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Request No.2018-24 
Date of Request

7.06.18

Revised 10-11-18 

RequesterPatty Donohue
CCCApply Redesign Workgroup
CCCApply Steering Committee 
Application(s)CCCApply (Phase 1) 
Section / Page

Branch at the Enrollment page 

Approval StatusTBD
Proposed Change to Download FileYes 
Proposed Change to Residency LogicYes 


Table of Contents

Need

Implement a path in CCCApply for "non-credit" students, exempt from residency determination

Existing law requires each student to be classified as a resident or nonresident at a California community college [for instruction provided to the student at the CCCs]. 

The recently passed Assembly Bill 3101 (AB3101) would exempt a student seeking to enroll exclusively in career development and college preparation courses, and other courses for which no credit is given, from community college residency classification requirements.

The application therefore needs to be updated to exempt non-credit students from the residency determination, and only collect data that is required by the federal gov, state law, or that is otherwise necessary at the time of application.


Proposed Solution


The goal of the CCCApply Redesign Workgroup is to implement a solution by March 1, 2019 - possibly a short-term solution until the next version of CCCApply is developed (tentative TBD 2020 release)  in order to support students applying for Fall 2019 classes. The Workgroup put together a sub-committee to review which questions were no longer required now that residency determination is no longer required for non-credit students. One such meeting was held on October 11, 2018, which reviewed the language in the assembly bill and the objectives of the Workgroup.  The change requirements that resulted from one or more meetings are outlined (detailed) in the Change Requirements section below.


Additional Information

Expand

With the passage of Assembly Bill 3101, CCCApply has been working with the Chancellor's Office to determine how to comply with the new legislation requirements pertaining to non-credit students and their exemption from residency determination when enrolling exclusively in free, not-for-credit courses in the CCC system. 

In June 2018, the Chancellor's Office - led by V.C. Omid Pourzanjani, started a workgroup of stakeholders across the system called the CCCApply Redesign Workgroup. One of the sub-committees of that main group was dedicated to this non-credit revision issues.  The change requirements below were identified by way of this sub-committee.  Several options have been explored, including:

  • Option 1: Revise the Standard Application to include a non-credit "path" which would exempt the non-credit student from the residency determination. Ask the student to self-identify and then branch out or add skip logic to hide questions that are not applicable to the student
  • Option 2: Continue to allow colleges to use paper and other outside application methods for non-credit
  • Option 3: Modify the current Standard Application for non-credit and use a separate URL to differentiate between the Credit and Non-Credit applications.

Another immediate problem/issue is the timeline/schedule that the Chancellor's Office is requesting for one or more solutions in the short-term.  The goal is to have CCCApply revised by March 1, 2019 in order to support students applying for Fall 2019 classes. The Workgroup has put together a sub-committee to review which questions were no longer required now that residency determination is no longer required for non-credit students. One such meeting was held on October 11, 2018, which reviewed the language in the assembly bill and the objectives of the Workgroup.  The change requirements that resulted from one or more meetings are outlined (detailed) in the Change Requirements section below.


Change Requirements

(
Note

The following change

requests

requirements were approved 10.26.18 by the CCCApply Redesign Workgroup.

)



  1. The CCCApply Standard Application should be used for all students: Credit and Non-Credit

  2. Revise the CCCApply Standard application to include two workflow paths, one that determines residency (Standard Credit) and one that is exempt from residency determination (Non-Credit)
    The two workflow paths would be:

    1. Standard Credit Path (includes residency determination) - For students seeking college credits for courses taken at a California community college. 
      For all intents and purposes, this is the current Standard application - including all existing logic, services, field and error validation, pre- and post-submission services and processes (no change to the residency algorithm submission calculation service). 
      To comply with AB3101, some questions/fields in OpenCCC and the Standard Application will be removed, revised, or hidden via skip logic, in order to ONLY collect data that is required by the federal government, state law, or that is otherwise required during the application process. These changes will be specified in a separate change request(2018-38: Questions to be revised or removed to comply with AB3101)  

    2. Non-Credit Path: (does not include residency determination) - For students seeking to enroll exclusively in career development and college preparation courses, and other courses for which NO credit is given, this "path" is a variation of the Standard Application - accessed from a separate, unique URL - that uses skip logic to hide pages and questions, and collects only the data required by the federal government, state law, or that is otherwise necessary to uniquely identify the student during the application process. 

      To comply with AB3101, this path will bypass/exempt the student from residency determination, including the residency submission calculation service,  and only display a set of questions that are required by the federal government, state law, or that are otherwise necessary to uniquely identify the student, during the application process.

