This is a change management planning worksheetThis is a change management planning worksheet.
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If the user selects, “I have a parent or guardian”, then:
The three Parent/Guardian text input fields display, including P/G First Name, P/G Last Name, and Relationship.
All three fields will be required (when displayed)
The associated value for Dependency Status <dependency_status> in the back end would align with “Dependent”
The Ineligible for Admission flag would be set to False (=0)
If the user selects, “I was in foster care at any time after my 13th birthday, then…
The associated value for Dependency Status <dependency_status> in the back end would align with “Independent”
The “Ineligible for Admission” flag WOULD NOT be set (= ?1)
If the user selects, “I do not have a parent or guardian, or at least one of the following statements is true about me”, then…
The associated value for Dependency Status <dependency_status> in the back end would align with “Independent”
The “Ineligible for Admission” flag WOULD be set to True (=1)
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The question is required and the student must either provide parent information or check or check the “I do not have a parent or guardian….” checkbox. When data is entered into the parent information input fields, the “I do not have a parent or guardian….” checkbox. When data is entered into the parent information input fields, the “I do not have a parent or guardian…” checkbox will be disabled.
Revise the Language
In addition to flipping the layout, the language needs to be revised to clarify why the student’s parent information is being collected, not just for undocumented and nonresident minors, but all minors. Acknowledging that their parents' data will be protected and not shared, will reassure the student with clear, non-threatening language.
Change: “By California law, qualification for resident tuition guardian…” checkbox will be disabled.
Revise the Language
In addition to flipping the layout, the language needs to be revised to clarify why the student’s parent information is being collected, not just for undocumented and nonresident minors, but all minors. Acknowledging that their parents' data will be protected and not shared, will reassure the student with clear, non-threatening language.
Change: “By California law, qualification for resident tuition is based on the residency of your parent(s) or guardian(s) until you are 19 years of age, except in certain special circumstances. The following questions will be used to determine whether or not you need to provide parent or guardian information for the purposes of determining residency. Your response will not affect your admission to college.”
TO: “Determining your California residency for tuition purposes is based on the residency of your parent(s) or guardian(s) until you are 19 years of age, except in certain special circumstances. The following questions will be used to determine whether or not you need to provide parent or guardian information for the purposes of determining residency. Your response will not affect your admission to college.”
TO: “Determining your California residency for tuition purposes is based on the residency of your parent(s) or guardian(s) until you are 19 years of age, except in certain special circumstances. Nonresident students who meet eligibility requirements may apply for nonresident tuition exemption (AB540 / SB68). This information is protected by federal and state laws and will not be shared or used outside of the admission process.
Select the statement that applies to you.
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. Nonresident students who meet eligibility requirements may apply for nonresident tuition exemption (AB540 / SB68). This information is protected by federal and state laws and will not be shared or used outside of the admission process.
Select the statement that applies to you:
I have a parent or guardian.
I was in foster care at any time after my 13th birthday.
I don’t have a parent or guardian, or at least one of the following statements is true about me.
I am or have been married
I am legally emancipated
I do not have a living parent or guardian
As of <rdd>, I will be on active duty in the armed services
As of <rdd>, I will have been self-supporting for at least one year
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Data Specification Changes
Note |
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The data specification breakdown below shows the existing (current) data field specification in the left hand column, and change requirements to the data spec in the right hand column. |
Dependent of Parent/Guardian
(Dependency Status)Dependent Status = <dependent_status>
Current Data Requirements | NEW 6.8.0 REQUIREMENTS | |
Data Element: | dependent_status | dependent_status |
Description: | Whether applicant is a minor subject to care and control of guardian per residency law—and if not, whether applicant is a non-minor or an independent minor. | Whether applicant is a minor subject to care and control of guardian per residency law—and if not, whether applicant is a non-minor or an independent minor. |
Format, Length: | bpchar, 1 | bpchar, 1 |
Values: | 1 = Applicant is dependent. Selected “None of the statements above is true about me.” 2 = Applicant is under 19 and independent. Selected “At least one of these statements is true about me”. 3 = Applicant is 19 or older and therefore independent. The applicant will not have been presented with the parent/guardian questions. | 1 = Applicant is dependent. Selected “I have a parent or guardian.” 2 = Applicant is under 19 and independent. Selected either one of the following: “I was in foster care at any time after my 13th birthday” OR “I don’t have a parent or guardian or at least one of the statements is true about me.” 3 = Applicant is 19 or older and therefore independent. The applicant will not have been presented with the parent/guardian questions. |
Allows Null: | No | ? ASK JOSH |
Default: | 3 | 3 |
Usage: | If this field = 1, parent/guardian questions are asked and many residency-related questions are reworded to refer to parent/guardian rather than “you”. | If this field = 1, parent/guardian questions are asked and many residency-related questions are reworded to refer to parent/guardian rather than “you”. |
Notes: | General law identifies a ‘Minor’ as under age 18; however, the “Evidence of Intent” rules in the Student Attendance Accounting Manual (Chapter 2), based on Title 5 section 54024, specify ‘under 19 years’ as the differentiating criterion, superseding general law. | General law identifies a ‘Minor’ as under age 18; however, the “Evidence of Intent” rules in the Student Attendance Accounting Manual (Chapter 2), based on Title 5 section 54024, specify ‘under 19 years’ as the differentiating criterion, superseding general law. |
Question Text: | Select the statement that applies to you:
At least one of the following statements is true about me:
| Select the statement that applies to you: I have a parent or guardian. I was in foster care at any time after my 13th birthday. I don’t have a parent or guardian, or at least one of the following statements is true about me.
