CCCApply Steering Meeting - Agenda & Minutes - November 8, 2017

Agenda

Roll Call

Current committee roster - fall 2017.

Current Committee Status

The chart below details the status of the committee after the outgoing members leave fall 2017.

Systemwide Data & Security Issues

1. Data Security Breach Protection 
   
   
2. Noncredit Application
   • Adult Education Block Grant (AEBG) - Asking for changes to CCCApply for Adult Ed
     
   • Folks want us to NOT include residency questions for non-credit
   • Tim recommended that if they want that they need to lobby to change Title V
     **Get permission to identify the folks who were on the Non-Credit call to change Title V (to invite to a Steering meeting - to hear their goals and to express to them that we want to work with them but show the all the implications of what needs to happen and what needs to be fixed. Emphasizing that we aren't saying NO, it's that we want to ensure that everyone has all the facts.  We could dedicate a special meeting to this issue (they present, we present).  How do they suggest we collect IPEDS data, AB620 data, residency data).
     
     
3. Fraudulent Applications & /wiki/spaces/OPENAPPLY/pages/194412693 Update
   1. Works exactly like your eMail SPAM folder - manually confirming spam - they get marked as "Bad" and the algorithm learns each new pattern/trend
   2. Time to Completion = If an application is submitted in under 1minute, high probability it's a spam app
   3. Other trends (path of least resistance > no education (homeschool, non-grad, non-Cali resident, etc.)
      
      
      1. Feedback from the Steering colleges - SSN duplicates, same DOB, same names
         Come in batches typically
      2. Human-beings using keyboard macros - get passed the Captcha - 
         
         
4. AB620 (LGBT data) - Tech Center must transfer the data to the colleges.  We (CCCTC) pass an anonymized file with fields for matching (First + Last = DOB + CCCID + Gender + Transgender + Sexual Orientation + CalPass Hash data (first, last, gender, DOB = encryption/hash put that into a field (key)
   Mitch = recommendation is to change the data field name to something else unrecognizable.
   Also Data Dictionary is too transparent. DON"T PUBLISH THIS ONLINE -MAKE THIS AVALABLE ONTHE
   
   
5. CCCCO + CDE (CalPADS) CDE K12 data = to get HS transcript data for multiple measures 

Change Requests Pending

1. Changes to address California College Promise Grant 
   1. Re-branding across online application:  New Name = CC Promise Grant
      1. Keeping the DNS URL (www.bog.opencccapply.net)
      2. Keeping the Download Server URL and data fields (BOG eligibility fields, etc.)
         
         
2.  High School Completion Date Estimation for Concurrent Enrollment  (Supplemental Question!  could 

   
   

Sub-Committees

2018 Meeting Schedule

January 31st - In-Person Meeting - Contra Costa CCD - This is a SPECIAL EVENT - Includes dinner Mangia Mangia either the night before )

(Patty will send out reminder - with hotels nearby - follow up Mojdeh)

Steering District Roster: Approval Poll Table