Release Schedule
Description | Date & Time |
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Release No. | 6.4.0 |
Pilot Release | 02.15.19 - 9:00AM PST |
Production Release | 03.15.19 - 6:00PM PST |
Release Type | Maintenance Window | Major Release |
Release Scope
Description | Scope |
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Applications | CCCApply Standard Application (Apply) |
Changes to Residency Logic | No |
Changes to Download Client | Yes - (Download Client Jar 6.4.0) |
Changes to Documentation | Yes - Data Dictionaries & User Guides |
Contents
Table of Contents | ||||||
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Release Scope
# | Change Requirement | Application | Notes |
---|---|---|---|
1 | CCCApply Redesign Changes - "Low-hanging Fruit - Part 3" | CCCApply Standard & International Applications | |
2 | CCCApply Non-Credit Application (Development Phase) | CCCApply Standard Application only | |
3 | Maintenance & Support - Bug Fixes & Technical Enhancements | CCCApply Standard & International Applications |
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Release Summary & Strategy
This release is the third deployment of the FY18/19 CCCApply Redesign effort, a joint effort under the guidance of the CCC Chancellor's Office, CCC Foundation and the CCC Technology Center to revise CCCApply application as the XYZ. Read more about the CCCApply Redesign Project, including the project objectives and project planned release schedule for the first phase of the project (short-term revisions to the existing application) and future long-term plans to rebuild the application (holistic redesign).
- Phase 1: Development of the CCCApply Non-Credit Application
- CCCApply Redesign: "low-hanging fruit" short-term redesign changes
- Bug fixes
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All Changes Are Backwards Compatible - No Actions Required: All the front-end changes (user interface) and back-end API and database changes ( XYZ ) being implemented in this release are designed to be backwards compatible with your existing Download Client and download files. |
Pilot Preview
Due to the short timeline for this release, the Pilot preview period - the period in which our two external-facing CCCApply environments are not aligned, providing colleges user preview and implementation support prior to an upcoming production release - will begin Monday, November 19 through December 7, 2018. The CCCApply Support Services team will be monitoring feedback on the CCCTechnology.info support site and additional online support documentation and training will be available.
Release Schedule & Timeline
- February 19 - 9:00AM - 1:00PM (Note the Pilot Site will be down during this release).
- March 15 - 6:00PM - 11:00PM - Production Maintenance Window
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Stay Informed! For all the news, release announcements, updates, and CCCApply System Alerts, follow us on "CCCApply System Alerts" on CCCTechnology.info. |
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Changes to the CCCApply Standard Application
The following changes and enhancements were approved and deployed in the 6.4.0 release code.
# | Change Specification | Additional Info | |
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CCCApply Redesign: Low-Hanging Fruit #2 | Approved changes intended to shorten & streamline the Standard App | ||
Revise layout of the Residency page | See Changes to User Interface section below. | ||
Remove/Hide Questions from Special Residency Section Depending on Out-of-State Activity Response Hide the following questions in the Special Residency section by default for all users
| See changes to field values in Changes to Downloads below. See Changes to User Interface section below. | ||
Revise the "Out-of-State Activities" section on the Residency page and add skip logic to Show Special Residency questions | |||
Revise/Hide Questions on the Residency page | See changes to field values in Changes to Downloads below. | ||
Revise/Hide Question on the Education page | |||
Non-Credit Application (Phase 1: Development) | |||
Implement a new workflow path in the Standard Application, with no residency questions and does not calculate a preliminary residency determination via the Submission Calculation Service. | For students enrolling exclusively in courses in which no credit is given. | ||
Implement new URL exclusively for the Non-Credit path in the Standard Application. Unique for each college, based on MIS code. Replace XXX with college MIS code. Example: https://pilot.opencccapply.net/welcome-cccapply?cccMisCode=XXX&nonCredit=True | |||
Revise the Confirmation numbers and App ID numbers for applications that are started and submitted using the Non-Credit URL | For the purpose of identifying and distinguishing non-credit applications from Standard applications, Non-credit confirmation numbers and App IDs will have the prefix "NC-" for all applications that are started and submitted through the Non-Credit URL. Example: "NC-4144323" | ||
Hide the Citizenship & Military page in the Non-Credit App/Path | See changes to User Interface below. | ||
Hide the Residency page in the Non-Credit App/Path | See changes to field values in Changes to Downloads below. | ||
Hide questions on the Needs & Interests page in the Non-Credit App/Path | See changes to User Interface below. | ||
| See changes to User Interface below. | ||
Add a new "Non-Credit Status" data field to Standard Application and set flag to "True" when the Non-Credit URL is used | See new data field in Changes to Downloads below. | ||
