | Southern | 1 | 0 | 1 | 1 | Cerritos: Lacking 1 member; Need 1 Researcher |
| 2 | Chabot-Las Positas District | Multi | Bay Area | 1 | 1 | 1 | 0 | CLPCCD: Noell Adams left the committee. 3 seats are filled. No replacements needed |
| 3 | Contra Costa CCD | Multi | Bay Area | 1 | 1 | 0 | 1 | Contra Costa: Mojdeh left committee (IT), Robin Armour (Admissions is leaving in April)
Satish is staying (IT) Need replacement for Robin next spring, and 1 Researcher |
| 4 | El Camino CCD | Single | Southern | 1 | 1 | 0 | 1 | El Camino CCD: 4 current members; Bill Mulrooney is leaving (Adm) in November; 2 Admissions, 1 IT, need researcher |
| 5 | Kern CCD | Multi | Central | 1 | 0 | 1 | 1 | Kern CCD: Dave Barnett left committee (Admissions); Craig Hayward (Research) & Michelle Pena (Admissions) - Need IT |
| 6 | Los Angeles CCD | Multi | Southern | 1 | 1 | 1 | 0 | LACCD: All seats have been filled: Anna Salazar (AR); Maury Pearl (Research); Olivia Alvarado (IT) |
| 7 | Los Rios CCD | Multi | Northern | 1 | 1 | 1 | 0 | Los Rios CCD: Michael Day is leaving (IT), Jason Ralphs is IN for Admissions (Cindy Gonzales, IT 11.17.17) & NEED 1 IT |
| 8 | Rancho Santiago CCD | Multi | Southern | 1 | 1 | 1 | 0 | RSCCD: This district has 3 members, one from each area. |
| 9 | Rio Hondo CCD | Single | Southern | 1 | 0 | 0 | 2 | Rio Hondo CCD: Only has 1 member (Admissions); Need 1 IT and 1 Researcher |
| 10 | Riverside CCD | Multi | Southern | 0 | 0 | 0 | 3 | Riverside CCD: Needs 3 confirmed replacements to remain active. Stephanie is contacting them |
| 11 | San Francisco CCD | Single | Bay Area | 1 | 1 | 1 | 0 | San Francisco: Quyen Lu replaces Garret Wong; |
| 12 | San Joaquin-Delta CCD | Single | Central | 1 | 1 | 0 | 1 | Delta District: Only 2 members (Admissions& IT); Need 1 Researcher to keep District seat |
| 13 | San Mateo CCD | Multi | Bay Area | 1 | 0 | 0 | 2 | San Mateo: Henry Villareal left committee (Admissions). William Minnich was added representing A/R. Stephanie will contact to add 2 additional seats. |
| 14 | Santa Rosa CCD | Single | Northern | 1 | 1 | 0 | 1 | Santa Rosa: KC Greaney left last year; Need 1 Researcher |
| 15 | South Orange CCD | Multi | Southern | 1 | 1 | 0 | 1 | South Orange: Arleen Elseroad & Joyce Semanik left committee (Admissions)
Ben Guzman (AR) and Christian Alvarado has joined the committee. - Need 1 Researcher |
| TOTAL |
|
| 14 | 10 | 7 | 14 | Fourteen seats are open now |
| 16 | CCCCO |
|
| 1 | 1 | 0 | 1 | Michael Q., Gary Bird, & Need Vice Chancellor |
| 17 | CCCTC |
|
| 1 | 1 | 1 | 0 | Tim Calhoon; Patty Donohue; David Shippen; (alt. Keith Franco) |
Deeper Look: Data Security Issues
- Data Security Breach Protection
- Noncredit Application
- Adult Education Block Grant (AEBG) - Asking for changes to CCCApply for Adult Ed
- Folks want us to NOT include residency questions for non-credit
- Tim recommended that if they want that they need to lobby to change Title V
**Get permission to identify the folks who were on the Non-Credit call to change Title V (to invite to a Steering meeting - to hear their goals and to express to them that we want to work with them but show the all the implications of what needs to happen and what needs to be fixed. Emphasizing that we aren't saying NO, it's that we want to ensure that everyone has all the facts. We could dedicate a special meeting to this issue (they present, we present). How do they suggest we collect IPEDS data, AB620 data, residency data).
- Fraudulent Applications & /wiki/spaces/OPENAPPLY/pages/194412693 Update
- Works exactly like your eMail SPAM folder - manually confirming spam - they get marked as "Bad" and the algorithm learns each new pattern/trend
- Time to Completion = If an application is submitted in under 1minute, high probability it's a spam app
- Other trends (path of least resistance > no education (homeschool, non-grad, non-Cali resident, etc.)
