Meeting Information
Agenda
Minutes from the November 8, 2017 meeting are highlighted throughout this document. Discussions from each agenda item are linked in the schedule below.
TIME | DESCRIPTION | SPEAKER |
1:30PM | Murguia / Pena | |
1:35PM | Quick Review of Committee Member Status | Murgia |
1:40PM | Review minutes from August 30, 2017 August 30 2017 minutes were Approved by Robin Armour, and seconded by Stephanie Murguia. | Murguia / Leahy |
1:45PM | 2018 CCCApply Workshop Planning Proposed Sessions: 2018 Workshop | Pena / Donohue |
2:25PM 15 mins needed | CCCCO Issues
NOTE: MIchael Q was unable to attend the meeting. All "CCCCO Issues" were rescheduled to next meeting. | Quaioit |
Roadmap & Upcoming Development
See OpenCCCApply Release 6.1.0 Notes Summary - 10.27.17 for contents of the October 27 release. | Donohue | |
2:40PM 15 - 20 mins needed |
| Calhoon / Donohue |
3:05PM | New Change Requests | Donohue |
2018 Sub-Committees | ||
3:25PM | Close Meeting | Murgia |
Ongoing Items in the Parking Lot:
What's the Parking Lot? The parking lot is a bucket for Items that are either added to the agenda after the start of a meeting, or agenda items that didn't get discussed due to time constraints or other reason(s). Parking lot items will be added to future meeting agendas. | Murguia / Leahy / Pena |
Roll Call
Current committee roster - fall 2017.
Current Committee Status
The chart below details the status of the steering committee after the outgoing members leave in the fall 2017.
Systemwide Data & Security Issues
- Data Security Breach Protection
- Noncredit Application
- Adult Education Block Grant (AEBG) - Asking for changes to CCCApply for Adult Ed
- Folks want us to NOT include residency questions for non-credit
- Tim recommended that if they want that they need to lobby to change Title V
- ACTION ITEM: Defer to sub-committee
**Get permission to identify the folks who were on the Non-Credit call to change Title V (to invite to a Steering meeting - to hear their goals and to express to them that we want to work with them but show the all the implications of what needs to happen and what needs to be fixed. Emphasizing that we aren't saying NO, it's that we want to ensure that everyone has all the facts. We could dedicate a special meeting to this issue (they present, we present). How do they suggest we collect IPEDS data, AB620 data, residency data).
- Adult Education Block Grant (AEBG) - Asking for changes to CCCApply for Adult Ed
- Fraudulent Applications & /wiki/spaces/OPENAPPLY/pages/194412693 Update
- Works exactly like your eMail SPAM folder - manually confirming spam - they get marked as "Bad" and the algorithm learns each new pattern/trend
- Time to Completion = If an application is submitted in under 1minute, high probability it's a spam app
- Other trends (path of least resistance > no education (homeschool, non-grad, non-Cali resident, etc.)
- Feedback from the Steering colleges - SSN duplicates, same DOB, same names
Come in batches typically - These are human-beings using keyboard macros - that's how these are getting past the Captcha -
- Feedback from the Steering colleges - SSN duplicates, same DOB, same names
- AB620 (LGBT data) - Tech Center must transfer the data to the colleges. We (CCCTC) pass an anonymized file with fields for matching (First + Last = DOB + CCCID + Gender + Transgender + Sexual Orientation + CalPass Hash data (first, last, gender, DOB = encryption/hash put that into a field (key)
Mitch = recommendation is to change the data field name to something else unrecognizable.
Also Data Dictionary is too transparent. DON"T PUBLISH THIS ONLINE -MAKE THIS AVALABLE ONTHE - CCCCO + CDE (CalPADS) CDE K12 data = to get HS transcript data for multiple measures
Change Requests Pending
- Changes to address the new California College Promise Grant
- Re-branding across online application: New Name = CC Promise Grant
- Keeping the DNS URL (www.bog.opencccapply.net)
- Keeping the Download Server URL and data fields (BOG eligibility fields, etc.)
- Re-branding across online application: New Name = CC Promise Grant
- High School Completion Date Estimation for Concurrent Enrollment = 2017-08: Revise Residency Logic for HS Freshmen
- This request was declined for the current CCCApply application; however, committee decided to defer closing it out completely and revisit while gathering requirements for next CCCApply V.3.0.
- Meanwhile, colleges can create a supplemental question to gather this data immediately in the current CCCApply.
2018 Sub-Committees
Patty presented on the need for new sub-committees to be formed and challenged all sitting committee members to volunteer for at least one committee in support of CCCApply and all the ongoing projects and issues requiring attention. The subcommittees below were discussed briefly and volunteers were documented (see below). Additional information about these and other ongoing committees can be found here: 2018 CCCApply Sub-Committees.
Committee | Description | OBJECTIVES | Chair / Members |
---|---|---|---|
2018 Workshop | Committee to support the efforts to organize and coordinate the 2018 Annual CCCApply Workshop | Meet weekly through the Workshop with leadership team to stay on top of all workshop details. | Patty Stephanie Christian Alvarado - Michelle Mitch Robin |
CCCApply Research & Data Security Advisory | Modifying the Terms of use to change language (get approved) by CCCCO Legal? CDE? Ask Gerald Sequiera (also a lawyer) could he support this effort | Areas to explore:
| Gerald Sequeria - Ask if he can participate Olivia Alvarado - LACCD Mitch Leahy - Santa Rosa Will Minnich - San Mateo CCD |
International Application UX Review | A sub-set of the CCCApply Steering Committee comprised of international admissions specialists - dedicated to the design, development, and details of the CCCApply International Application to ensure accuracy, user-efficiency, and compliance with state, local, and federal rules and regulations for international students. | Olivia Alvarado | |
CCCApply UX Review - Enhancing Existing Application |
Review change requests related to UI/UX Moving the Personal Information | MaryLou Betty | |
CCC CCC Administrator UX Advisory Committee |
| Mitch Robin MaryLou Michelle Tuyen Chris T LeeAnn Christian Ben Guzman |
2018 Meeting Schedule
January 31st - In-Person Meeting - Contra Costa CCD - This is a SPECIAL EVENT - Includes dinner Mangia Mangia either the night before )
(Patty will send out reminder - with hotels nearby - follow up Mojdeh)