  3. The Standard "Credit" path is the Standard Application and will not change in this implementation 
    1. If the applicant intends to enroll in one or more college credit course(s), they will use the existing college-branded application URL (or the generic, unauthenticated version via MyPath).  and complete all questions required to determine California residency; and questions required by the federal government, state law, and other necessary requirements; 
    2. The Standard "Credit" workflow path will not change how it calculates the residency status implemented today;
    3. The Standard "Credit" workflow path will not change any post-submissions processes, web services, calculations (residency, AB540, financial aid) etc. 
    4. NOTE: All proposed changes to the Standard "Credit" path will be detailed in (2018-38: Questions to be revised or removed to comply with AB3101)

       
  4. The Non-Credit path SHOULD include the following questions required by state, local & federal mandates, as well as questions required to identify the student
    1. All questions in the OpenCCC Account would will be required in order to identify the student at the college, for OpenCCC account creation (CCCID) and account recovery, for federal IRS requirement
    2. All questions on the Enrollment page (Term, Ed Goal, and Major) would be required - as well as the new qualifying Non-Credit Status questionwill be required 
    3. All questions on the Account Info/Mailing page would will be required - including the "Dependency Status" (Minors) question
    4. All questions on the Education page would will be required*
    5. The "Programs & Services" checkbox set section on the Needs & Interests page will remain
    6. All questions on the Demographic Information page would will be requiredincluded
    7. All questions on the Review, Consent & Submit page would be required

  5. The Non-Credit path SHOULD NOT include the following questions required exclusively to determine residency, or that are not required at the time of application
    1. The Citizenship & Military page should be removed  will be hidden from the applicant completely - (all questions on the Citizenship & Military page)
    2. The Residency page should  will be removed hidden completely from the applicant - (all questions on the Residency page)
    3. The following questions should be removed hidden from the applicant on the Needs & Interests page:
      1. Main Language section: Are you comfortable reading and writing English?
      2. Financial Assistance section:
        1. Are you interested in receiving information about money for college?
        2. Are you receiving TANF/CalWORKs, SSI, or General Assistance?
      3. Athletic Interest set of fields:
        1. Are you interested in participating in a sport while attending college?
          1. Yes, I am interested in participating in one or more sports, including the possibility of participating of playing on an intra-collegiate team.
          2. Yes, I am interested in intramural or club sports, but not in playing on an intercollegiate team.
          3. No, I am not interested in participating in a sport (beyond taking a P.E. classes).


  6. Revise the Residency Status field and other specified residency logic changes
    1. To comply with the new residency exemption for Non-credit students in AB3101 - revise the Residency Status field to include a new value for "exempt" status
    2. Add a new value to the Residency Status field <res_status> for the "non-credit / exempt" status (= exempt from residency determination) TBD
    3. Suggestion: Add a value to the existing download values <res_status = N  or = 0 (zero)>
    4. Ensure all applicants via the "Non-Credit Application" default to the exempt status
DO WE NEED A NEW "CREDIT STATUS" field after all? This may be needed to trigger the logic to allow a non-credit applicant to reapply as a credit applicant and auto-populate previously


  1.  Add a new Integrity Flag (81) for "Non-Credit / Residency Exempt"-
    1. Upon submission of application, IF "Non-Credit Status" = Yes (or indicates the student was exempted from residency determination) then set new flag 81 on Table G
    2. Flag 81 will indicate that the res_status field is set to "non-credit/exempt" value

  2. Implement logic to allow a student who has submitted a non-credit status student application to re-apply to the same term, same college using CCCApplythe Standard Application one time, if they plan to transition from NC to Credit status or if they plan to enroll in one or more "for credit" courses
    NOTE: Currently - CCCApply does not allow an applicant to Current functionality restricts applicants from submit more than one application to the same Term at the same college. For However, for this NC application proposal to work, we'd need to change the restriction and allow this process (be able to submit another application).
    1. Implement logic in CCCApply to allow aa non-credit student ONLY to re-apply (submit another application) to the same college for the same Term in order to transition from "Non-Credit" status to "Credit" status (in order to change their intention to exclusively enroll in non-credit courses ).Worded another way:  Restrict Credit status applicant from re-applying to the same term, same college- or enroll in one or more "for credit" courses).
    2. Logic should be in place to prevent a duplicate status from being submitted (for example, if the first application was for Non-Credit, they should only re-apply as a Credit status)
      1. Should we constrain this to only changing NC to Credit A full breakdown of use cases has been compiled to ensure functionality is in place- 
      2. Don't allow a duplicate Credit application to be submitted 
    3. Implement ability to change the "Non-Credit Status" value in the <res_status> db
    4. The response to the qualifying question will set the student on the standard credit workflow path, displaying all 
    5. The re-application will require the student to answer required questions to determine residency, but will auto-populate all previously submitted responses during the non-credit path

Notes on Requirements

  1. This overall proposal has been approved by Omid on 10.26.18 - but the small details need to be identified, approved 
  2. By implementing the new Non-Credit workflow via separate URL process, we will 
  3. How will this affect CCCApply.org
  4. How will this affect MyPath?
  5. How will this affect Glue files?