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Spanish Question Text | NEED Spanish translation for the question response options above | |
Conditions: | Appears only if the applicant will be under 19 at RDD. | Appears only if the applicant will be under 19 at RDD. |
Additional Text: By California law, qualification for resident tuition is based on the residency of your parent(s) or guardian(s) until you are 19 years of age, except in certain special circumstances. The following questions will be used to determine whether or not you need to provide parent or guardian information for the purposes of determining residency. Your response will not affect your admission to college. | Additional Text: Determining your California residency for tuition purposes is based on the residency of your parent(s) or guardian(s) until you are 19 years of age, except in certain special circumstances. Nonresidents who meet eligibility requirements may apply for nonresident tuition exemption (AB540 / SB68). | |
Response Options: | Must select one of the two radio buttons. | Must select one of the three radio button options. [radio button] I have a parent or guardian. [radio button] I was in foster care at any time after my 13th birthday. [radio button] I don’t have a parent or guardian, or at least one of the following statements is true about me.
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Help: | For the “At least one of the following statements is true about me” radio button: Click this button if you are independent for one of the reasons specified. For the “None of these statements above is true about me” radio button: Click this button unless you are independent for one of the reasons specified. If any of the hyperlinks in the Question Text is clicked, a pop-up is displayed with the following text: Parent: For the purposes of this college application, your parent is a natural or adoptive mother or father with whom you live and/or who provides your support, care, and control. If you have two parents, you can enter the name of either one.
Guardian: For the purposes of this college application, your guardian is a person other than a parent who has been legally appointed to provide your support, care, and control. If you have two guardians, you can enter the name of either one. Emancipated: Being emancipated means that you have been legally released from the care and control of parent(s) and/or guardian(s), and are now responsible for your own care and control. To be considered legally emancipated for the purposes of this college application, you must have received a declaration of emancipation from a California court, or have been legally emancipated in another U.S. state. Self-Supporting: You are considered to be self-supporting if you do not receive any financial support from a parent or legal guardian in the year leading up to the start of the term for which you are applying. Financial support you may receive from colleges, institutions, or individuals who are not your parent or legal guardian does not affect whether you are considered self-supporting.
Foster Care includes, but is not limited to, placement in out-of-home care under the supervision of the Juvenile Probation Department. As long as you were placed within the foster care system by order of a court, you were in foster care. Having a legal guardian does not necessarily mean that you have been in foster care. If you need assistance with determining whether you were in foster care, you can contact the California Foster Care Ombudsman's office at (877) 846-1602 or fosteryouthhelp@dss.ca.gov | This following help text appears in right slider-drawer when user clicks on (?) icon (following the end of the first paragraph of additional text.). Help By California law, qualification for resident tuition is based on the residency of your parent(s) or guardian(s) until you are 19 years of age, except in certain special circumstances. The Parent/Guardian Information question is used to determine whether or not you need to provide information about a parent or guardian for the purposes of determining residency. If you are under the age of 19 and have at least one parent or guardian, select the option, “I have a parent or guardian” and enter the information in the text input fields. If you do not have a parent or guardian, or if any of the bulleted statements are true about you, or if you have been in foster care at any time after your 13th birthday, select the appropriate option and continue to the next question. Your response will not affect your admission to college. This information is protected by federal and state laws and will not be shared or used outside of the admission process. |
Hyperlink Help | If any of the hyperlinks in the Question Text is clicked, the following additional help text will appear in the right drawer. Parent: For the purposes of this college application, your parent is a natural or adoptive mother or father with whom you live and/or who provides your support, care, and control. If you have two parents, you can enter the name of either one.
