Release Date
Friday, March 27, 2015
Release Scope
| Application | Scope | Notes |
|---|---|---|
| CCCApply Standard | New Data Fields Bug Fixes Hover Help Text Changes Residency & Validation Logic Education Page Steering Change Requests | |
| BOG | BOG Application | |
| International | International Application | |
| Systems Infrastructure | Systems Infrastructure | |
| Accessibility | Accessibility | |
| Support Services | Support Services | |
| Change Requests | Steering Committee Change Requests |
Release Summary
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Anchor new-fields new-fields
New Data Fields
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The CCCApply Steering Committee approved three new data fields to the Standard, BOG, and International applications. All of them are optional and none of them will appear on screen to the applicant. Colleges can add these fields to their Format Definitions XML files and start downloading them right away. To learn more about adding download fields and updating the Download Client transfer-client.jar file in the Downloads section of the User Guides.
IP Address Capture FieldAnchor capture-ip capture-ip
In an effort to protect our colleges against the threat of student financial aid fraud, Steering has approved a request by the Office of Inspector General (OIG) of the U.S. Department of Education to capture the IP address of each submitted application through an updated web service and store the data in the submitted_applications tables. A disclosure has been added to the OpenCCCApply Privacy Policy stating that the CCC Technology Center will be collecting this data when the student gives consent at the time of submission. The new data element, ip_address, will be stored in the following db tables:
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Enrollment Campaign Tracking Fields Anchor campaign-fields campaign-fields
Correction: Enhancements were made to all three applications to allow colleges to track enrollment campaigns. Up to three unique URL key/value pairs can be integrated into each application using: user1=x, user2=y, and user3=z (where x, y, and z are set to the name of your specific campaign). For example, when you provide an application URL link that includes the campaign value such as this one: https://www.opencccapply.net/cccapply-welcome?cccMisCode=231&user1=x&user2=y&user3=z, the "x,y,z" values are stored in the submitted_applications database and downloaded through your job and format XML files. The data dictionaries and the Download Client have been updated to include the new <campaign1>, <campaign2>, and <campaign3> (hidden) fields.
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Adding the new data fields to your download file requires: 1) updating your Format XML file, 2) configuring your SIS system to import the new fields; and 3) updating the transfer client jar file, which does not effect your existing download process. Colleges determine which fields they want to download when configuring their format XML; they can choose which fields to include and which fields they don't want to include. For information on adding new fields to your download file, please see the User Guides for details. |
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Anchor Bugs Bugs
Bugs & Fixes
| Bugs | |
| Bugs |
Session Timeout & Screen Readers
Session Timeout Pop-Up: The session timeout message that displays after a certain period of inactivity during OpenCCC Account Creation, or during the Standard, BOG, or International application process has been refactored to work correctly with the following screen reader/OS:web browser combinations:
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If you identify a bug in the OpenCCC Account system, in the BOG Fee Waiver, or the CCCApply admissions application, we now have a designated support email address and Issue Tracking System to capture and respond to college or staff issues. In an effort to manage support issues more effectively, we are moving away from using the CCCApply Users Listserv for reporting bugs and issues. For fastest response, please post a problem, issue or idea on www.ccctechnology.info during business hours, Monday - Friday, 8:00am - 4:00pm PST. |
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Anchor hover-help hover-help
Hover Help Text Changes
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The following changes addressed missing or incorrect hover help in the Standard application.
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Fix Validation for Visa Type "Other" in Visa Types Table - Logic Fix
The eligibility status for the Visa type "Other" was changed from No to Yes in the Visa Types (Table F), which will set Class A2 and flag 51 in Step 6 of the Area A residency logic. Flag 51 will alert Admissions that the applicant's Visa Type may or may not establish residency and that futher proof, beyond self-reported data, is required.
From Visa Types Table (Table F)
| Db Value | Visa Type | Residency? | Description |
OTHR | Other | No
| May or may not be allowed to establish residency. Requires documentation |
From Area A Residency Logic: Step 6
| Step | Evaluation Statement | Area A Logic | "If Yes" | "If No" |
6 | Does the student have a visa that | visa_type has YES in 'Residency?’ | Class A2 | Class A0 |
Issues Fixed in Residency Area B Logic - Out of State Indicators & Foster Youth Anchor foster foster
Fixed bug in Step 1 of the logic. New logic: If answer is "If No", then set B0 and continue to Step 2.
Fixed bug in Step 4 of the logic. New logic: If answer is "If No", then set B0 and end logic. The status for that area would be B0. If answer is "If Yes", then set Class B2 and go to step 5.
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| Step | Evaluation Statement | Area B Logic | "If Yes" | "If No" |
1 | Do out-of-state indicators support intent? | ca_outside_tax = 0 AND | Go to step 2 | Class B0 |
2 | Has the applicant lived in California for two | ca_res_2_years = 1 | Go to step 5 | Go to step 3 |
3 | Has the applicant been resident in CA for | ca_date_current ≠ null AND | Class B2 | Go to step 4 |
4 | Is the applicant a current or former Foster | ca_foster_youth = Yes | Class B2 | Class B0 |
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To better support the technical needs of Colleges Live or migrating to the new CCCApply applications, a new college support technician and designated support email address are now available to track and respond to staff issues and provide a second tier of IT support to the OpenCCC Help Desk. Colleges should submit bugs, report outages, and request IT-support directly to the new College Support email, Monday through Friday, 8:00am - 4:00pm PST.
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New Get Satisfaction Site - 24/7 Online Support Community for California Community Colleges Similar to the student support community CCCHelp.info, a new instance of Get Satisfaction exclusively for California Community Colleges staff and faculty is under development to provide 24/7 online self-help community is being developed for CCC colleges and staff. The site will be populated with official FAQs designed to answer frequently asked questions as well as provide a venue for colleges to receive systems maintenance alerts, submit bugs and change requests, and get work-arounds for known issues relative to the OpenCCC Account system and the CCCApply online admissions applications. . Stay tuned for an update on CCCTechnology.info - coming soon! |
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Anchor change-requests change-requests
Steering Committee Change Requests
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Why do we schedule releases on Friday evenings?
The reason we schedule releases and other maintenance windows on Friday evenings is to give us the entire weekend to resolve an issue if it arises. Friday evening is a low point in the weekly demand cycle.
As you can see below, normal daily activity drops in the evening. While not the lowest point in the day, combine this with Friday being a significant low activity day heading into the weekend, and add in the benefit of being able to mitigate risk by working on a problem over the weekend, if it arises, and you can see why Friday evening makes sense.
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