Additional Requirements & Additional Requirements & Considerations

Workflow Considerations

The bullets below include additional requirements and considerations that need to be included in the overall implementation.  Can you think of any other ones?

ENSURE THAT....

  • The "Non-Credit Application" - needs an official name and we need to identify the URL has a college-branded, tiny-URL redirect and an official name 
  • Each college must have a unique URL
  • Colleges need to be able to easily identify that the student completed the NC path in their downloads/reports
  • We need to figure out any/all download client issues
  • The Non-Credit path should still function and adhere to all existing CCCApply standard application pre- and post-submission functionality, logic, and processes; such as:
    • All applications should still start the same way as they do today - from the My Applications page (started or resumed) or auto-direct from Account Creation (new Account applicants)
    • All applications must be able to be Saved and Resumed at any time
    • Resumed from the My Applications page 
    • Must still be auto-populated when a returning applicant starts a new application in CCCApply within 2 years of last application submitted
    • Adhere to all post-submission pages, processes, web services, and activities
    • Auto-populated from previously submitted application data
NOTE: The bullets below were considerations for the previous proposal, before the approved plan to have a separate URL. Some of these may not make sense anymore, but let's work through each one and cancel out whatever we don't need.
    •  

Considerations for students on the NC workflow path...

  • Must still see and respond to the Review App / "Consent to Release Information" / Submit page
  • Must still go through the Electronic Signature process (VERY important)
  • Must still Submit their application
  • Must still see the Confirmation page with all existing confirmation data (CCCID, confirmation number, etc.)
  • Must still see the Student Satisfaction Survey 
  • Must still see the Special Links & Opportunities page (TBD)
  • Must still be redirected into MyPath if college has adopted MyPath
  • Must still be routed through the Spam Filter web service and all other integrated post-submission web services (CCGI, CDE, student profile, etc.)
  • Must be included in the Download Client, Super Glue Jar files and all data must appear in the Report Center
  • Must still integrate with the CCCApply Administrator for the configuration of custom Terms, Majors, Major Categories, Spam Filter, Reset Downloads
  • Must still appear in the Submitted Applications and/or Resume Your Application tables in the My Applications page 

Implementation & Communication Requirements

The bullets below represent requirements that should be considered for communicating this change to colleges and the system overall.  Can you think of any other ones?

  • Communication with SIS vendors is CRITICAL - We must have a plan in place by end of November to get their buy-in.
  • Communication with colleges is CRITICAL - We must have a plan in place by end of November to get their buy-in.
  • Colleges MUST be informed about this impending change ASAP - We must have a plan in place by end of November to get their buy-in.


Sub-Committee Meetings

Meeting DateNotes10.26.18 Workgroup meetingThe proposal
Warning

NOTE:  These meeting notes are for reference purposes ONLY.  They contain discussion details and proposal specs for a previous draft of the Non-Credit Workflow that as DECLINED by the CCCCO, CCCApply Redesign Workgroup on 10.26.18.


Meeting DateNotes

10.26.18 Workgroup meeting

The proposal to add the new "Course Credit Status" question to the Enrollment page, asking students to "self-identify" their course credit status (credit vs. non-credit) was DEFERRED DECLINED by the committee 

After presenting the proposal (see full copy of the proposal here: /wiki/spaces/PD/pages/808648705 - the subcommittee heard feedback from the participants.  

First, Omid and the Workgroup approved the proposal and we were discussing options for the question language and additional requirements, then Tim Calhoon suggested an alternative iterative solution to  implement the "path" of questions and residency status changes, etc. via a separate URL instead of having the additional question added. His rationale was that most colleges with non-credit application processes outside of using CCCApply as-is, are not having students self-identify, but rather they are guiding the student to the paper app or non-credit online process through a lab or other advisory session. Therefore, we should not rush into a self-identifying process at this time and just move forward with the rest of the proposal (i.e., the non-credit path of  questions and special residency-exempt status, etc.).

Also, this will allow Patty to work with the Ideas42 team (Harrison) to research the best approach and language for a question after engaging students via focus group, mock-ups, etc. 

The Workgroup committee approved this new approach.  

Next Steps: Patty to work with Harrison on whether self-identification would work for students and how best to implement that process.  Patty will also work with Harrison on a mock-up of the "path" in order to try it out with students.  