Guardian: For the purposes of this college application, your guardian is a person other than a parent who has been legally appointed to provide your support, care, and control. If you have two guardians, you can enter the name of either one. Emancipated: Being emancipated means that you have been legally released from the care and control of parent(s) and/or guardian(s), and are now responsible for your own care and control. To be considered legally emancipated for the purposes of this college application, you must have received a declaration of emancipation from a California court, or have been legally emancipated in another U.S. state. Self-Supporting: You are considered to be self-supporting if you do not receive any financial support from a parent or legal guardian in the year leading up to the start of the term for which you are applying. Financial support you may receive from colleges, institutions, or individuals who are not your parent or legal guardian does not affect whether you are considered self-supporting.
Foster Care includes, but is not limited to, placement in out-of-home care under the supervision of the Juvenile Probation Department. As long as you were placed within the foster care system by order of a court, you were in foster care. Having a legal guardian does not necessarily mean that you have been in foster care. If you need assistance with determining whether you were in foster care, you can contact the California Foster Care Ombudsman's office at (877) 846-1602 or fosteryouthhelp@dss.ca.gov | |
Field Error Check: | None | None |
Page Error Check: | Required selection; else error message, “You must select one of the options related to your parent or guardian status.” | Required selection; else error message, “You must select one of the options related to your parent or guardian status.” |
Notes: | This question determines whether someone who will be under 19 on RDD is subject to care and control of guardian for purposes of determining residency. For residency purposes (unlike in general law), a minor is defined as someone under 19 years of age. | This question determines whether someone who will be under 19 on RDD is subject to care and control of guardian for purposes of determining residency. For residency purposes (unlike in general law), a minor is defined as someone under 19 years of age. |
Data Element: | dependent_status | dependent_status |
Revision Log: |
| May September 2020 |
Parent/Guardian Name: First
Current Data Specifications | CHANGES REQUIRED (in red) | |
Data Element: | pg_firstname | |
Description: | Applicant’s response to conditional question for Parent/Guardian First Name | |
Format, Length: | varchar, 20 | |
Values: | Text string up to 20 characters | |
Allows Null: | Yes | |
Default: | None | |
Usage: |
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Notes: | personal_info table | |
Xap Field: | Guardian/Parent name - first | |
Question Text: | First Name [textbox] | |
Conditions: | Only displayed if previous response indicates the person is under 19 and not independent. | Only displayed if previous response <dependency<dependent_status> indicates the person is under 19 and “has a parent or guardian” (not independent). |
Additional Text: |
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Response Options: | Text string | |
Help: | Enter the first name of one parent or guardian. If you have two parents or guardians, you can choose either one. | |
Field Error Check: | None | |
Page Error Check: | None: optional response | |
Notes: |
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Data Element: | personal_info: pg_firstname | |
September 2020 |
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Who | Feedback | Notes |
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Debbie Raucher, Burton Foundation re: Foster Youth | Thank you Patty for giving me an opportunity to weigh in. I read this with the lens of the potential impact on foster youth and have the following thoughts.
| No longer applies to approved implmementation |
Mitch Leahy, Admissions & Records, Santa Rosa College | I am concerned with item #2 when you say “Could there instead be an initial question that offers two check boxes – one for I have a parent or guardian and one for I qualify as independent?”. Through the lens of non-foster youth 18 years olds, they feel that they do qualify as an independent which is incorrect for the purposes of residency determination. This results in barriers for the majority of our non-foster youth students who have to followup with more paperwork. | Does not apply to approved implementation |
Mia Keeley, CCCCO | I have the same concern as Mitchell. Do want to schedule a call? Will that be easier than discussing by email? | |
Debbie Raucher | In lieu of a call, I have another suggestion to offer. What if there was a sentence after “Enter the name of…” in bold that says something like “Do not enter a name below if any of the special circumstances described below apply to you.” |
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For Reference Purposes Only
Info |
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Everything below is for reference purposes only. |
Breakdown of Dependent Foster Care vs. Independent in Foster Care
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Foster Care Status | Dependency Status | Totals | % of Apps |
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0 = No Foster Care | 1 = Applicant is dependent. Selected “None of the statements above is true about me.” | 67 | |
2 = Applicant is under 19 and independent. | 12 | ||
(96% of all applicants were NOT in foster care, regardless of age) | 3 = Applicant is 19 or older & independent. | 1,839,789 | 96% |
1 = Currently in Foster Care | 1 = Applicant is dependent. | 1 | |
3 = Applicant is 19 or older, independent. | 11,787 | .006% | |
2 = I aged out/emancipated on or after my 16th bday. | 3 = Applicant is 19 or older. | 15,413 | |
5 = I exited before my 16th . | 1 = Applicant is dependent. | 2 | |
3 = Applicant is 19 or older independent. | 15,334 | ||
6 = I am not sure | 3 = Applicant is 19 or older independent. | 9,260 | |
BLANK | 1 | 1 | |
2 | 1 | ||
3 | 23,822 |