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Note: This end-user resource pertains to the Pilot environment release and is subject to updates based on user feedback.

General Information

What changes are being made in CCCApply to comply with the new SB554 law related to adult special admit (dual enroll)?

When will these changes be implemented for students?

In which of the CCCApply applications will these changes be implemented?

Will students be affected by these changes?

About SB554

What is SB554?

What does the new law mean?

User Interface Changes

How is the CCCApply user interface (UI) changing?

Will all text and language changes be implemented in Spanish as well as English?

What do colleges need to do to prepare for these UI changes?

Data Delivery Changes

Will colleges need to update their data downloads or SuperGlue delivery?

NOTE: We recommend that colleges that are still using the CCCApply Download Client (DLC) to update their DLC jar file associated with this release (v.6.8.0)

Where can colleges find the specific data element changes being made with this implementation?

User Interface (UI) Changes

  • New response option added to the College Enrollment Status question drop-down menu

  • New response option added to the High School Education Level question drop-down menu

  • The format and layout of the Last High School Attended question was changed as follows:

    • The question format was changed from multiple radio buttons to a dropdown menu

    • The section heading was updated from “Last High School Attended” to “Last School Attended”

    • The question Help text was updated to remove

  • A new response option was added to the Last High School Attended question to include “I attended adult school”

  • The onscreen text School Finder function

Screenshots

Description

Change Summary


College Enrollment Status


Itemized Changes

  1. New response option added to the College Enrollment Status question on the Education page.

    1. English: “Enrolling in adult school and authorized to enroll in college at the same time”

    2. Spanish: “Inscribiendome en una escuela para adultos y estoy autorizado para inscribirme en el colegio al mismo tiempo”

  2. New data value added to the <enroll_status> field:

    1. "Z = Adult Special Admit" (should align to “Y” per SB11)

  3. Condition: Always display the new response option regardless of age.

  4. MIS Correlation: SB11

See the CCCApply Standard & Noncredit Data Dictionary v.2020.2 for updated data specifications.

High School Education Level

Itemized Changes

  1. New response option added to High School Education Level question on the Education page.

    1. English: “Will be enrolled in adult school and authorized to enroll in college at the same time”

    2. Spanish: “Estara matriculado en una escuela para adultos y autorizado para matricularse en la universidad al mismo tiempo”.

  2. New data value added to <hs_edu_level> field:

    1. "7 = Will be enrolled in adult school and authorized to enroll in college at the same time”

  3. Condition: Always display the new response option regardless of age.

  4. New validation check added to <hs_edu_level>:
    IF <enroll_status> = “Z = Enrolling in adult school and authorized to enroll in college at the same time”
    THEN set/constrain the <hs_edu_level> response to “7 = Will be enrolled in adult school and authorized to enroll in college at the same time.”

  5. Note: Per MIS, 7 = 21000 - Adult Education Special Admit

High School Completion Date

Update display conditions to:
IF <hs_edu_level> value is "7" do not display HS Comp Date (I.e. Do not display any HS completion questions or AB540 (Attended 3 years of high school in CA; graduated from CA hs)).

Last High School Attended

<hs_attendance>

  1. A new response option added to Last High School Attended question:

    1. English: “I attended an adult school”

    2. Spanish: “Asisti a la escuela de adultos”

  2. A new data value was added to <hs_attendance> field:

    1. 5 = I attended an adult school

  3. A change was made to an existing data value in <hs_attendance> field:

    1. English: d”4 = I did not attend high school or adult school and I was not homeschool”

School Finder Table

Legislation Details

  • Approved by Governor October 4, 2019: Advanced Scholastic and Vocational Training for Adult School students to attend college

  • Authorizes community college districts overseeing a noncredit Adult Education program to enroll students who are seeking their High School Equivalency as a special part-time student (concurrent enrollment) for up to 11 tuition free units per semester

  • College are credited or reimbursed the apportionment process

  • The intent is to support adult high school equivalency students with a smooth transition from secondary education to college by providing greater exposure to the collegiate atmosphere

  • Assigns a low enrollment priority to special part-time students

Upcoming Changes to CCCApply

  • Three questions on the Education page of the Standard and Noncredit applications are being updated to comply with SB554

  • A new response option is being added to the College Enrollment Status question, and the High School Education Level question, specifically for adult school students who are seeking their High School Equivalency (HSE) as a special part-time student (concurrent enrollment)

  • User interface changes are minimal but necessary to identify adult special admit students

  • Backend data changes are also minimal, with no new or deprecated data fields or changes to your downloads or Glue delivery

  • New data values anChanges align with MIS DED requirements for SB11 and SB15

Changes are being implemented in both the Standard & Noncredit Applications

No new or deprecated data fields are being added; however three existing fields will gain an additional data field value

Data field updates align to MIS DED requirements for SB11 and SB15

Existing school finder service already includes adult schools and continuation schools

Students who select the new adult school special part-time admit options will be presented with the high school transcript questions, including the Highest Grade Completed question

Saddleback College Launch January 2021

  • SB 554 Workgroup Comprised of Multidisciplinary Team

    • District IT

    • Admissions and Records

    • Adult Education

    • CTE

    • Counseling o Marketing

  • Updates to CCCApply

    • Are you pursuing a High School Equivalency Certificate?

    • Please enter your anticipated High School Equivalency completion date (up to 2 years)

    • Assign codes for education status (21) and enrollment status (Y)

    • Permit to register letter and email with link to HSE Special Admission Form

    • Limited to enrolling in approved courses

  • Internal Process

    • Student orientation

    • Assist students with CCCApply

    • Counselors sign the Special Add permit form and create prescriptive course menu

    • Admissions and Records inputs Special Add permit and courses

    • Free High School Equivalency textbook and device loan program

    • Student Support Specialist provides support and link students to campus support

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