9.14.18 Workgroup Meeting:


  • Request to implement a new question on the Enrollment page (or the most appropriate place) to identify "non-credit" students.  
  • Workgroup sub-committee was tasked to move this forward ASAP.  
  • CCCapply Redesign Meeting Minutes- 091418.docx

See the shared Google doc notes from 9.14.18 Workgroup meeting: https://docs.google.com/document/d/10b6RYMhoLnLPMs2axePDrYZfoYhsPYeKBPS9BsqZ1fo/edit



10.11.18 Sub-Committee DiscussionZoom Chat transcript:
16:07:39 From Mitch Leahy : One thing we will need answered before we revise the app: if non-credit students do not have to complete residency, are they prevented from taking credit courses WITHOUT completing a credit application first?
16:10:25 From Alejandra Pena : Will this presentation be sent via email as well
16:10:37 From Mitch Leahy : Another thing- if we use the same app for both credit and non-credit, we need to give non-credit the ability to submit a credit app for the same term after they previously applied for non-credit.
16:12:03 From Mitch Leahy : If SIS systems are not prepared for credit and non-credit apps, credit students could be self selecting as non-credit students. Then, they could be enrolling in credit courses without having residency collected.
16:55:29 From Ali Salinas (Riverside City) : Can that question be asked before the Ed Goal, so it can then filter the ed goal so it only displays non-credit ed goals?
16:57:10 From Ali Salinas (Riverside City) : I agree. The Y/N question needs to show for everyone.
17:06:20 From Ali Salinas (Riverside City) : Ed goal won't work.
17:09:11 From Ali Salinas (Riverside City) : Thanks, Patty!
17:09:36 From Alejandra Pena : Thank you
17:09:47 From Patty Donohue : Thank you ALL!

Sub-Committee Action Items

NOTE: On Friday, October 12 - Patty met with Mitch Leahy from Santa Rosa College, who was copied on the email message from Leigh Ann Unger.  He suggested the following revision to her question language: 

What is your immediate goal for attending college?

  • To enroll in college credit course(s)
  • To enroll in college credit course(s) while enrolled in high school or adult student
  • To enroll in college courses for Pass / No Pass (no units)
  • To enroll exclusively in free non-credit course(s) to improve my skills and/or prepare myself for college level coursework

Confirm the questions that should and should NOT be displayed in each workflow path.

Per the sub-committee discussion on Thursday, October 11, the following pages could be removed completely for Non-Credit Path:  

  • Citizenship/Military
  • Residency

During the sub-committee meeting, we reviewed each page in the Standard Application and specifically discussed the questions that have been pegged to be removed (not confirmed) by the Workgroup.

They agreed that all questions on the Enrollment page should



Confirm the questions that should and should NOT be displayed in each workflow path.

Per the sub-committee discussion on Thursday, October 11, the following pages could be removed completely for Non-Credit Path:  

  • Citizenship/Military
  • Residency

During the sub-committee meeting, we reviewed each page in the Standard Application and specifically discussed the questions that have been pegged to be removed (not confirmed) by the Workgroup.

  • They agreed that all questions on the Enrollment page should remain and SHOULD be collected for both Credit and Non-Credit students (all applicants)
  • They strongly believe that all the questions on the Education page remain and SHOULD be collected for both Credit and Non-Credit students.
  • They agreed that the Citizenship/Military page is totally related to residency and therefore could be removed from the Non-Credit path.
  • They agreed that the Residency page could be removed from the Non-Credit path.
  • They agree that there are several questions on the Needs & Interest page that could be removed.  
  • They agree that all questions on the Demographic Info page must remain and SHOULD be collected for both Credit and Non-Credit students (all applicants)
  • They strongly believe that all the questions on the Education page remain and SHOULD be collected for both Credit and Non-Credit students.
  • They agreed that the Citizenship/Military page is totally related to residency and therefore could be removed from the Non-Credit path.
  • They agreed that the Residency page could be removed from the Non-Credit path.
  • They agree that there are several questions on the Needs & Interest page that could be removed.  
  • They agree that all questions on the Demographic Info page must remain and SHOULD be collected for both Credit and Non-Credit students.

All questions to be removed or revised should be reviewed with Ideas42 team prior to implementation. 

Allow the Steering Committee to help to gather & approve these requirements, look for missing links, identify all the use cases, and explore all the implications and unanswered questions around the new AB3101 legislation, it's important that we hear from you to ensure we are combining your collective expertise before making this significant change to CCCApply. 

Sub-Committee Minutes: 10/11/18 Change Request

(Remember - the details below were DEFERRED for the first iterative implementation.)

Hello,

Thank you to everyone who attended the CCCApply Non-Credit meeting last Thursday, October 11.  (Please forward this to anyone that I missed who either attended or responded.)

Expand

Hello,

Thank you to everyone who attended the CCCApply Non-Credit meeting last Thursday, October 11.  (Please forward this to anyone that I missed who either attended or responded.)

The purpose of this email is to provide a recap of everything that was discussed during the meeting, and request your feedback and acknowledgment of the detailed change requirements captured to implement a "Non-credit Path" in the CCCApply Standard application in order to comply with the new legislation passed in Assembly Bill 3101 - which exempts non-credit students from residency determination and collects only the data required by federal, state, and other necessary requirements at the time of application. The revision to include this new residency exempt path also requires other changes that would allow the student to re-apply to the same term, same college - if the student changes status and then decides to enroll in "for credit" courses.