Add new "Integrity Flag 81" data field to the Integrity Flags table (Standard Application) and trigger if applicant applies using the Non-Credit URL | When Integrity Flag 81 is triggered, admissions office is flagged, "Applicant applied using the Non-Credit Application URL" | ||
Add new value to the "Residency Status" field to identify "non-credit / exempt" status | See changes to field values in Changes to Downloads below. | ||
Exclude Non-Credit App/Path from residency determination logic | If the new "non_credit" flag is set to "True" - the application is not put through the Submission Calculation Service and the residency status field is set to "N = non-credit / exempt" | ||
Add new value to "Residency Areas" status fields to identify "non-credit / exempt" status | See changes to field values in Changes to Downloads below. | ||
Add logic to allow student's who submitted a Non-Credit application using the Non-Credit URL to re-apply to the same term, same college using the Standard Application | Removed restriction for Non-Credit > Standard Application transition only. | ||
Implement auto-population for fields hidden in the Non-Credit Application if student re-applies using the Standard Application within 2 years. | Non-Credit students may want/need to re-apply to enroll in credit courses. They should re-apply using the Standard Application to get residency-determination status. | ||
Maintenance & Support Changes | |||
Add new 6.4.0 fields to Administrator rules module:
| New fields can now be used in custom college email rules & messages | ||
Add new 6.4.0 fields to CCC Report Center submitted applications domain and report templates
| New fields can now be included in custom college views, reports, charts, and cross-tab reports | ||
Add new fields to the Full Application Reports in the CCC Report Center
| Note: Full Application Report templates are not customizable by college users | ||
Bug Fixes | |||
Note |
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All Changes Are Backwards Compatible - No Actions Required: All the front-end changes (user interface) and back-end API and database changes ( XYZ ) being implemented in this release are designed to be backwards compatible with your existing Download Client and download files. |
Changes to the CCCApply Download Client
The following data fields have been added or changed in the CCCApply applications. Please see specific data and logic specifications in the updated version of the CCCApply Standard Application Data Dictionary. For all data specification documents, please see the CCCApply Data Dictionaries and User Guides space.
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Update Your Download XML Files: In order to download new or revised data fields, you must first add them to your corresponding CCCApply Format Definitions XML file(s) and update/replace the current jar file with the latest version = < transfer-client.jar v.6.4.0 > For more information, please see the CCCApply Download Client User Guide > User Guides |
New & Changed Data Fields
The table below provides an overview of the new or changed data fields in CCCApply Standard, International, and "Glue for Apply". Patty - none of these below will apply to the IA application so I crossed it out.
Description | Data Element | Type | Value / Response Options | Format / Length | Allows Null | Required | Notes |
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Non-Credit Status | <non_credit> | New Field | 1 = True/Yes 0 = False/No PATTY - The DB shows only TRUE or FALSE. Depending on how a college configures their format file for the DLC, it can be downloaded as a T or F, 1 or 0, or TRUE or FALSE. | Boolean, 1 | No Patty - this should be a Yes because applications prior to the release will have a null value. | No | Optional field set to "True" if applicant applies with the new Non-Credit Application URL; otherwise it is "False" |
Confirmation Number | <confirmation> | Changed Value | Value for <confirmation> = "NC-" if it's a Non-Credit Application. | String | No | System | |
Application ID | <app_id> | Changed Value |
PATTY - This is not accurate. There is no NC for app_id. There were no changes made to the app_id. | String | No | System | |
Integrity Flag 81 | <integrity_fg_81> | New Field | 1 = True/Yes
PATTY - The DB shows only TRUE or NULL. Depending on how a college configures their format file for the DLC, it can be downloaded as a T or 1 or TRUE. NOTE - this is consistent with how we have all the other integrity flags structured. NOTE: This is a boolean DB field so it can store T/F but to be consistent with the other integrity flags we are only storing a True value or no value. | Boolean, 1 | Yes | No | Flag triggered if applicant applies with the new Non-Credit Application URL; otherwise it is blank. |
Residency Status | <res_status> | New Value | 1 = resident 2 = possible resident 3 = non-resident N = non-credit / exempt | bpchar, 1 | No | Residency status field is calculated at submission of Standard Application only. For the new Non-Credit Application path (in the Standard Application) if applicant applies using the new Non-Credit URL, this field defaults to the new value = N. | |
Residency Area A | <res_area_a> | New Value | New default value = 9 | Boolean, 1 | No | Residency area status defaults to "9" when (non_credit =True) | |
Residency Area B | <res_area_b> | New Value | New default value = 9 | Boolean, 1 | No | Residency area status defaults to "9" when (non_credit =True) | |
Residency Area C | <res_area_c> | New Value | New default value = 9 | Boolean, 1 | No | Residency area status defaults to "9" when (non_credit =True) | |
Residency Area D | <res_area_d> | New Value | New default value = 9 | Boolean, 1 | No | Residency area status defaults to "9" when (non_credit =True) | |
