| Request No. | 2019-36 |
|---|---|
| Date of Request | 07-01-19 |
| Requester | CCCApply Steering/Advisory Committee |
| Application(s) | All CCCApply Applications |
| Section / Page | General Use / Legal Docs / Footer |
| Steering Hearing Date | August 13, 2019 |
| Proposed Change to Download File | N/A |
| Proposed Change to Residency Logic | N/A |
| Table of Contents |
|---|
Problem / Issue
In order to support colleges and students, colleges need access to student application data during and after they submit their application for admission, and Promise Grant applications.
As part of the effort to obtain student consent to share information about themselves once they commit their intent (click the link to a college Application URL) - directory information and additional data will help the college reach out and provide support to the student during the process.
This is one piece of the feature story: Allow Access to In-Progress CCCApply Data.
See also:
expand and enhance our current CCCApply data collection and sharing policies, it was determined that a comprehensive review (complete overhaul) is needed of all CCCApply legal information, privacy policies, consent to release information, mandated disclosures and terms of use policies - to ensure we are compliant with all state, federal and CCCCO laws and regulations.
Proposed Solution
Work with the Chancellor's Office on the legal requirements while updating the Terms of Use policy - This will allow us to add other requests to agree to Terms as needed in the future.
The CCCApply Terms of Use policy language should be updated and the revised document made available to students in Standard, Noncredit, Promise Grant, and International applications.
/wiki/spaces/OPENAPPLY/pages/174497256
Terms of Use _ The Common Application.pdf
/wiki/spaces/ADM/pages/217874894
Consent to Release Information Language in CCCApply/wiki/spaces/OPENAPPLY/pages/846463003
2019-35: Revise Consent to Release Information Language & Implementation in CCCApplyRequirements for New Consent to Release Information Policy
/wiki/spaces/OPENAPPLY/pages/909934899
2016-30: Colleges Want Access to In-Progress Applications
Legal Info/wiki/spaces/OPENAPPLY/pages/172866614
/wiki/spaces/OPENAPPLY/pages/847348225
2019-34: Allow Colleges Access want access to In-Progress Application Data - Tools and Integrationsapplication data to support student success
Requirements
| Privacy Policy | Consent to Release Info | SSN | Terms of Use | |
|---|---|---|---|---|
| Additions to current policy | ||||
| Edits to current policy | ||||
| Personally Identifiable Info (PII) |
| |||
| GDPR |
| |||
Supporting Documentation
| Description | File Type | URL | Notes |
|---|---|---|---|
Dependencies, Risks and/or Reporting Requirements?
Question | Yes | No | Which data field(s)? | What/How? |
|---|---|---|---|---|
| Would this change affect an existing question or data field on the Standard Application? | ||||
| Would Account (OpenCCC) data be affected by this change? | ||||
Does this change affect any other state or federal regulations or requirements? | ||||
| Would students users be affected by this change? | ||||
| Would colleges be affected by this change? | ||||
| What other tech center web services will be affected by this change? | i.e., Glue staging table? Multiple Measur | |||
| Other dependencies? | ||||
| Other implementation considerations? |