Request for Your Acknowledgment of Change Requirements

Due to the scope of this proposed change to CCCApply, and given the
  • .


All questions to be removed or revised should be reviewed with Ideas42 team prior to implementation. 

Allow the Steering Committee to help to gather & approve these requirements, look for missing links, identify all the use cases, and explore all the implications and unanswered questions around the new AB3101 legislation, it's important that we hear from you to ensure we are combining your collective expertise before making this significant change to CCCApply. 

Sub-Committee Minutes: 10/11/18 Change Request

Warning

NOTE:  These meeting notes are for reference purposes ONLY.  They contain discussion details and proposal specs for a previous draft of the Non-Credit Workflow that as DECLINED by the CCCCO, CCCApply Redesign Workgroup on 10.26.18.


Hello,

Thank you to everyone who attended the CCCApply Non-Credit meeting last Thursday, October 11.  (Please forward this to anyone that I missed who either attended or responded.)

Expand

Hello,

Thank you to everyone who attended the CCCApply Non-Credit meeting last Thursday, October 11.  (Please forward this to anyone that I missed who either attended or responded.)

The purpose of this email is to provide a recap of everything that was discussed during the meeting, and request your feedback and acknowledgment of the detailed change requirements captured to implement a "Non-credit Path" in the CCCApply Standard application in order to comply with the new legislation passed in Assembly Bill 3101 - which exempts non-credit students from residency determination and collects only the data required by federal, state, and other necessary requirements at the time of application. The revision to include this new residency exempt path also requires other changes that would allow the student to re-apply to the same term, same college - if the student changes status and then decides to enroll in "for credit" courses.


Request for Your Acknowledgment of Change Requirements

Due to the scope of this proposed change to CCCApply, and given the tight timeline/schedule we are trying to meet, we need your continued help in the following ways:

  1. Review the Change Requirements that are outlined below and reply back to this email with an acknowledgment that they have been captured and documented accurately per the 10/11 meeting discussion;

    1. Please don't hesitate to call out any issues, omissions, or errors per your recollection
  2. Review the Need Requirements section below and provide feedback on the three main items that need confirmed language and functionality. 
    1. Course Credit Status question
    2. Confirmation pop-up box
    3. Help pop-up boxes
    4. Additional requirements & considerations

The goal here is to ensure I have accurately captured the requirements that were discussed throughout the course of the meeting. We covered a lot of ground; especially with regards to the specific questions that should or shouldn't be removed from the Non-Credit Path. These will be reviewed again in a second meeting (watch for meeting request/invite).

CHANGE REQUIREMENTS

NEED REQUIREMENTS

ADDITIONAL REQUIREMENTS & CONSIDERATIONS


Release Timeline / Schedule

The anticipated release timeline for this response to AB3101 (Non-credit Path and other streamlining changes) is early March 2019. The exact release date has not be confirmed, but it will be a Friday night as typical of all major CCCApply releases. The first draft of these business and technical requirements need to be approved by Friday, October 26; the second draft scheduled to be confirmed by November 10.

October 26 - First draft review by Chancellor's Office CCCApply Workgroup
(We also need your acknowledgment of these requirements by this date. If you can respond sooner - especially regarding the Non-Credit question language (see below) that would be ideal.)

December 7 - Iterative release (not related to non-credit issue) but may include some back-end preparations

March 1, 2019 (TBD) - Implementation of the Non-Credit solution


The goal here is to ensure I have accurately captured the requirements that were discussed throughout the course of the meeting. We covered alot of ground; especially with regards to the specific questions that should or shouldn't be removed from the Non-Credit Path. 


Thank you so much for your participation in last week's meeting.  We appreciate any additional feedback and participation you are willing to provide to move this forward.



Non-Credit Sub-Committee Meeting - October 11, 2018

On Thursday, October 11, 2018, approximately 18 California community college staff members - from non-credit, admissions, and research divisions - met to discuss and gather requirements for modifying CCCApply to comply with AB3101 - which now exempts non-credit students from California community college residency determination and only requires the collection of data that is required by federal government, state law, and other necessary information required to identify students.

NOTE: The sub-committee is a sub-set of the CCCApply Redesign Workgroup, which meets bi-weekly under the direction of Vice Chancellor Omid Pourzanjani, for the purpose of providing feedback and gathering requirements for the revision of CCCApply in direct response to the new legislation passed in AB3101. 