Declared Residency Outside California for Taxes | <ca_outside_tax> | Default value = False - This corresponds to a user clicking the "No" radio button NULL - if they dont answer the question in the case of a NC application, the default value is null. | Default set to False if checkbox is empty | Boolean, 1 | Yes | No | Revised page validation; question is no longer "required" and default is set to " |
Declared Residency at a College Outside California | <ca_outside_college> | Default value = False - This corresponds to a user clicking the "No" radio button NULL - if they dont answer the question in the case of a NC application, the default value is null. | Default set to False if checkbox is empty | Boolean, 1 | Yes | No | Revised page validation; question is no longer "required" and default is set to " |
Registered to Vote Outside California | <ca_outside_voted> | Default value = False - This corresponds to a user clicking the "No" radio button NULL - if they dont answer the question in the case of a NC application, the default value is null. | Default set to False if checkbox is empty | Boolean, 1 | Yes | No | Revised page validation; question is no longer "required" and default is set to " |
Lawsuit Filed Outside California | <ca_outside_lawsuit> | Default value = False - This corresponds to a user clicking the "No" radio button NULL - if they dont answer the question in the case of a NC application, the default value is null. | Default set to False if checkbox is empty | Boolean, 1 | Yes | No | Revised page validation; question is no longer "required" and default is set to " |
Public School Employee | ca_public_employee | Boolean, 1 | |||||
State College Employee | ca_college_employee | Boolean, 1 | |||||
Seasonal Agricultural Worker | seasonal_ag_worker | Boolean, 1 | |||||
Citizenship Status | <citizenship> | ||||||
Military Status | <military_status> | ||||||
Comfortable with English | comfortable_english | Allow Null | |||||
Financial Assistance | financial_assistance | Allow Null | |||||
TANF-SSI-GA | tanf_ssi_ga | Allow Null | |||||
Athletic Interest: Intramural | athletic_intramural | Allow Null | |||||
Athletic Interest: Intercollegiate | athletic_intercollegiate | Allow Null | |||||
Athletic Interest: No | athletic_not_interested | Allow Null |
Changes to the User Interface
Page / Section | Description | Current UI State | New Revised UI State | Notes to Colleges |
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Residency page | Revise the layout of the Residency page Reorder the questions and sections on the Residency Page for all users
| Currently the layout of the Residency page places the Special Residency section in the middle between the California Residence and the Out-of-State Activities sections. This layout prohibits the ability to implement skip logic to streamline the experience for CA residents. | The new order of sections/questions on the Residency page is:
| This is a layout change and there are no changes required by the college
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Residency | Hide three questions in the Special Residency section by default for all users
Add logic to Show the three questions as a group if user selects one or more Out-of-State activities and the most recent year is within 2 years of the RDD. | Currently, all Special Residency questions display to all users in Yes/No radio button format and a response to each question is required. | The Special Residency section now only displays the Homeless Youth Status and Foster Youth Status questions to all users with all existing validation and logic in place. If user selects (checks) one or more of the "Out-of-State Activities" with the most recent year of activity is within 2 years of the RDD, then the three hidden special residency questions will display as a group and responses will be required. | Note: The Homeless Youth and the Foster Youth questions ALWAYS display and each requires a response by all users. College needs to be aware that this field will now allow a null Note: In 2018, only 1% of all applicants responded Yes to this question. |
Residency | Revise the "Out of State Activities" Section by combining four separate, required questions into one optional question with skip logic to shorten the Special Residency section Combine the four current "Out-of-State Activity" questions into ONE new question, and change the format of the response options from required, Yes/No radio buttons and set the default to "No". | Currently, the "Out-of-State Activities" section consists of four separate, required, Yes/No questions with conditional "Year" fields that appear if the user answers Yes to any of the specific questions. | The new "Out-of-State Activities" section now contains one question (onscreen text) with four optional checkbox response options (the original four OOS questions, revised). "As of <RDD minus 2 years>, have you engaged in any of the following activities? Check each activity that applies." [checkbox] I paid taxes outside of California [checkbox] I registered to vote outside of California [checkbox] I declared residency at a college or university outside of California [checkbox] I filed for a lawsuit or divorce outside of California All existing data fields would persist (no change to data output, downloads, etc.) | There is no change to the text, conditions, logic or data fields for the four, corresponding Out-of-State Activity Year fields section/questions. The four Out-of-State Activities questions/fields are now optional (responses are no longer required by default) and the data fields will now accept Null or blank. |