- Feedback from the Steering colleges - SSN duplicates, same DOB, same names
Come in batches typically - Human-beings using keyboard macros - get passed the Captcha -
- AB620 (LGBT data) - Tech Center must transfer the data to the colleges. We (CCCTC) pass an anonymized file with fields for matching (First + Last = DOB + CCCID + Gender + Transgender + Sexual Orientation + CalPass Hash data (first, last, gender, DOB = encryption/hash put that into a field (key)
Mitch = recommendation is to change the data field name to something else unrecognizable.
Also Data Dictionary is too transparent. DON"T PUBLISH THIS ONLINE -MAKE THIS AVALABLE ONTHE
- CCCCO + CDE (CalPADS) CDE K12 data = to get HS transcript data for multiple measures
Roadmap & Deliverables
(Also see Tech Projects - Ongoing table below)
Click here to expand...
Applications / Projects | Q3 Jan 1 - Mar 30 | Q4 Apr 1 - June 30 | Q1 July 1 - Sep 30 | Sub-Committee Projects
|
|---|
OpenCCC Account | Development - Requirements for converting pages to responsive design
- Sprint development on responsive design
- Requirements for integration to MyPath
| 2018 Annual Update - (TBD) Pilot Release Prod Release | Requirements: Per TCI Grant Work Plan 17/18 - work to get CCCID registered as an official MIS Data Element. | CCCApply UX Review |
CCCApply Applications - Apply Standard
- Apply International
- CC Promise Grant
| Development - Requirements for UI upgrade across all three applications
- Administrator integration
- DW API
- SPAM Filter - Back-end / API
- SPAM Filter - Research PILOT
- Promise Grant Auto-population
- Promise Grant MyPath integration
- Requirements for converting all three apps to responsive design
- Sprint development on UI upgrade
| 2018 Annual Update Development - Sprint development on approved CRs
- Finish remaining Administrator integration
- SPAM Filter UI complete
- Sprint development converting all three apps to responsive design
- International app enhancements
| Post-Release Activities - New UI + responsive design
- Integration of Promise Grant to MyPath
- Administrator integration
Development - Requirements for CCCApply 3.0
- MyPath Workflow Enhancements
| CCCApply UX Review Residency Review Promise Grant & IA UX Reviews Research & Data Security Review |
CCCApply Administrator | Development - Re-write all modules API to new CCC Administrator
| Release MVP (CCCApply Modules) Development:
Final migration to CCCAdmin
End of Life planning | (End of Life) | Administrator UX Review |
CCC Administrator | Admin Product Launches - CANVAS College Adapter (Glue) 2.5 - January
- Data Warehouse 1.0 = March
Ongoing Development - Sprint development continues for all CCCApply admin modules (UI screens, database conversion, API)
- CAP development continues for all shared/global features and functionality (User Management, authentication, navigation, page design templates, central interface)
- Requirements for central architecture re-design to support API framework and authentication for project integration
PMO - Accessibility Review (CCCApply UI screens) = January 21 (TBD)
- Security & ARC Review (All applications modules + CAP) = TBD, before end of February
TEST Release MVP to support ETL process, Accessibility Review - mid January 2018 Operations
Steering sub-committee convenes; Review demos
Documentation Drafts
Enabling Services Transition Plan
Communication Plan & Schedule
Support & Training Plan
Migration Planning
| Admin Product Launch: CCCApply Modules: - PILOT = May 7*
- PROD = June 7*
Migration Project - ALL Colleges data & users ETL and testing
Ongoing Development - Sprint development continues for all CCCApply admin modules (UI screens, database conversion, API)
- CAP development continues for all shared/global features and functionality (User Management, authentication, navigation, page design templates, central interface)
Operations
Migration process complete by April 1
Proxy integrations complete by April 1
Documentation Final Drafts published
Enabling Services Transition Plan Final
Release Phases of Communication Plan & Schedule
| Admin Product Launches
| Administrator UX Review |
CCC Report Center | On Deck: Jasper Upgrade (TBD) | Planned EOL - Move to new version of Jasper (TIBCO subscription) | End-of-Life (EOL) |
|
TIBCO Jasper (AWS) Report Center | Planned: CCC Report Center Upgrade | Planned Upgrade: CCC Report Center - TBD |
|
|
CCC SSO Proxy | SSO Proxy Upgrade Release 1.8.0 Enhancements & Bug Fixes Pilot Release: January 12
Prod Release: January 19 | Operations College/District proxy integrations continue NOTE: ALL CCCApply colleges MUST complete proxy integration for CCC Administrator release | Operations College/District proxy integrations continue |
|
Tech Projects - Ongoing
| Q3 | Q4 | Q1 2018/19 | Sub-Committee Projects |
|---|
Data Security | Deep Freeze CCCApply Archives CCCID registered in MIS Data Element Dictionary | Architectural Configurations |
| Research & Data Security Review |
SPAM Filter Utility | Research & Development - Continue project work with Seyvu (Infiniti) and Apply dev team on development (opt-in utility that will require commitment from PILOT colleges.