Meeting Objectives & Flow of Discussion

  • Review objectives of the CCCApply Redesign Workgroup project and the timeline expectations expressed by the CCCCO.
    • Review AB3101 language and implications on A&R to exempt non-credit students from residency determination
    • Revise CCCApply to support students seeking to enroll exclusively in non-credit courses
    • Streamline the number of questions in CCCApply for all students to remove questions that are not required at the time of application  
  • Review & discuss a proposal to create two unique workflow paths within the existing CCCApply standard application: Credit vs. Non-Credit "paths" using skip logic
  • Review & discuss how to support students transitioning from Non-credit to Credit status within existing CCCApply application
  • Review & discuss proposal to streamline CCCApply Standard Application required questions for all students regardless of the workflow path chosen


Note

Declined: Proposal to use the Education Goal question to help identify non-credit students

A proposal was presented to the group asking for feedback on using the Education Goal field response options to help trigger a new "non-credit status" question and data field that would identify/qualify the applicant's intention to enroll in either 1) credit courses or 2) non-credit courses based on the ed goal they selected. The ideas was to look at the existing Ed Goal response options to see if they could be revised and/or re-ordered in the dropdown menu, and based on the option selected, display a new question that would confirm whether they intended to enroll in non-credit courses or not.  This suggestion also proposed a hyperlink to trigger a "help pop-up box" to clarify the Ed Goal response options. 

This proposal to use the Education Goal field was unanimously rejected by the participants that attended the meeting, citing multiple reasons why using the student's self-reported response would not work for determining the applicant's Credit vs Non-Credit enrollment status.  

  1. The existing response options do not include clear options to determine the student's intention for course enrollment in the term being applied for.
  2. Feedback from students is that the existing response options are too long, too complicated, and they don't read them carefully. Responses tend to be random and uninformed.
  3. The existing response options would need to be shortened, re-worded, and re-ordered into logical groups if these were to be used in identifying the student's credit vs. non-credit status; and that would need to be approved by MIS.

For reference only:  Notes

from Workgroup Meeting 10.26.18

Proposal to implement new "self-identifying" question  (Course Credit Status) was DEFERRED.  See notes in the Sub-Committee Meeting Notes section below for details and Next Steps.   See /wiki/spaces/PD/pages/808648705

Feedback from Sub-Committee Members

<< F/U response from Leigh Ann Unger, Rio Hondo College - 10/11/18 >>

Patty,

Thank you for your work on all of this. I know it isn’t an easy task and I want you to know we value you and the work that you do.

I have a few thoughts, take them or leave them, I’m just trying to think outside the box.

  • There was already a lot of “you can’t take that off, we use that” being said yesterday. We have all grown accustom to using the data that is on the application. We are all going to have to learn to change and it isn’t easy.

As I see it, we need to answer two questions when looking to remove a question from the application;

  1. Is it a mandated question; if yes, then it needs to stay, if not then go to question 2
  2. Can we identify the student and distinguish him/her from others without that specific information? If yes, we really don’t need the question, even though we may want to keep it.
I know we are in need of removing questions, but what about adding one that will help filter out the questions that are needed for different audiences? Something like:
  • What are your goals in the term for which you are applying?
    • Enrolling in noncredit course(s) to improve my skills and/or prepare myself for college level coursework
    • Enrolling in college credit course(s) while enrolled in high school or adult student
    • Enrolling in college credit course(s)               

This would not replace the Ed Goal question. That question would still appear for those who are going to take college credit courses.

When we are ready to go live with the new version of the application with the noncredit adjustments, I think it would be important to share that this is a temporary fix. That we will be looking into a separate noncredit application in the future. However, in the time allowed it was not possible to develop a new application.  

Leigh Ann

Leigh Ann Unger, MBA
Director of Admissions and Records/Registrar

<< End F/U response email >>

<< Feedback from Redesign Workgroup Committee >>
Craig Hayward, Bakersfield College: Other discussions:
Continue work on the Ed Goal Alignment filter to better serve colleges in identifying non-credit students and getting them on the appropriate Pathway
Encourage colleges to use the Major Category filter to better direct non-credit students to the appropriate Pathway

Assembly Bill 3101

Info

Key Points:

  • Existing law requires each student to be classified as a resident or nonresident at a California community college [for instruction provided to the student at the CCCs]
  • AB3101 calls to revise the [CCCApply] process so that only data that is required by the federal gov, state law, or that is otherwise necessary...be collected during the process.
  • And...to the extent that data can be collected from the student at a later time, to delay the collection of that data until after the student has applied to a community college.
  • [AB3101] would exempt a student seeking to enroll exclusively in career development and college preparation courses, and other courses for which no credit is given...
    from community college residency classification requirements

AB-3101, Carrillo. Community colleges.