Education | Hide the College Education Level and Add logic to the College Enrollment Status question to only show college sections if the user is NOT a first-time in college after leaving high school | Currently, the College Education Level section and the Colleges/Universities Attended sections are required questions/sections that appear to all users on the Education page, even for students who have never attended college in the past. | The College Education Status and Colleges/Universities Attended sections/questions will not display on the Education page unless the user indicates they have attended one or more colleges in the past. If the user selects "first-time in college after leaving high school" option in the College Enrollment Status question, do not show college questions and default field value to Null. | |
Non-Credit Application | Add a Prefix to the Confirmation Number for Non-Credit Applications | The Confirmation number (as well as the App_ID) will include a prefix of "NC" if the application is started and submitted using the Non-Credit URL. | Example: NC-4140067 | |
Non-Credit Application | The Residency Page does not appear in the Non-Credit Application path | When a student applies to your college using your Non-Credit URL, the user interface and the user experience will be very similar to the Standard Application but the residency page is not included in the workflow. No residency page questions are required at the time of submission. | ||
Non-Credit Application | The Citizenship & Military Page does not appear in the Non-Credit Application path | The Citizenship & Military page of questions do not appear in the Non-Credit Application workflow | ||
Non-Credit Application | Question from the Needs & Interests Page do not appear in the Non-Credit Application path: Main Language: Financial Assistance: Athletic Interest: | Several Needs & Interests page questions do not appear in the Non-Credit Application workflow; however, the Programs & Services table DOES APPEAR in the Non-Credit Application workflow as a series of optional checkboxes. | ||
Non-Credit Application | Auto-population of Non-Credit Application responses in the Standard Application | |||
Non-Credit Application | Questions and pages that WILL APPEAR in the Non-Credit Application Path | |||
Non-Credit App |
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Changes to the International Application
The following changes were approved and implemented in the 6.3.0 release code.
Change Specification | Description | New Data Fields or Changes to Data Values | Change to Logic |
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Changes to "Glue for Apply" and SuperGlue College Adapter
NOTE: Talk to Glue team about whether the race fields from 6.3.0 are being added this time or if they're already added from the last Glue release in January?
Description | Data Field | Format / Length | Required | Notes |
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Non-Credit Status | <non_credit> | Boolean (True/False) | No | Optional field set to "True" if applicant applies with the new Non-Credit Application URL; otherwise it is "False" |
Integrity Flag 81 | <integrity_fg_81> | Boolean (Y/N) | No | Flag triggered if applicant applies with the new Non-Credit Application URL; otherwise it is blank. |
Race Ethnicity Full | <raceEthnicFull> | CSV delimited Maximum Expected Width: 805 characters (201 * 3 character long values + 200 commas + 2 surrounding quote marks for CSV delimiting in the output format) | No | NOT AVAILABLE in the Release 6.3.0. |
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The new Race & Ethnicity values included in this release will be passed directly to colleges using the Glue for Apply feature. However, the new full Race & Ethnicity field is not yet available through Glue for Apply at this time. An upcoming release of the SuperGlue College Adaptor will include this new data. |
User Acceptance Testing (Pilot)
User acceptance testing and implementation support for this release is focused on the user interface changes deployed as part of the CCCApply Redesign Project - Phase 1. Colleges are encouraged to preview the new implementation in the Pilot Environment on February 15. For all release announcements and system alerts, please follow "CCCApply System Alerts" on CCCTechnology.info.
- UAT GOALS & OBJECTIVES
- UAT SUCCESS CRITERIA
- UAT STEPS
Feedback & Resolution Process
- Gathering Feedback: Feedback should be categorized as bugs, issues or enhancements. Only Severity 1 issues (issues that prevent critical business functions from being accomplished) will be considered as production release blockers.
- Reporting Feedback: User feedback should be noted in the result section. The following criteria should be followed and documented:
- Any identified bugs with severity and priority
- Enhancement requests with priority identified
- Issues that prevent critical business functions
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Preview & Send Us Feedback: During the Pilot preview, your feedback is important to our commitment to continuous improvement. If you find a bug or experience any issues, please let us know by posting in the CCCApply Support category on CCCTechnology.info. |
Data Dictionaries & Release Documentation
The following links point to the most current versions of the CCCApply Data Dictionaries and User Guides.
Description | Version / FILE | Format | Release | Date Published |
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CCCApply Standard Application Data Dictionary | V.2019.1 | Release 6.4.0 | 02.15.19 | |
Download Client transfer-client-V.6.3.0 | V.6.4.0.0 | jar | Release 6.4.0 | 02.15.19 |
2019-2020 CC Promise Grant Data Dictionary | CCPG-V2019 | 2019-2020 | 11.20.18 | |
CCCApply International Application Data Dictionary | V.2019.1 | Release 6.4.0 | 02.15.19 |