| Release Plan - SPAM Filter back-end API complete
- SPAM Filter user-interface screens in CCC Administrator complete
- Pilot colleges testing
- Documentation drafted
- Before & After research
|
| Admin UX Review CCCApply UX Review Research & Data Security Review |
MyPath Workflows & Integration | Continuous Improvement and Deployment of CCCApply > MyPath Workflows, data sharing, messaging, and user experience enhancements. - Integration of OpenCCC Account into MyPath
- Integration of CC Promise Grant into MyPath workflow
- Streamline workflows and re-directs
| Continuous Improvement and Deployment of CCCApply > MyPath Workflows, data sharing, messaging, and user experience enhancements. | Continuous Improvement and Deployment of CCCApply > MyPath Workflows, data sharing, messaging, and user experience enhancements. | CCCApply UX Review Residency Review Promise Grant & IA UX Reviews Research & Data Security Review Admin UX Review |
CCC Report Center | Requirements: Prepare for upgrade to Jasper 6.6.0 Plan, Test, Move, Test | Deployment management |
|
Research & Data Security Review Admin UX Review |
Accessibility Priorities | Pre-Review Activities - Work with CAO on internal review of OpenCCC & CCCApply UI upgrade development (early)
- Work with CAO on internal review of CCCApply admin modules in CCCAdmin (early)
- Update report to punt major revisions of CCCApply to next version (3.0)
| Pre-Release Reviews - Schedule and pass internal review of OpenCCC & CCCApply UI upgrade screens;
- Schedule and pass internal review of CCCApply admin modules in CCCAdmin (early)
- Requirements: CCCApply 3.0 accessibility updates (where are we at wrt new direction?)
|
| CCCApply UX Review Admin UX Review |
CCCApply Admin Enhancements in CCC Administrator (v2.0) | Requirements All CCCApply admin features in Epics/stories for v.1.1.0: - Supplemental Questions module
- Rules Engine module
- Messaging module
- Interface enhancements (Application landing pages - links, secure documentation)
- College & District module enhancements (custom messaging, expanded contacts)
- User Account enhancements
| Requirements All CCCApply admin features in Epics/stories for v.1.1.0: - Supplemental Questions module
- Rules Engine module
- Messaging module
- Interface enhancements (Application landing pages - links, secure documentation)
- College & District module enhancements (custom messaging, expanded contacts)
- User Account enhancements
| Possibly before fall - Wes will have bandwidth to start incorporating Glue/MMI/CE into Admin 2.0 | CCCApply UX Review Promise Grant & IA UX Reviews Admin UX Review |
Change Requests Pending
- 2018 NEW (Unheard) Change Requests
Sub-Committees
| Committee | Description | Objective | Chair / Members |
|---|
| 2018 Workshop | Committee to support the efforts to organize and coordinate the 2018 Annual CCCApply Workshop | Meet weekly through the Workshop with leadership team to stay on top of all workshop details. | Patty
Stephanie
Christian Alvarado -
Michelle
Mitch
Robin |
| CCCApply Research | Modifying the Terms of use to change language (get approved) by CCCCO Legal? CDE?
Ask Gerald Sequiera (also a lawyer) could he support this effort | Setup | Gerald Sequeria - Ask if he can participate Olivia Alvarado - LACCD Mitch Leahy - Santa Rosa Will Minnich - San Mateo CCD |
| International Application | Olivia Alvarado
|
|
|
| Enhancing Existing Application | Moving the Personal Information |
| MaryLou
Mitch
Michelle Betty
Anna
Jason
Paulette
Will - Skyline
Angela |
| Administrator Pilot | New |
| Mitch
Will Robin MaryLou Michelle Tuyen Chris T LeeAnn Christian Ben Guzman |
Steering District Roster: Approval Poll Table
Click here to expand...
# | District |
| Vote |
|---|
| 1 | Cerritos CCD | Southern |
|
| 2 | Chabot-Las Positas District | Southern |
|
| 3 | Contra Costa CCD | Bay Area |
|
| 4 | El Camino CCD | Southern |
|
| 5 | Kern CCD | Central |
|
| 6 | Los Angeles CCD | Southern |
|
| 7 | Los Rios CCD | Northern |
|
| 8 | Rancho Santiago CCD | Southern |
|
| 9 | Rio Hondo CCD | Southern |
|
| 10 | Riverside CCD | Southern |
|
| 11 | San Francisco CCD | Bay Area |
|
| 12 | San Joaquin-Delta CCD | Central |
|
| 13 | San Mateo CCD | Bay Area |
|
| 14 | Santa Rosa CCD | Northern |
|
| 15 | South Orange CCD | Southern |
|
| 16 | CCCTC |
|
| 17 | CCCCO |
|
2017 Steering Committee
3 = Bay Area Region
2 = Northern Region
2 = Central Region
8 = Southern Region