Existing law establishes the California Community Colleges, under the administration of the Board of Governors of the California Community Colleges, as one of the segments of public postsecondary education in this state. Existing law establishes community college districts, administered by governing boards, throughout the state, and authorizes these districts to provide instruction to students at the community college campuses maintained by the districts. Existing law requires each student to be classified as a resident or nonresident at a California community college.
This bill would require the Chancellor of the California Community Colleges, on or before July 31, 2019, to revise the California community college online application process so that only data that is required by the federal government, state law, or that is otherwise necessary, as determined by the chancellor, is collected during the process. The bill would authorize the chancellor, to the extent that data can be collected from the student at a later time, to delay the collection of that data until after the student has applied to a community college. The bill would exempt a student seeking to enroll exclusively in career development and college preparation courses, and other courses for which no credit is given, at a community college from community college residency classification requirements.
To the extent this bill would impose additional duties on community college districts, the bill would impose a state-mandated local program.
The California Constitution requires the state to reimburse local agencies and school districts for certain costs mandated by the state. Statutory provisions establish procedures for making that reimbursement.
This bill would provide that, if the Commission on State Mandates determines that the bill contains costs mandated by the state, reimbursement for those costs shall be made pursuant to the statutory provisions noted above.

Vote: majority   Appropriation: no   Fiscal Committee: yes   Local Program: yes 

Supporting Documentation

April 2018: Response to AB3101 (before it passed)

Letter to Governor AB 3101 (Carrillo) - Request for Signature.pdf

/wiki/spaces/OPENAPPLY/pages/723812439

/wiki/spaces/OPENAPPLY/pages/723779690

More:  CCCApply Low-Hanging Fruit 2018 Slide deck

See pages, docs & sections dedicated to the Redesign efforts 

 See "CCCApply Redesign Project" summary and Google drive  for ongoing effort to support AB3101

Challenge to create a question that can identify this population

What is your goal in attending college?  Approach

See Title V - 55022, 55023 (see Chapter 6, Subchapter 1 )

§ 55021. Grading Policies.
(a) The governing board of each community college district shall establish a uniform grading policy for all colleges within the district. The policy shall be based on sound academic principles and be consistent with the requirements of this chapter.
(b) The grading policy shall require that all work in all degree-applicable and nondegree-applicable credit courses shall be graded in accordance with a grading system adopted by the governing board consistent with section 55023.
(c) The grading policy may provide for award of grades in noncredit courses, including courses which are part of a high school diploma program or may be accepted for high school credit by a high school.
Note: Authority cited: Sections 66700 and 70901, Education Code. Reference: Sections 70901 and 70902, Education Code.
§ 55023. Academic Record Symbols and Grade Point Average.

Q&A References

Q. Do I need a Certificate of Residence to register for a noncredit course? A. No. However, you will need photo identification other than a passport.

Q. Do I get units for noncredit classes? A. No.

Q. 

Q. Do I get grades for noncredit classes? A. Yes. Upon completion of a course, students will receive a grade of pass or no pass.

Q. Can I enroll in a noncredit class and later transfer that course towards a credit certificate? A. No.

Q. How much does a noncredit certificate cost? A. There is no tuition for noncredit courses. However, a few courses include a fee for materials provided to students. Students are also responsible for the purchase of books and supplies.

Q. Do I need to apply for admission to the college? A. For noncredit courses, admission to the college as a credit student is not required. There is a short form for noncredit admission.

Title 5 = 55023

regarding Non-Credit Grading & Tuition from Mitch Leahy, SRJC

Expand

See Title V - 55022, 55023 (see Chapter 6, Subchapter 1 )

§ 55021. Grading Policies.
(a) The governing board of each community college district shall establish a uniform grading policy for all colleges within the district. The policy shall be based on sound academic principles and be consistent with the requirements of this chapter.
(b) The grading policy shall require that all work in all degree-applicable and nondegree-applicable credit courses shall be graded in accordance with a grading system adopted by the governing board consistent with section 55023.
(c) The grading policy may provide for award of grades in noncredit courses, including courses which are part of a high school diploma program or may be accepted for high school credit by a high school.
Note: Authority cited: Sections 66700 and 70901, Education Code. Reference: Sections 70901 and 70902, Education Code.
§ 55023. Academic Record Symbols and Grade Point Average.

Q&A References

Q. Do I need a Certificate of Residence to register for a noncredit course? A. No. However, you will need photo identification other than a passport.

Q. Do I get units for noncredit classes? A. No.

Q. 

Q. Do I get grades for noncredit classes? A. Yes. Upon completion of a course, students will receive a grade of pass or no pass.

Q. Can I enroll in a noncredit class and later transfer that course towards a credit certificate? A. No.

Q. How much does a noncredit certificate cost? A. There is no tuition for noncredit courses. However, a few courses include a fee for materials provided to students. Students are also responsible for the purchase of books and supplies.

Q. Do I need to apply for admission to the college? A. For noncredit courses, admission to the college as a credit student is not required. There is a short form for noncredit admission.

Title 5 = 55023



Notes from Workgroup Meeting 10.26.18

Proposal to implement new "self-identifying" question  (Course Credit Status) was DECLINED.  See notes in the Sub-Committee Meeting Notes section below for details and Next Steps.   

APPROVED REQUIREMENTS:  Non-Credit Application Implementation

Feedback from Sub-Committee Members

Warning

NOTE:  These meeting notes are for reference purposes ONLY.  They contain discussion details and proposal specs for a previous draft of the Non-Credit Workflow that as DECLINED by the CCCCO, CCCApply Redesign Workgroup on 10.26.18.

<< F/U response from Leigh Ann Unger, Rio Hondo College - 10/11/18 >>

Patty,

Thank you for your work on all of this. I know it isn’t an easy task and I want you to know we value you and the work that you do.

I have a few thoughts, take them or leave them, I’m just trying to think outside the box.

  • There was already a lot of “you can’t take that off, we use that” being said yesterday. We have all grown accustom to using the data that is on the application. We are all going to have to learn to change and it isn’t easy.


As I see it, we need to answer two questions when looking to remove a question from the application;

  1. Is it a mandated question; if yes, then it needs to stay, if not then go to question 2
  2. Can we identify the student and distinguish him/her from others without that specific information? If yes, we really don’t need the question, even though we may want to keep it.


I know we are in need of removing questions, but what about adding one that will help filter out the questions that are needed for different audiences? Something like:

  • What are your goals in the term for which you are applying?
    • Enrolling in noncredit course(s) to improve my skills and/or prepare myself for college level coursework
    • Enrolling in college credit course(s) while enrolled in high school or adult student
    • Enrolling in college credit course(s)               

This would not replace the Ed Goal question. That question would still appear for those who are going to take college credit courses.

When we are ready to go live with the new version of the application with the noncredit adjustments, I think it would be important to share that this is a temporary fix. That we will be looking into a separate noncredit application in the future. However, in the time allowed it was not possible to develop a new application.  

Leigh Ann

Leigh Ann Unger, MBA
Director of Admissions and Records/Registrar

<< End F/U response email >>


<< Feedback from Redesign Workgroup Committee >>
Craig Hayward, Bakersfield College: Other discussions:
Continue work on the Ed Goal Alignment filter to better serve colleges in identifying non-credit students and getting them on the appropriate Pathway
Encourage colleges to use the Major Category filter to better direct non-credit students to the appropriate Pathway

Assembly Bill 3101


Info

Key Points:

  • Existing law requires each student to be classified as a resident or nonresident at a California community college [for instruction provided to the student at the CCCs]
  • AB3101 calls to revise the [CCCApply] process so that only data that is required by the federal gov, state law, or that is otherwise necessary...be collected during the process.
  • And...to the extent that data can be collected from the student at a later time, to delay the collection of that data until after the student has applied to a community college.
  • [AB3101] would exempt a student seeking to enroll exclusively in career development and college preparation courses, and other courses for which no credit is given...
    from community college residency classification requirements


AB-3101, Carrillo. Community colleges.

Existing law establishes the California Community Colleges, under the administration of the Board of Governors of the California Community Colleges, as one of the segments of public postsecondary education in this state. Existing law establishes community college districts, administered by governing boards, throughout the state, and authorizes these districts to provide instruction to students at the community college campuses maintained by the districts. Existing law requires each student to be classified as a resident or nonresident at a California community college.

This bill would require the Chancellor of the California Community Colleges, on or before July 31, 2019, to revise the California community college online application process so that only data that is required by the federal government, state law, or that is otherwise necessary, as determined by the chancellor, is collected during the process. The bill would authorize the chancellor, to the extent that data can be collected from the student at a later time, to delay the collection of that data until after the student has applied to a community college. The bill would exempt a student seeking to enroll exclusively in career development and college preparation courses, and other courses for which no credit is given, at a community college from community college residency classification requirements.

To the extent this bill would impose additional duties on community college districts, the bill would impose a state-mandated local program.
The California Constitution requires the state to reimburse local agencies and school districts for certain costs mandated by the state. Statutory provisions establish procedures for making that reimbursement.
This bill would provide that, if the Commission on State Mandates determines that the bill contains costs mandated by the state, reimbursement for those costs shall be made pursuant to the statutory provisions noted above.

Vote: majority   Appropriation: no   Fiscal Committee: yes   Local Program: yes 


Supporting Documentation

April 2018: Response to AB3101 (before it passed)

Letter to Governor AB 3101 (Carrillo) - Request for Signature.pdf

/wiki/spaces/OPENAPPLY/pages/723812439

/wiki/spaces/OPENAPPLY/pages/723779690

More:  CCCApply Low-Hanging Fruit 2018 Slide deck

See pages, docs & sections dedicated to the Redesign efforts 

 See "CCCApply Redesign Project" summary and Google drive  for ongoing effort to support AB3101

What is your goal in attending college?  Approach